Procurement Coordinator

Confluent Health; United States; Remote; USD 45,000 - 65,000; Full time

Job summary

Confluent Health is seeking a Procurement Coordinator to support the VP of Contracts and Procurement with administrative workload and consolidated purchasing lists. The role involves coordinating with top suppliers, ensuring policy-aligned procurement processes, and handling approvals and issue resolution to maintain smooth operations.

The candidate will work with IT and Clinic Operations teams, manage supplier performance data, and maintain spend records and vendor invoices to support timely

Qualifications

• Bachelor’s degree in procurement, business, analytics, or related field.
• Minimum 2 years experience in related field strongly preferred.
• Proficiency with procurement platforms and processes (indirect purchasing).

Responsibilities

• Ensure procurement processes align with policies and educate users.
• Monitor approvals to ensure efficient processing.
• Support new business process design, testing, and deployment of solutions.
• Coordinate with IT and Clinic Operations for supplier selection and RFP organization.
• Record supplier performance and participate in vendor reviews.
• Maintain purchasing catalogs in Smartsheet and related workflows.

Skills

Communication

Accountability

Analytical thinking

Stakeholder management

Learning mindset

Finance understanding

Education

Bachelor's degree in procurement, business, analytics, or related field

Tools

Excel

Power BI

Concur

NetSuite

Docusign

Amazon Business

Job description

Overview

The Procurement Coordinator supports the VP of Contracts and Procurement with the administrative workload, focusing on access and support needed to procure for their operations. This individual is responsible for multiple workflows, approvals, and consolidated purchasing lists for our preferred vendors. Responsible for timely responses from Procurement team’s emails. The Coordinator works closely with our Top Suppliers to facilitate purchasing, approvals, freight and Issue resolution.

Responsibilities

• Ensure business and users are using procurement systems and processes in alignment with policies; Provide education/visibility where gaps identified
• Monitors approval workflows to ensure efficient processing
• Supports new business process architecture, participating in designing, testing, training and deploying of solutions
• Liaises with IT and Clinic Operations teams to ensure continuity of the acquisition of goods and services, including supplier selection and coordination and organization of RFPs
• Records supplier performance information and participates in vendor management reviews
• Maintain location services data to accurately reflect what has been purchased and validate related Vendor invoices
• Maintain clinic/office supplies purchasing catalog in Smartsheet and workflows to support streamlined operations.
• Manage reporting requests in Amazon Business, Clinic Equipment purchase history, and support policy building
• Escalates key risks effectively to Dept leadership

Qualifications

• Communication Skills: Strong written and verbal communication in English; Heavy emphasis on internal customer support and vendor relations
• Accountability: Able to prioritize work, meet deadlines and targets; retain lessons learned and apply to future repeat issues.
• Analytical Skills: Strong problem solving skills and techniques. Able to understand and carry out spend analysis and make recommendations for how to improve, with emphasis on Enterprise level impacts.
• Technical Knowledge: Knowledge of Procurement platforms and processes (primarily Indirect purchasing); Familiarity with Amazon Business, Avid desired.
• Team/Customer Focus: Able to work with and influence many different stakeholders across multiple brands and business units, a change agent with rigorous, organized, and effective time management
• Motivation: Strong desire to learn and develop in Procurement workspace; Desire to serve our internal customers and reflect our values as servant-leaders.
• IT Skills: Intermediate to advanced Excel user, familiarity with Microsoft Office products, PowerBI or similar analytical tool experience, familiarity with Concur, NetSuite, Docusign preferred
• Finance: Understanding of invoice reconciliation, and payment facilitation processes with emphasis on timeliness and accuracy

• Bachelor’s Degree in Procurement, Business, Analytics, Project management, Communications, Finance, or related field
• Basic experience in Procurement, Analytics is desirable
• Minimum 2 years experience in related field (PT clinic operations, multi-site purchasing Org, Customer service, procurement, supply chain) strongly preferred

About

Confluent Health, LLC and its affiliates are equal opportunity employers committed to building a diverse and inclusive workforce. We do not discriminate based on race, color, religion, sex, sexual orientation, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, national origin, marital status, age, disability, veteran status, or other applicable legally protected characteristics. If you need assistance or would like to request an accommodation due to a disability, please contact us at .