Procurement Coordinator

Stahlbush Island Farms; Corvallis (OR); On-site; USD 60,000 - 90,000; Full time

Job summary

Stahlbush Island Farms in Corvallis, Oregon seeks a detail-oriented procurement coordinator to support the Director of Procurement and collaborate with field staff, growers, and drivers to ensure timely delivery of high-quality raw materials for the processing plant.

You will manage documentation, plan shipments, negotiate with suppliers, assist with SOPs and DOT tasks, and uphold food safety and sustainability standards across audits such as GAP, FSMA, SQF.

Qualifications

• Bachelor's degree in Food Science, Agriculture, or related field preferred.
• Strong organizational and problem-solving skills.
• Proficient in Microsoft Office programs including Excel, Outlook, and Word.
• Ability to manage procurement processes, vendor negotiations, and contracts.
• Willingness to learn farming practices and industry certifications.

Responsibilities

• Proactively resolve issues related to raw product quality or delivery.
• Audit documentation to ensure third-party certification compliance.
• Complete weight sheets and provide reports to Accounts Payable.
• Create and negotiate contracts with outside suppliers and growers.
• Become expert in LOADS Transportation Management System for shipments.
• Request freight quotes and issue POs for inbound materials.
• Coordinate outside contract drivers and brokers for harvest deliveries.
• Assist Field Department with crop, soil, and moisture samples.
• Maintain and update SOPs and specifications for raw products.
• Assist with DMV and DOT tasks, including registrations and permits.
• Support Stahlbush sustainability initiatives and food safety responsibility.

Skills

Procurement processes

Vendor negotiations

Contract management

Problem solving

Organizational skills

Written and verbal communication

Education

Bachelor's degree in Food Science, Agriculture, or related field

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

The Mission

To communicate and assist with Procurement Director, Field Department, and outside growers/suppliers/drivers to deliver high quality raw materials to the Stahlbush processing plant. This role covers the documentation, planning, and coordination required to deliver materials in compliance with sustainable, organic, GAP, FSMA, SQF, DOT, and any other required 3rd party audit or process.

Reporting Relationships

This position will report directly to the Director of Procurement. The employee will work closely with multiple departments throughout the company along with outside growers/suppliers/contractors.

Outcomes

• Proactively resolve any issues related to raw product quality or delivery in a thorough and timely manner.
• Conduct internal audits of documentation to ensure compliance with third-party certification standards.
• Complete weight sheets for received products, ensuring all data aligns with traceability standards and providing accurate reports to Accounts Payable.
• Work with Procurement team to create and negotiate contracts with outside suppliers and growers to secure raw materials.
• Become an expert in our internal Transportation Management System (LOADS) to assist in transportation responsibilities, including creating, editing, and checking in shipments.
• Request freight quotes and issue Purchase Orders (POs) for inbound raw materials using the SIFI LOADS program and schedule shipments with vendors.
• Coordinate outside contract drivers and brokers to facilitate harvested crops for delivery to the processing plant.
• Assist the Field Department in pulling crop, soil, and moisture samples from the field.
• Assist in the maintenance and updating of Standard Operating Procedures (SOPs) and specifications for raw products.
• Assist in DMV and DOT related tasks, including vehicle registrations, insurance cards, and overweight/over-width permits.
• Support and optimize Stahlbush sustainability initiatives to align with company mission statement.
• This position has been identified as holding responsibility for food safety and quality of the company. This responsibility extends over all shifts.
• During the absence, the following position serves as coverage to this position: Director of Procurement.

Qualifications

• Bachelor's degree in Food Science, Agriculture, or related field preferred
• Passion to pursue a career in the agricultural, supply chain, or food production industry
• Strong organizational and problem-solving skills
• Proficient in Microsoft Office programs including Microsoft Excel, Outlook, and Word
• Ability and willingness to work independentlyand improve processes
• Proficiency in procurement processes, vendor negotiations, and contract management
• Basic understanding of farming practices and the nature of the industry
• Willingness to learn current market pricing, food safety, and agriculture certifications.
• Strong written and verbal communication skills.

Working Conditions

General office environment with minimal physical effort. Requires sitting at a desk for majority of workday, but when needed, there will be periods of time work is performed outside.

The statements made in any and all of the position postings are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Stahlbush Island Farms, Inc is an equal opportunity employer, focused on the employment and advancement of all applicants and colleagues for employment and promotion without regard to race, color, ethnicity, religion, gender, pregnancy/childbirth, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, citizenship, veteran or military status, marital or domestic partner status, or any other category protected by federal, state and/or local laws.

Stahlbush Island Farms is an equal opportunity employer, program auxiliary aids and services are available upon request to individuals with disabilities.