Procurement Coordinator

Talentify; Charlotte (NC); Remote; USD 55,000 - 75,000; Full time

Job summary

Talentify is seeking a Procurement Administrator for a 100% remote role that aligns with 12:00pm–9:00pm EST, Monday to Friday. Preference for candidates in the Eastern Time Zone.

You will support day-to-day procurement operations, assist with purchase orders, reconcile P-Card receipts, maintain order status, and prepare reports and slides. The role emphasizes process improvement and collaboration with internal stakeholders.

Qualifications

• 2+ years professional office experience.
• Strong analytical mindset and high attention to detail.
• Excellent written and verbal communication skills.
• Adaptable to change; thrives in a dynamic environment.
• Capable of maintaining organization in a changing environment.
• Experience with Microsoft Office Suite.
• Process Improvement experience.

Responsibilities

• Collaborate with Procurement team on correspondence, documentation, and PO compliance.
• Assist in reconciliation and submittal of P-Card receipts.
• Maintain accuracy of purchase orders and update shipment tracking.
• Prepare reports and PowerPoint slides as needed.
• Support stakeholders with timely order updates.
• Develop standard work instructions for procurement processes.
• Identify opportunities to streamline procedures and eliminate redundant steps.
• Other duties as assigned.

Skills

Analytical mindset

Attention to detail

Written & verbal communication

Adaptability

Initiative & responsibility

Process improvement

Microsoft Office

Education

Bachelor’s or Associates degree preferred

Tools

Smartsheet

Service Now Platform

Job description

This position is 100% remote but must be comfortable working 12:00pm - 9:00pm EST M-F. Preference of candidates in the Eastern Time Zone.

SUMMARY:

As a direct report to the Procurement Supervisor, the Procurement Administrator is responsible in supporting day-to-day operations of the department.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Works collaboratively with the Procurement team assisting with correspondence, documentation, and compliance of purchase orders
• Assists in the reconciliation and submittal of P-Card receipts
• Maintains the accuracy of purchase orders, updating order status and inputting shipment tracking information
• Prepares reports and Power Point slides as needed
• Supports internal stakeholders in providing accurate and timely updates to orders
• Assists with the development of standard work instructions for all processes pertaining to areas of responsibility
• Examines existing procedures to look for opportunities to streamline processes and eliminate redundant actions
• Other duties as assigned

MINIMUM QUALIFICATIONS:

• 2+ years professional office experience
• Evidence of strong analytical mindset
• High attention to detail and exceptional work quality
• Adaptable to change; thrives in a dynamic environment
• Excellent written and verbal communication skills
• Capable of maintaining organization in a changing environment
• Exhibits initiative, responsibility, flexibility, and decision-making skills
• Demonstrated experienced towards Process Improvement
• Experienced with Microsoft Office Suite

PREFERRED QUALIFICATIONS:

• 2+ years Customer Service or Procurement experience
• Healthcare experience; General knowledge of Biomedical and/or Diagnostic Imaging machines
• Smartsheet, Computerized Maintenance Management Systems (Service Now Platform)
• Familiarity of ISO procedures

EDUCATION:

• Bachelor’s or Associates degree preferred

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