Procurement Coordinator

Milestone Technologies, Inc.; California; On-site; USD 39,000 - 43,000; Full time

Job summary

Milestone Technologies, Inc. is seeking a Procurement Coordinator to handle order placement and fulfillment across IT/Engineering spaces. You will monitor vendor performance, manage pricing, and ensure timely delivery to multiple US offices and international locations.

The role requires 1+ year experience in procurement or logistics, proficiency with Coupa and Oracle, and strong communication skills. Onsite work is required 2–3 days per week, with a focus on accuracy and customer service.

Qualifications

• 1+ years of experience in procurement, logistics or related field.
• Onsite availability 2-3 days per week.
• Proficient with Coupa and Oracle.
• Excellent verbal and written communication skills.

Responsibilities

• Complete requests for materials and equipment in IT/Engineering space.
• Ensure vendor administration and tracking delivery of orders, as well as exceptions and vendor errors.
• Work with the Global Order and Fulfillment Team to regularly assess vendor pricing and performance.
• Ensure orders are placed through correct vendors and maintain visibility to confirm delivery to multiple offices in the US and internationally.
• Complete additional tasks assigned by Logistics Team Lead or Management.
• Prepare reports and provide basic analysis of data, including On-Time Payment rate to Suppliers, PO balances vs invoiced amounts, and other reports as requested by Client stakeholders.
• Provide timely ad hoc and recurring reports as per specifications.
• Maintain tracking, reporting and data consistency across systems such as Coupa, Oracle, ServiceNow, SAP.
• Maintain accuracy and update SOPs when changes occur.

Skills

Coupa

Oracle

Analytical thinker

Attention to detail

Customer service

Verbal & written communication

MS Office

Google Docs

Purchasing

Education

High School Diploma or GED

Tools

Coupa

Oracle

Job description

Company Overview

Milestone Technologies is a global IT managed services firm that partners with organizations to scale their technology, infrastructure and services to drive specific business outcomes such as digital transformation, innovation, and operational agility. Milestone is focused on building an employee-first, performance-based culture and for over 25 years, we have a demonstrated history of supporting category-defining enterprise clients that are growing ahead of the market. The company specializes in providing solutions across Application Services and Consulting, Digital Product Engineering, Digital Workplace Services, Private Cloud Services, AI/Automation, and ServiceNow. Milestone culture is built to provide a collaborative, inclusive environment that supports employees and empowers them to reach their full potential.

Milestone Technologies is a global IT managed services firm that partners with organizations to scale their technology, infrastructure and services to drive specific business outcomes such as digital transformation, innovation, and operational agility. Milestone is focused on building an employee-first, performance-based culture and for over 25 years, we have a demonstrated history of supporting category-defining enterprise clients that are growing ahead of the market. The company specializes in providing solutions across Application Services and Consulting, Digital Product Engineering, Digital Workplace Services, Private Cloud Services, AI/Automation, and ServiceNow. Milestone culture is built to provide a collaborative, inclusive environment that supports employees and empowers them to reach their full potential.

Our seasoned professionals deliver services based on Milestone’s best practices and service delivery framework. By leveraging our vast knowledge base to execute initiatives, we deliver both short-term and long-term value to our clients and apply continuous service improvement to deliver transformational benefits to IT. With Intelligent Automation, Milestone helps businesses further accelerate their IT transformation. The result is a sharper focus on business objectives and a dramatic improvement in employee productivity. Through our key technology partnerships and our people-first approach, Milestone continues to deliver industry-leading innovation to our clients. With more than 3,000 employees serving over 200 companies worldwide, we are following our mission of revolutionizing the way IT is deployed.

Job Overview

The Procurement Coordinator is skilled and experienced with receiving and completing orders. Responsible for handling all order and fulfillment matters including but not limited to stocking orders, reviewing all tracked and received shipments, and assessing vendor pricing and performance.

Responsibilities

• Complete requests for materials and equipment in IT/Engineering space


• Ensure vendor administration and tracking delivery of orders, as well as exceptions and vendor errors


• Work with the Global Order and Fulfillment Team to regularly assess vendor pricing and performance


• Ensure that orders are placed through the correct vendors and maintaining visibility to confirm delivery to multiple offices around the US and international


• Complete additional tasks assigned by Logistics Team Lead or Management


• Prepare reports and provide basic analysis of the data, including On-Time Payment rate to Suppliers, After-the-Fact Purchase Orders, PO balances vs actual invoiced amounts, contracted vs invoiced amounts, and other reports as requested by Client stakeholders.


• Provide timely ad hoc and recurring reports as per specifications.


• Maintain associated tracking, reporting and validate information consistency and evaluate discrepancies across various systems such as Coupa, Oracle, ServiceNow, SAP, and others as directed or per established procedure


• Maintain accuracy and enhance standards of procedure documentation as process and system changes take place. These updates are to take place in a timely fashion typically within the week a given change takes place.

Skills

• High School Diploma or GED Equivalent


• 1+ years of experience in procurement, logistics or related field


• Available to be onsite 2-3 days a week


• Proficient with Coupa & Oracle


• Ready, willing, and able to deliver excellence independently or collaboratively


• Analytical thinker who can help organize and complete tasks


• Meticulous attention to detail


• Provide remarkable customer service


• Possess experience with inventory management


• Experience in purchasing, which may include working with vendors, creating purchase orders, and invoicing


• Ability to prioritize and execute tasks in a fast-paced environment, make sound decisions, and possess a keen attention to detail


• Excellent verbal and written communication skills


• Diligent problem-solving skills and takes accountability for decisions and actions


• Must be self-motivated, able to work independently and as a team member


• Proficient with Google Docs, Sheets, Slides, and Microsoft Office Suite

Compensation

Estimated Pay Range: The estimated pay range for this position is USD $28.00/Hr. - USD $31.00/Hr. and is a Non-Exempt role.

Our Commitment to Diversity & Inclusion

At Milestone we strive to create a workplace that reflects the communities we serve and work with, where we all feel empowered to bring our full, authentic selves to work. We know creating a diverse and inclusive culture that champions equity and belonging is not only the right thing to do for ouremployees butis also critical to our continued success.

Milestone Technologies provides equal employment opportunity for all applicants and employees. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, gender, gender identity, marital status, age, disability, veteran status, sexual orientation, national origin, or any other category protected by applicable federal and state law, or local ordinance. Milestone also makes reasonable accommodations for disabled applicants and employees.

We welcome the unique background, culture, experiences, knowledge, innovation, self-expression and perspectives you can bring to our global community. Our recruitment team is looking forward to meeting you.