Procurement/Contracts Specialist - Public Works

City of Prescott; Prescott (AZ); On-site; USD 56,000 - 71,000; Full time

Benefits offered by this job

Mental health benefits and wellness

Paid time off 25 days

10 holidays + 1 floating holiday

Employee medical/dental/vision/life

ASRS pension

Deferred compensation

Job summary

City of Prescott seeks a Procurement/Contracts Specialist in the Public Works Department to develop and manage design and construction contracts, oversee purchasing, and ensure compliance with federal, state, and city regulations. You will guide staff, coordinate bid processes, and support contract administration throughout project lifecycles.

The role requires a degree in a relevant field and several years of contract-related experience; Arizona driver’s license is needed, with a Professional

Qualifications

• Bachelor's degree in Public Administration, Business, Accounting, or related field preferred.
• Three years of contract administration and/or municipal finance experience or equivalent.

Responsibilities

• Support the preparation, maintenance, and administration of design and construction contract documents and specifications.
• Integrate on-call contract task orders into OpenGov.
• Generate and coordinate contract amendments and change orders.
• Assist in public bid process and bid advertisement in compliance with laws.

Skills

Contract law

Contract administration

Public administration

Municipal procurement

Invoicing & accounts payable

Microsoft Office

ERP software

Communication

Project coordination

Education

Bachelor's degree in Public Administration, Business, Accounting, or related field

Three years of contract administration or municipal finance experience

Tools

OpenGov

ERP software

Microsoft Excel

Job description

Procurement/Contracts Specialist

Public Works Department

Hiring Range: $56,483.79 to $70,604.75 Annually

Pay Grade: 110

FLSA Status: Exempt

Full Pay Range: $56,483.79 to $84,725.70 Annually

Deadline to Apply: 10/19/2026

Benefits Summary:

Major Benefits for Full-Time Regular Employees:

• A diverse range of complimentary mental health and wellness services is available, including an Employee Assistance Program, a free subscription to Calm, and health coaching
• Paid time off up to 25 days in first year of employment
• 10 paid holidays and 1 floating holiday per year
• Free employee only coverage for medical, dental, vision, short-term disability, and life insurance
• Pension and long-term disability through Arizona State Retirement System, click here for more details
• Supplemental benefits such as deferred compensation plans and additional life insurance

Position Summary:

Responsible for working with Public Works subject matter experts or executive staff to help develop specifications to prepare, maintain, and administer design and construction contract documents; the purchasing of goods, services, and materials; and provides guidance and assistance to department staff on (and ensures compliance with) all applicable Federal, State, and City laws, rules and regulations related to procurement.

Essential Duties:

• Supports the preparation, maintenance, and administration of design and construction contract documents and specifications.
• Integrate task orders for on-call contracts into OpenGov.
• Generates and coordinates contract amendments and change orders.
• Assist in the preparation of the public bid process; prepares advertisements for solicitation of bids and proposals in compliance with legal standards; and interacts with City attorney for legal guidance.
• Assists in distribution of plans and specifications to bidders; maintains appropriate documentation; prepares and distributes addenda; tabulates bids; and attends bid openings as necessary.
• Coordinates the project close out phase of each contract in Public Works.
• Responds to questions and inquiries about contract status, contract terms, contractor compliance, solicitations, and bids within Public Works.
• Attends pre-bid and pre-construction meetings as needed; records, prepares, and distributes concise, accurate meeting minutes.
• Prepares requests for proposals and oversees the purchasing/acquisition of goods and services.
• Provides contract and project-related assistance as needed.
• Research and interpret contract provisions including explaining contract processes and compliance terms to users.
• Prepares and coordinates contract administration documents including contract expiration or renewal notices, insurance, reviews vendor deficiencies, hosts post award meetings, and conducts contract user surveys as applicable.
• Maintains, organizes, and arranges for the retention of contracts/solicitations files.
• Assists Manager with establishing, implementing, and updating Department policies and procedures.
• Provides purchasing and payroll support.
• Performs other duties as assigned.

Qualifications:

Education and/or Experience:

A Bachelor's degree in Public Administration, Business, Accounting, or a related field preferred; three (3) years of related experience in contract administration, and/or municipal finance; or any equivalent combination of education, experience, and training which provides the knowledge and abilities necessary to perform the essential functions of the position.

Licensing, Certification, and Other Requirements:

Possess and maintain a valid Arizona driver's license; and desire a Professional Purchasing Certification.

Employee Core Beliefs

City of Prescott employees should seek to uphold the City's core beliefs throughout their day-to-day business and with every customer they come in contact with, both internal and external. Our core beliefs are: Acting with Integrity, Working as a Team, Being Accountable, Practicing Innovative Problem Solving, Take Pride in Excellent Results, Focusing on Our Community and Being Nice.

Knowledge, Skill and Abilities:

• Knowledge of principles and practices of contract law, contract administration, public administration, or municipal procurement.
• Knowledge of contracts and specifications.
• Knowledge of the City procurement process.
• Knowledge of accounting principles and practices as related to contracts.
• Knowledge of applicable federal/state statutes, regulations, and City procurement codes.
• Knowledge of computer software related to Microsoft word processing, spreadsheets, and databases.
• Knowledge of ERP software system.
• Knowledge of invoicing and accounts payable principles and techniques.
• Skill in operating Microsoft Office programs.
• Skill in developing contract documents and specifications.
• Ability to review, update, and track contract expenditures and professional service agreements of all types.
• Ability to understand, interpret, and communicate contractual and financial terminology.
• Ability to understand engineering terminology and project management principles and procedures.
• Ability to coordinate and communicate with parties involved in contracts and payment processes of ongoing projects.
• Ability to organize and coordinate multiple tasks.
• Ability to communicate effectively, both orally and in writing, with all levels of the organization and the public.
• Ability to establish and maintain working relationships with project managers, engineers, contractors, and City employees.

Physical Demands And Working Conditions:

• Work is performed in a normal City office environment.
• Safely operate a City vehicle and a variety of standard office equipment including a computer terminal, telephone, 10-key calculator, copier, and fax machine requiring continuous and repetitive arm, hand, and eye movement.
• Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.

Successful candidate will receive a post-offer, pre-employment background screening to include:

• Drug screening
• Motor vehicle records check
• Criminal background screening

City of Prescott Contact Information

201 N. Montezuma Street, Suite 207

Prescott, AZ 86301

Email: [e-mail]

Website: www.prescott-az.gov

Phone: [phone] / Fax: [phone]

When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the selection process. In accordance with A.R.S. 23 - 493, this position has been identified as "Safety Sensitive". The City of Prescott is an Equal Employment Opportunity employer.