Procurement & Contracts Specialist

IdahoPTV; Boise (ID); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Medical insurance

PERSI retirement

Paid holidays

Tuition Fee Waiver

Job summary

The Idaho Department of Education is seeking a Procurement Specialist to independently manage procurement and contract activities under the supervision of the Lead Procurement Coordinator. You will work with staff and vendors to interpret requirements, develop clear scopes of work, and ensure compliance with state and federal rules.

The role emphasizes initiative, sound judgment, and service orientation, delivering complete documentation and timely guidance, from intake to completion, while

Qualifications

• Good knowledge of basic procurement functions and accounting principles.
• Proficient with spreadsheets and Excel.
• Excellent customer service and written/oral communication.
• Ability to manage assignments independently with limited supervision.

Responsibilities

• Independently review and manage assigned contract and project approval requests from intake through completion; clarify needs, obtain missing information, and review accuracy and compliance with applicable requirements.
• Partner with department staff and vendors to explain procurement requirements in plain language, research questions, and identify practical options that support program objectives and applicable requirements.
• Prepare contracts, amendments, renewals, extensions, and payment terms using approved templates; submit complete packages for the Lead Procurement Coordinator’s final review before coordinating required approvals and signatures.
• Work collaboratively with program staff to develop clear scopes of work, deliverables, timelines, and payment terms; program staff retain responsibility for program needs, funding information, deliverable acceptance, and vendor performance.
• Review contracts and agreements for consistency and potential risks; resolve routine discrepancies and present nonstandard terms, exceptions, or unresolved concerns to the Lead Procurement Coordinator with supporting information and recommended next steps.
• Use department financial, procurement, and electronic signature systems to process and track assigned work and coordinate with accounting staff as needed.
• Maintain accurate records and document links for assigned matters in the contract database under standards established by the Lead Procurement Coordinator, who owns database structure, numbering conventions, status definitions, and quality oversight; compile information for reporting, audits, and public records requests.
• Coordinate with program and accounting staff to review payment requests against contract payment terms and supporting documentation; investigate discrepancies and refer unresolved concerns to the Lead Procurement Coordinator.
• Monitor the procurement email inbox, acknowledge requests, answer routine questions, and coordinate follow-up; maintain assigned Teams tasks with current status, next actions, owners, deadlines, document links, and blockers.
• Identify recurring questions and process challenges and recommend improvements to procurement guidance, manuals, templates, forms, and tracking tools for the Lead Procurement Coordinator’s approval.
• Develop training materials and provide collaborative procurement guidance and training in coordination with the Lead Procurement Coordinator.
• Prioritize and advance assigned work, proactively track expiration dates, renewals, and insurance documentation, and obtain routine corrections; communicate competing demands early and refer material changes or exceptions for approval.
• Research and recommend procurement approaches for approval by the Lead Procurement Coordinator; coordinate assigned quote requests and competitive solicitation activities within the approved approach, including vendor communications, response tracking, and evaluation support.
• Other procurement-related duties as assigned.

Skills

Procurement basics

Accounting principles

Excel proficiency

Organizational skills

Communication skills

Judgment / problem solving

Education

Bachelor’s degree in supply chain, finance, business, or related field

Tools

Luma

Contract databases

Electronic signature tools

Task tracking systems

Job description

The Idaho Department of Education is seeking a Procurement Specialist to independently manage procurement and contract activities under the supervision of the Lead Procurement Coordinator. You will work with staff and vendors to interpret requirements, develop clear scopes of work, and ensure compliance with state and federal rules.

The role emphasizes initiative, sound judgment, and service orientation, delivering complete documentation and timely guidance, from intake to completion, while