Procurement & Contracts Admin Specialist I

Research Foundation for Mental Hygiene, Inc.; City of Albany (NY); On-site; USD 64,000 - 73,000; Full time

Job summary

The Research Foundation for Mental Hygiene, Inc. is seeking an Administrative Specialist 1 for the Office of Addiction Services and Supports in Albany, NY.

The role involves coordinating procurement, drafting contracts, and managing entries in the financial system while ensuring compliance with state and agency policies. Minimum qualifications include a combination of years of admin experience and levels of education (Associates, Bachelor’s, Master’s, or JD).

Qualifications

• 6+ years of professional administrative and staff support, or degree-based path alternatives.
• Candidates may meet the minimum with an Associates, Bachelor’s, Masters, or JD and related admin experience.
• Experience with procurements, contracts, or grants is preferred.
• Experience with financial software (Statewide Financial System or similar) and the purchase requisition process.

Responsibilities

• Work with Agency staff to plan upcoming procurement and contracting opportunities and identify provider needs.
• Draft and distribute proposed grant contracts to providers for execution under agency policies and laws.
• Create, amend, and execute contract entries within the Agency-specific platform in SFS.
• Create purchase requisitions, purchase orders, and contracts in SFS using coding from Budget Unit.
• Conduct vendor responsibility reviews and coordinate with providers and OSC as needed.

Education

Associates degree + 4 years experience

Bachelor's degree + 2 years experience

Masters degree + 1 year experience

J.D.

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

Adobe Acrobat Pro

Job description

The Research Foundation for Mental Hygiene, Inc. is seeking an Administrative Specialist 1 for the Office of Addiction Services and Supports in Albany, NY.

The role involves coordinating procurement, drafting contracts, and managing entries in the financial system while ensuring compliance with state and agency policies. Minimum qualifications include a combination of years of admin experience and levels of education (Associates, Bachelor’s, Master’s, or JD).