Procurement Consultant

CBRE; Seattle (WA); On-site; USD 110,000 - 140,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Vision insurance

Job summary

CBRE is seeking a contracts & PO coordinator to manage end-to-end administration, QA/QC, and lifecycle tracking. You will ensure documentation integrity, standard compliance, and coordination with Legal, PartnerOps, and project teams from initiation to filing.

The role requires 5–8 years of experience, degree preferred, and strong MS Office skills, with emphasis on accuracy and timely execution of records and approvals.

Qualifications

• Bachelor’s degree preferred with 5-8 years of relevant experience.
• Experience in QA/QC of contract and PO documentation.
• Proficiency with Microsoft Office products (Word, Excel, Outlook).
• Ability to log, track, and audit contract and PO records.
• Strong organizational and analytical skills with attention to detail.

Responsibilities

• Perform QA/QC reviews of contract and PO documentation prior to submission.
• Verify correct cost coding and alignment to the approved budget structure.
• Ensure use of current templates, formatting, and approved language.
• Maintain QA/QC checklist, rejection log, and provide feedback for revisions.
• Log all contracts and PO requests in the tracking system with complete metadata.
• Assign reference numbers and maintain version control for traceability.
• Coordinate with Legal for contract reviews and monitor progress.
• Route approved documents to PartnerOps and track execution through to close-out.
• Maintain end-to-end status trackers and produce regular dashboards.

Skills

QA/QC

Documentation

MS Office

Analytical thinking

Attention to detail

Education

Bachelor’s degree preferred

C.P.M. certification preferred

C.P.S.M. or N.A.C.M. preferred

Tools

SharePoint

Cost management system

Job description

About the role:

This role is responsible for the end-to-end administration,quality assurance, and lifecycle tracking of all contracts and purchase order(PO) requests within the project controls function. The coordinator ensuresdocumentation integrity, compliance with internal standards, and seamlesscoordination across Legal, PartnerOps, and project teams from initiationthrough execution and filing.

What you will do:

Quality Assurance / Quality Control (QA/QC)of Contract & PO Documentation

• Perform detailed quality reviews of all contract and PO request documentation prior to submission, verifying correct cost coding (e.g., project codes, GL accounts, cost categories) aligned to the approved budget structure.

• Confirm that all submissions utilise the current standard templates, formatting guidelines, and approved language established by the organisation.

• Review scope descriptions, commercial terms, and supporting attachments for clarity, accuracy, completeness, and appropriate wording — flagging ambiguities, inconsistencies, or non-standard language for correction.

• Maintain a QA/QC checklist and rejection log, providing clear feedback to requestors on required revisions and tracking re-submissions through to compliance.

Contract & PO Request Logging andRegistration

• Record and log all incoming contracts and PO requests in the designated tracking system (e.g., project controls register, SharePoint, or enterprise platform) immediately upon receipt.

• Ensure each entry is complete and accurate, capturing all required metadata including requestor, vendor, scope summary, value, cost code allocation, submission date, and current status.

• Assign unique reference numbers and maintain version control to ensure traceability throughout the document lifecycle.

• Perform periodic audits of the register to identify missing entries, incomplete fields, or data discrepancies, and resolve promptly.

Legal Coordination and Review Management

• Liaise directly with internal Meta Legal teams to initiate and coordinate contract reviews, ensuring submissions are accompanied by all required supporting documentation.

• Track the status of each legal review in progress, maintaining clear visibility of timelines, pending actions, and reviewer assignments.

• Manage the feedback loop between Legal and project stakeholders — distributing review comments, coordinating revisions, facilitating redline discussions, and resubmitting updated documents until formal legal approval is obtained.

• Escalate overdue reviews or unresolved legal issues to the appropriate programme leadership in a timely manner.

Routing, Execution Coordination, and Handoffto PartnerOps

• Route fully approved contracts and PO requests to the PartnerOps team for execution, ensuring all prerequisite approvals and sign-offs are documented and attached.

• Confirm receipt by PartnerOps and obtain acknowledgement of acceptance into their execution queue.

• Track each document through the execution phase — monitoring for signature completion, PO issuance, and system activation — and follow up on outstanding items to prevent delays.

• Communicate execution confirmation back to originating project teams and update all relevant tracking systems accordingly.

End-to-End Status Tracking and Escalation

• Maintain a comprehensive end-to-end contract and PO status tracker that provides real-time visibility from initiation through QA/QC, legal review, approval, execution, and close-out.

• Produce regular status reports and dashboards for programme leadership, highlighting ageing items, bottlenecks, and at-risk deadlines.

• Proactively identify and escalation delays, blockers, or process breakdowns to the relevant stakeholders, recommending corrective actions where appropriate.

• Support continuous improvement of the tracking methodology and tools based on lessons learned and team feedback.

Post-Execution Filing, Cross-Referencing, andCost System Verification

• Verify that all executed contracts and purchase orders are correctly filed in the designated document management system in accordance with the established filing taxonomy and naming conventions.

• Cross-reference executed documents to the appropriate project cost codes, work breakdown structure (WBS) elements, and budget line items to ensure full traceability.

• Confirm that committed and actual values from executed contracts/POs are accurately reflected in the cost management system, coordinating with cost engineers or finance teams to resolve discrepancies.

• Conduct periodic reconciliations between the contract register, PO log, and cost management system to ensure alignment and data integrity.

What You’ll Need:

• Bachelor’s Degree preferred with 5-8 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered. C.P.M., C.P.S.M. or N.A.C.M. certifications or eligibility, preferred.

• Ability to exercise judgment based on the analysis of multiple sources of information.

• Willingness to take a new perspective on existing solutions.

• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

• Organizational skills with an advanced inquisitive mindset.

• Sophisticated math skills. Ability to calculate mildly complex figures such as percentages, fractions, and other financial-related calculations.

Turner & Townsend carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for this position is 110000 annually and the maximum salary for this position is 140000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on Turner & Townsend’s applicable benefit program. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at 1 866 225 3099 (U.S.) and 1 866 388 4346 (Canada).

CBRE, Inc. is an Equal Opportunity and Affiantive Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)