Procurement & Compliance Coordinator

EARLY LEARNING COALITION OF FLAGLER AND VOLUSIA; Daytona Beach (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

The Early Learning Coalition of Flagler and Volusia is seeking a Purchasing Coordinator to support purchasing, procurement, vendor and contract activities. You will coordinate sourcing, maintain vendor records, draft procurement documents, arrange staff travel, and ensure compliance with policies and funding guidelines.

Ideal candidates hold a Bachelor’s degree in a related field and at least two years’ experience in purchasing or procurement, with strong MS Office skills and attention to

Qualifications

• Required bachelor’s degree and minimum two years in purchasing, procurement, contract support, or related roles.
• Experience reviewing laws, rules, regulations, or governmental guidance is preferred.
• Experience maintaining purchasing records, vendor files, and procurement documentation.

Responsibilities

• Process approved purchase orders and purchasing-related requests per procedures.
• Obtain quotes and support procurement based on thresholds and requirements.
• Draft RFPs, invitations to negotiate, and related purchasing documents as assigned.
• Prepare and submit Prior Approval Requests to DEL for sole source purchases.
• Maintain contract files, vendor documentation, and supporting materials.
• Provide guidance to staff on purchasing processes and documentation needs.
• Arrange staff travel following organizational procedures.
• Support audits, monitoring, and compliance reviews relating to purchasing.

Skills

Purchasing knowledge

Procurement

Policy compliance

Vendor management

Documentation

Records management

Communication

MS Office

Education

Bachelor’s degree in Business Administration, Finance, Accounting, Public Administration, or related field

Tools

Microsoft Office

Job description

The Early Learning Coalition of Flagler and Volusia is seeking a Purchasing Coordinator to support purchasing, procurement, vendor and contract activities. You will coordinate sourcing, maintain vendor records, draft procurement documents, arrange staff travel, and ensure compliance with policies and funding guidelines.

Ideal candidates hold a Bachelor’s degree in a related field and at least two years’ experience in purchasing or procurement, with strong MS Office skills and attention to