Procurement & Budget Coordinator for Operations & Maintenance

Davis Center for Portfolio Management - University of Dayton; Dayton (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

Join a prestigious university as a Procurement & Budget Coordinator for Operations & Maintenance. You will manage procurement processes, oversee budget allocations, and ensure financial accountability for various campus operations. Ideal candidates are detail-oriented professionals with a strong financial background ready to contribute to our mission of diversity, equity, and inclusion.

Qualifications

• 3 years experience managing budgets in purchasing and accounting.
• Knowledge of budget and accounting principles.
• Basic knowledge of mechanical, electrical, and plumbing systems.

Responsibilities

• Manage procurement processes and budgets for campus properties.
• Oversee acquisitions for repairs and maintenance contractors.
• Assist with financial duties for the Residential Property side.

Skills

Analytical skills

Detail-oriented

Financial knowledge

Vendor evaluation

Microsoft Office

Education

Associate degree in a financial background

Bachelors degree in accounting or related field

Job description

Apply now Job No: 502900

Work Type: Staff Full Time (1500 hours or greater)

Location: Dayton, OH

Category: University Staff

Department: Business Ops - 801300

Pay Grade: A - Exempt

Advertised: June 04, 2025

Applications close: Open until filled

Position Summary

Join the University of Dayton as a Procurement & Budget Coordinator for Operations & Maintenance! Are you an analytical and detail-oriented professional with a passion for streamlining processes and managing budgets? The University of Dayton is seeking a highly motivated and skilled individual to join our Facilities Management & Planning division as a Procurement & Budget Coordinator for Operations & Maintenance.

Reporting to the Assistant Director of Business Operations & Procurement, this position focused on campus academic properties, manages all processes and functions with purchase orders including but not limited to utilization of the PCard and Runway system. Responsibilities include budget allocation and reconciliation ensuring funds are available for all purchases. Oversees bidding and acquisitions of mechanical, electrical, and plumbing replacements, repairs, and preventative maintenance contractors. This position will also assist in all same functions on the Residential Property side as needed. Assists the Assistant Director with financial duties and responsibilities.

Minimum Qualifications

Associate degree in a financial background OR 3 years demonstrated experience managing budgets with a background in purchasing and accounting.

Knowledge of principles and practices of the budget and accounting processes.

Knowledge of technical aspects of researching vendors for competitive pricing, delivery, quality, etc., evaluating and comparing vendors, internet research, bid preparation/evaluation, and competitive bidding procedures.

Basic knowledge of mechanical, electrical, and plumbing systems and terminology.

Experience using Microsoft Office suite.

Preferred Qualifications

While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

Bachelors degree in accounting or related field.

Three years demonstrated experience maintaining financial records and understanding of accepted purchasing principles and practices.

Demonstrated understanding of Runway.

Special Instructions To Applicants

To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.

Applicants must be currently authorized to work in the United States on a full-time basis. The University does not provide work visa sponsorship for this position.

Closing Statement

Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, women, protected veterans, individuals with disabilities, or on the basis of age, race, color, national origin, religion, sex, sexual orientation or gender identity.

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