Procurement Assistant – Austin (Benefits Included)

Brothers Produce Of Dallas Inc; Austin (TX); On-site; USD 28,000 - 29,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off

Job summary

Brothers Produce Of Dallas Inc. is seeking a Purchasing Assistant in Austin, TX to provide administrative and operational support for the purchasing team.

The role involves maintaining vendor and product data, coordinating with sales, warehouse, and operations, and ensuring timely product availability in a fast-paced food-distribution environment. The ideal candidate is organized, detail-oriented, and skilled in communicating with vendors.

Qualifications

• High school diploma or GED required.
• Associate degree or relevant coursework preferred.
• Experience in purchasing, procurement support, inventory, foodservice distribution, data entry, or related admin role preferred.
• Strong attention to detail and ability to maintain accurate product, pricing, and vendor information.
• Proficiency with Outlook, Excel, and Word.
• Experience with Produce Pro or a similar ERP system preferred.
• Bilingual English/Spanish skills are a plus but not required.

Responsibilities

• Prepare, enter, update, and maintain purchase orders and related records.
• Communicate with vendors on pricing, availability, order status, substitutions, delivery schedules, and discrepancies.
• Maintain accurate product costs and vendor information in company systems.
• Monitor open purchase orders and follow up on late, short, damaged, substituted, or incomplete shipments.
• Support the Purchasing Manager with inventory review, fill-rate needs, and shortage prevention.
• Coordinate with sales, warehouse, transportation, and operations to support product availability and timely flow.
• Prepare routine purchasing reports, price lists, and other materials.
• Follow food-safety, confidentiality, and recordkeeping requirements.
• Provide coverage and general administrative support to the Purchasing Manager as needed.

Skills

Attention to detail

Communication skills

Organization

Bilingual English/Spanish

Education

High school diploma or GED

Associate degree or relevant coursework in business/supply chain

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Produce Pro / ERP system

Job description

Brothers Produce Of Dallas Inc. is seeking a Purchasing Assistant in Austin, TX to provide administrative and operational support for the purchasing team.

The role involves maintaining vendor and product data, coordinating with sales, warehouse, and operations, and ensuring timely product availability in a fast-paced food-distribution environment. The ideal candidate is organized, detail-oriented, and skilled in communicating with vendors.