Buyer / Supply Chain Coordinator

Confidential; Austin (TX); On-site; USD 60,000 - 75,000; Full time

Job summary

Confidential, an Austin-area manufacturing company, is seeking an organized Buyer / Supply Chain Coordinator to support purchasing, material availability, supplier communication, and general administrative needs across the operation. This role combines purchasing and supply-chain coordination with administrative support.

The ideal candidate is comfortable managing changing priorities, following up with suppliers, maintaining accurate records, and assisting with day-to-day operational tasks as

Qualifications

• 3+ years in purchasing, buyer, material-coordination, supply-chain, or related manufacturing experience.
• Experience creating and managing purchase orders through an ERP or MRP system.
• Experience obtaining supplier quotes, comparing purchasing options, and tracking orders through delivery.
• Strong Excel, Microsoft Office, data-entry, documentation, and recordkeeping skills.
• Strong organization and follow-through with ability to manage multiple changing priorities.
• Clear, professional communication when working with suppliers and internal teams.
• Willingness to support administrative and operational needs outside of core purchasing responsibilities.

Responsibilities

• Review production requirements, inventory levels, open orders, and operational priorities to identify purchasing needs.
• Create, issue, and maintain purchase orders for materials, supplies, services, and other operational requirements.
• Request and compare supplier quotes based on pricing, quality, lead time, freight, payment terms, and delivery requirements.
• Track supplier acknowledgments, open purchase orders, promised delivery dates, and past-due items.
• Proactively expedite materials and communicate potential shortages or delays.
• Coordinate purchased services and externally processed items from order placement through completion and return.
• Maintain accurate supplier, pricing, lead-time, purchasing, and material information in the ERP system.
• Work with internal teams to resolve receiving, quantity, documentation, and invoice discrepancies.
• Support supplier returns, replacements, vendor setup, credit applications, freight coordination, and routine supplier communication.
• Maintain purchasing files, quote history, order confirmations, shipping documents, certifications, and related records.
• Assist with inventory reviews, cycle-count follow-up, ERP data cleanup, and purchasing-process improvements.
• Prepare reports, update spreadsheets, organize electronic and physical records, enter data, and maintain operational documentation.
• Assist with scheduling, meeting coordination, document preparation, communications, and other general office or operational administrative needs.
• Provide administrative support to leadership and other departments as business needs require.
• Perform other purchasing, supply-chain, operational, and administrative duties as assigned.

Skills

Excel

Microsoft Office

Data entry

Documentation

Recordkeeping

Organization

Communication

Education

Associate or bachelor’s degree in Supply Chain, Business, Operations, or related field

Tools

ERP/MRP system

Job description

A growing Austin-area manufacturing company is seeking an organized and proactive Buyer / Supply Chain Coordinator to support purchasing, material availability, supplier communication, and general administrative needs across the operation.

This role combines purchasing and supply-chain coordination with administrative support. The ideal candidate is comfortable managing changing priorities, following up with suppliers, maintaining accurate records, and assisting with day-to-day operational tasks as needed.

Key Responsibilities

• Review production requirements, inventory levels, open orders, and operational priorities to identify purchasing needs.
• Create, issue, and maintain purchase orders for materials, supplies, services, and other operational requirements.
• Request and compare supplier quotes based on pricing, quality, lead time, freight, payment terms, and delivery requirements.
• Track supplier acknowledgments, open purchase orders, promised delivery dates, and past-due items.
• Proactively expedite materials and communicate potential shortages or delays.
• Coordinate purchased services and externally processed items from order placement through completion and return.
• Maintain accurate supplier, pricing, lead-time, purchasing, and material information in the ERP system.
• Work with internal teams to resolve receiving, quantity, documentation, and invoice discrepancies.
• Support supplier returns, replacements, vendor setup, credit applications, freight coordination, and routine supplier communication.
• Maintain purchasing files, quote history, order confirmations, shipping documents, certifications, and related records.
• Assist with inventory reviews, cycle-count follow-up, ERP data cleanup, and purchasing-process improvements.
• Prepare reports, update spreadsheets, organize electronic and physical records, enter data, and maintain operational documentation.
• Assist with scheduling, meeting coordination, document preparation, communications, and other general office or operational administrative needs.
• Provide administrative support to leadership and other departments as business needs require.
• Perform other purchasing, supply-chain, operational, and administrative duties as assigned.

Required Qualifications

• At least three years of purchasing, buyer, material-coordination, supply-chain, or related manufacturing experience.
• Experience creating and managing purchase orders through an ERP or MRP system.
• Experience obtaining supplier quotes, comparing purchasing options, and tracking orders through delivery.
• Strong Excel, Microsoft Office, data-entry, documentation, and recordkeeping skills.
• Strong organization and follow-through with the ability to manage multiple changing priorities accurately.
• Clear, professional communication when working with suppliers and internal teams.
• Willingness and ability to support administrative and operational needs outside of core purchasing responsibilities.

Preferred Qualifications

• Experience purchasing materials, supplies, services, or externally processed items for a manufacturing operation.
• Experience supporting inventory control, receiving, production, or material-planning activities.
• Previous experience in a blended purchasing, operations-coordination, or administrative-support role.
• Associate or bachelor’s degree in Supply Chain, Business, Operations, or a related field. Equivalent experience will be considered.

This is a full-time, on-site position in the Austin, Texas metropolitan area.