Procurement Assistant at Idaho Department of Health and Welfare

Wheaton; Boise (ID); On-site; USD 10,000 - 60,000; Full time

Job summary

Join a dedicated team in a vital role as a Procurement Assistant, where you will support the procurement operations of Idaho's largest agency. This position offers a unique chance to engage with diverse stakeholders, manage essential contracts, and ensure compliance with regulations. You'll thrive in a collaborative environment, contributing to the health and safety of Idahoans while enjoying generous leave benefits and potential telework options after probation. If you're passionate about making a difference and enhancing operational efficiency, this role is an excellent fit for you.

Benefits

Generous vacation and sick leave

Short and long-term disability insurance

Flexible hours

Telecommuting options

Qualifications

• 1+ year experience in monitoring record systems for errors.
• Ability to interpret complex laws and regulations effectively.

Responsibilities

• Liaise between suppliers and CAPS teams for procurement.
• Manage public records requests ensuring compliance and thoroughness.

Skills

Monitoring record systems

Interpreting laws and regulations

Analyzing information

Dealing with diverse individuals

Data entry and retrieval

Composing business correspondence

Tools

SharePoint

Computerized record system

Job description

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DEDICATED TO STRENGTHENING THE HEALTH, SAFETY, AND INDEPENDENCE OF IDAHOANS

*THIS ANNOUNCEMENT WILL BE OPEN UNTIL FILLED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE TO BE CONSIDERED.*

If you have an interest in being part of contracts and solicitation operations for the State of Idaho’s largest agency, this Procurement Assistant position located in our downtown Boise office might just be the fit for you. The Division of Management Services’ Contracts and Procurement (CAPS) team supports all Department of Health and Welfare divisions and institutions. This is a great opportunity to support procurement operations, provide great customer service and be part of a supportive team.

This position may be eligible for telework after successful completion of probation.

• Generous vacation and sick leave accrual beginning as soon as you start
• Short and long-term disability insurance
• Some positions offer flexible hours and/or telecommuting

EXAMPLE OF DUTIES:

• Serve as a liaison between suppliers and CAPS teams
• Monitor the services and products helpdesk inboxes
• Post solicitations, set up folders and tracking spreadsheet
• Track and maintain CAPS course training completion
• Manage the collection of Certificate of Liability (COI) proof of required insurance coverage for contract holders
• Follow up with parties (vendors, contract monitors, contract managers, etc.) on contract close-outs
• Manage and update contract and services user templates
• Maintain CAPS SharePoint site, review and update content, update files and links
• Run various monthly reports
• Manage public records requests to ensure compliance, thoroughness, and timeliness in processing

MINIMUM QUALIFICATIONS:

You must possess all the minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum qualifications for this position. Failure to do this may disqualify you from being considered for this position. It is highly recommended to attach a one-page cover letter to your application to demonstrate how you meet the requirements below.

• Experience monitoring record systems to identify and correct errors. Typically gained by at least one year of related experience.
• Experience interpreting, explaining, and applying laws, regulations, and complex policies for multiple or highly specialized programs. Typically gained by at least one year of experience which frequently required interpreting and applying a variety of difficult rules, regulations, or policies to determine compliance or eligibility and explaining decisions to others.
• Experience analyzing information and researching a variety of sources to identify and resolve problems or issues. Typically gained by at least one year of extensive research and analysis of highly complex or technical material requiring in-depth program knowledge.
• Experience dealing with individuals from varying cultural and socio-economic backgrounds in stressful situations. Typically gained by at least one year of experience dealing with individuals from varying cultural and socioeconomic backgrounds in stressful situations.
• Experience entering and retrieving data using a computerized record system. Typically gained by at least six months of experience in a work setting where it was required to enter and retrieve data in a database records system.
• Experience composing and proofreading business correspondence. Typically gained by at least one year of office experience which required composing and proofreading a variety of business documents on a regular basis.

If you have questions, please contact us at:

Email is the quickest way to get an answer to your questions.

(answered Monday through Friday during business hours MST)

The State of Idaho is committed to providing equal employment opportunities and prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities; auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact [phone] (TTY/TTD: 711), or email [e-mail].

Preference may be given to veterans who qualify under state and federal laws and regulations.