Procurement and Resources Specialist

Veterans Health Administration (DOVA); Billings (MT); On-site; USD 75,000 - 97,000; Full time

Job summary

The Veterans Health Administration (DOVA) seeks a Real Property Officer for the Montana Health Care System in Billings, MT and Fort Harrison, MT. You will manage the largest portfolio of leases (22), agreements (18), and real property actions (4 pending), ensuring compliance and strategic planning.

This full-time permanent role offers telework eligibility and travel up to 25%. Salary ranges from $74,678 to $97,087 per year, with application requirements reflecting federal hiring procedures.

Qualifications

• Specialized experience includes knowledge of contract laws, regulations, and procedures applicable to acquisition and contract administration.
• Experience coordinating lease facilities operations and modifications in a federal context.
• Ability to prepare procurement request packages, negotiate terms, and present reports.

Responsibilities

• Relates to lease actions and develops strategic capital investment plans based on mission requirements and market analysis.
• Coordinates with tenants, drafts legal documents, and enforces lease provisions; executes financial collections from tenants.
• Relates to real property actions; serves as primary contract and field expert for disposal/conveyance of VA Montana assets under the Reduce the Footprint initiative.
• Gleans utilization data and market trends, assesses financial constraints, and presents long-term investment priorities to leadership.
• Acts as COR for lease procurements and manages pre- and post-award contract administration in the absence of a local CO.

Job description

Summary

This position serves as a Real Property Officer for the Veterans Affairs (VA) Montana Health Care System and is the subject matter expert and responsible party for the largest portfolio of leases (22), agreements (18), and real property actions (4 pending) in Veterans Integrated Service Network (VISN) 19.

Overview

Location: Billings, MT; Fort Harrison, MT

Salary: $74,678 – $97,087 per year

USO: $74,678 – $97,087 per year

Appointment type: Permanent

Federal service type: Competitive Service

Work schedule: Full-time

Travel required: 25% or less – You may be expected to travel for this position.

Security clearance: Other

Position sensitivity and risk: Non-sensitive (NS)/Low Risk (Jobs require a background check and some require a security clearance...)

Drug test: No

Telework eligible: Yes – This position may be authorized for Ad-hoc telework. Telework eligibility will be discussed during the interview process.

Remote job: No

Relocation expenses reimbursed: No

Promotion potential: None

Major Duties and Responsibilities

• Works with minimal guidance and frequently works with Veterans Integrated Service Network (VISN) and Veterans Affairs Central Office (VACO) program offices on a frequent basis.
• Relates to lease actions, the incumbent develops strategic capital investment plans based on mission requirements and market analysis, generates technical requirements for purposes of procurement, commits funding, leads market research and source selection efforts, coordinates and directs activations, manages operations by addressing compliance, defines modifications, and coordinates closures.
• Relates to agreements, the incumbent coordinates with current and prospective tenants, drafts legal documents, enforces provisions in the agreement, and executes financial collections from tenants.
• Relates to real property actions, the incumbent is the primary point of contract and field technical expert related to disposal and/or conveyance of real estate in relation to the VA “Reduce the Footprint” criteria for which VA Montana is conducting the vast majority of the disposal actions for all of VISN 19.
• Serves as primary point of contract and technical field expert for land use agreements, parcel transactions, easements, and irrevocable licenses related to VA Montana owned assets.
• Meets with stakeholders, reviews utilization data and growth trends, assesses market availabilities and considers financial constraints related to real property actions.
• Generates long term investment priorities indicating locations of assets as well as services provided and presents for review and approval by the Chief Engineer and subsequently to the VA Montana Executive Leadership team.
• Gains approval for new requirements through the Strategic Capital Investment (SCIP) process.
• Serves as the Contracting Officers Representative (COR) for the acquisition of every lease requirement and performs accordingly in the execution of all aspects of the procurement; this is complicated by the absence of a local Contracting Officer resulting in the employee being directly responsible for all pre- and post-award contract administration actions.
• Performs other duties assigned.

Work Schedule: Monday through Friday; 7:30am – 4:00pm

Recruitment & Relocation Incentives: Not authorized

Conditions of Employment

• You must be a U.S. Citizen to apply for this job.
• To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver’s licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) – See “Required Documents” below for details.

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government;
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position at the GS-11 level you must meet one of the following criteria:

SPECIALIZED EXPERIENCE: One (1) year of specialized experience equivalent to the next lower grade level (GS-9) in Federal Service that has equipped me with the knowledge, skills and abilities necessary to perform the duties of a Procurement Resources Specialist GS-11. Specialized experience includes: knowledge of contract laws, regulations, and procedures applicable to acquisition and contract administration; knowledge of contracts that supports operations at lease facilities; communicates with the Lessor and Contracting Officer related to operational, maintenance, and correctional matters within the requirements of the existing lease; drafts documents and coordinates resources for modifications to the terms of the lease as necessitated by the mission of each location; address concerns related to the leased asset; preparing procurement request packages; develop and present reports. NOTE: Your experience must be fully documented in your resume and must include job title, duties, month and year start/end dates AND hours worked per week.

OR
SUBSTITUTION OF EDUCATION: Three (3) full years of progressively higher level graduate education or doctoral degree (Ph.D. or equivalent or LL.M), which demonstrates the knowledge, skills, and abilities necessary to do the work of this position. This education must have been obtained at an accredited college or university. One (1) year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent one (1) year of full-time study. If that number cannot be obtained from the school, eighteen (18) semester hours will be considered an academic year of graduate study. Part-time graduate education is creditable in accordance with its relationship to a year of full-time study at the school attended. NOTE: You must submit a copy of your transcript with your application. Education cannot be credited without documentation.

OR
COMBINATION OF EDUCATION AND EXPERIENCE: Equivalent combination of successfully completed higher level graduate education and specialized experience, as described above, which meets the total experience requirements for this grade level. NOTE: Your experience must be documented on your resume and transcripts are required.

Physical Demands: The work is primarily sedentary. Up to twenty-five percent (25%) travel may be required however the expectation is that ten percent (10%) over an annualized basis during normal operations is to be expected. The subject position is primarily of an administrative nature in an office setting; however, where travel to work sites is required, there may be light physical work required, such as walking over uneven surfaces. The work requires above-average resistance to stress and mental fatigue.

Your experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.

For more information on these qualification standards, please visit the United States Office of Personnel Management’s website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Additional information

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

This job opportunity announcement may be used to fill additional vacancies.

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant’s criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (have a final rating of 80 or more before any Veterans preference points) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM’s Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

NOTE: Per “Executive Order 14251: Exclusions from Federal Labor-Management Relations Programs”, this position is no longer eligible for bargaining unit participation.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):

• Attention to Detail
• Flexibility
• Integrity/Honesty
• Interpersonal Skills
• Learning
• Reading Comprehension
• Reasoning
• Self-Management
• Stress Tolerance
• Teamwork

Application of Veterans’ Preference : Category rating and selection procedures place those with veteran’s preference above non-preference eligibles within each category. Preference eligible applicants that meet the eligibility and qualification requirements and who have a compensable service-connected disability of at least 10 percent are listed in the highest quality category (except when the position being filled is scientific or professional at the GS-09 grade level or higher).

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Required Documents

To apply for this position, you must provide a complete Application Package which includes:

• Resume
• Cover Letter
• DD-214/ Statement of Service
• Disability Letter (VA)
• Other (1)
• Other (2)
• Separation Notice (RIF)
• SF-15
• SF-50/ Notification of Personnel Action
• Transcript

Veterans’ Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.).

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Agency contact information

VHA National Recruitment Center

Phone: [phone]

Email: [e-mail]

Address: Montana VA Health Care System 3687 Veterans Drive Fort Harrison, MT 59636 US