Procurement and Document Control Specialist

Cumming Group; Los Angeles (CA); On-site; USD 107,000 - 142,000; Full time

Benefits offered by this job

Medical

Dental Insurance

Vision Insurance

401(k)

401(k) Matching

Paid Time Off

Paid Holidays

Short and long-term disability

Employee Assistance Program

Job summary

Cumming Group is hiring a Procurement and Document Control Coordinator to support public works civil projects in Azusa, CA. You will manage solicitations, RFIs, and bid tabulations, while administering Procore and coordinating with project leaders.

The role requires strong communication, attention to deadlines, and experience with public works. Excellent benefits and opportunities for career growth are offered.

Qualifications

• Bachelor's degree in Construction Management, Engineering, Architecture, or related field preferred.
• Minimum eight (8) years of similar, relevant experience in construction project management on large public works projects preferred.
• Prior experience with public works projects preferred.

Responsibilities

• Manage public agency solicitations in PlanetBids: set up and publish RFPs, RFQs and bids; manage bidder registration.
• Coordinate bidder RFIs and route questions to design team; issue responses and addenda.
• Administer Procore across the agency's portfolio: standardize project setup and permissions; manage users and links.
• Manage the Dropbox folder structure; file executed contracts and project records.
• Track procurement deadlines, insurance certificates and contract documents; provide status updates to project managers.

Skills

Written and oral communication

Relationship building

Deadline tracking

Team collaboration

Education

Bachelor's degree in Construction Management, Engineering, Architecture, or related field

Tools

PlanetBids

Procore

Dropbox

Job description

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 15 rankings in ENR. With over 70 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!We are currently hiring a Procurement and Document Control Coordinator to support the construction of public works civil projects in Azusa, CA. This opportunity will have you working within our public works sector. The Public Works team is a prime consultant to state, county, and municipality projects nationally. You will be teaming with project, program, and client leadership to ensure a successful project outcome.Essential Duties & Responsibilities:Manage public agency solicitations in PlanetBids: set up and publish RFPs, RFQs and bids using the agency's standard documents, and manage bidder registration.Coordinate bidder RFIs during the solicitation period, route questions to the design team and project managers, and issue responses and addenda.Support bid openings and proposal evaluations and prepare bid tabulations and award documentation.Administer Procore across the agency's portfolio: standardize how every project is set up, make sure each project is configured and linked correctly, and manage users and permissions.Manage the Dropbox: maintain the folder structure and file naming standard, and file executed contracts, amendments and project records.Track procurement deadlines, insurance certificates and contract documents, and provide the project managers status updates.Other duties as assigned.Attendance at work during normal business hours.Knowledge & Skills Required:Utilize effective written and oral communication skills.Ability to understand how your role contributes to the organization's goals.Deliver quality work product by role modeling organizational core values.Hold self accountable to individual and team goals.Consistently communicate and collaborate with team members and clients.Demonstrated ability to build positive relationships with peers, leaders, and clients.Proactively participate in self-development to continually enhance current skills and build new skills required to excel at current role and prepare for career progression.Demonstrate ability to be dependable, diligent, and thorough.Preferred Education and Experience:Bachelor's degree in Construction Management, Engineering, Architecture, or related field is preferred.A minimum of eight (8) years of similar, relevant experience in construction project management on large commercial or public works project types.Prior experience with public works projects preferred.Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group’s policy to recruit, hire, train and promote Team Members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law. All such decisions are based on (1) individual merit, qualifications, and competence as they relate to the particular position, and (2) promotion of the principle of equal employment opportunity.All other terms and conditions of employment, such as compensation, benefits, transfers, layoff, return from layoff, training, education, and social and recreational programs, are administered without regard to the characteristics described above. To this end, Cumming Group complies with all provisions of Title VII of the Civil Rights Act of 1964 as amended, all of the rules, regulations and relevant orders of the Secretary of Labor, and all similar state and local laws.The salary range for this full-time role is $106,800.00-$142,400.02 per year. Ranges are determined based on the position, geography, client and industry experience and level, and represent a good faith effort to provide a fair and equitable salary. This range reflects base salary only, and not the total compensation package. Cumming Group reserves the right to pay more or less than the posted range, depending on a candidate’s experience, skills, and qualifications, including client requirements.In addition to base salary, Cumming Group offers a comprehensive benefits package including:MedicalDental InsuranceVision Insurance401(k)401(k) MatchingPaid Time OffPaid HolidaysShort and long-term disabilityEmployee Assistance Program#LI-NH1