Procurement and Document Control Specialist

Cumming; Los Angeles (CA); On-site; USD 107,000 - 142,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

Paid Time Off

Paid Holidays

Short and long-term disability

Employee Assistance Program

Job summary

Cumming Group in Los Angeles, CA is seeking a Procurement and Document Control Specialist to manage public works solicitations and contract records. This role will coordinate RFPs/RFQs, RFIs, and bid responses, while administering Procore across multiple projects and maintaining organized document control within a dynamic public works portfolio.

The position requires a strong background in construction management, with extensive experience in procurement processes, vendor coordination, and

Qualifications

• Bachelor's degree in construction/engineering/architecture or related field preferred (8+ years experience)
• 8+ years of relevant construction project management experience
• Public works project experience preferred
• Strong communication and team collaboration
• Ability to meet procurement deadlines and maintain contract records

Responsibilities

• Manage public agency solicitations in PlanetBids: set up/publish RFPs, RFQs and bids, manage bidder registration
• Coordinate bidder RFIs during solicitation period; route questions to design team and PMs; issue responses and addenda
• Support bid openings and proposal evaluations; prepare bid tabulations and award documents
• Administer Procore across portfolio: standardize project setup; manage users/permissions
• Manage Dropbox folder structure; file executed contracts, amendments and project records
• Track procurement deadlines, insurance certificates and contract documents; provide PM status updates
• Attend work during normal business hours

Skills

Written and verbal communication

Team collaboration

Goal-oriented

Dependable and diligent

Client relationship building

Education

Bachelor's degree in Construction Management, Engineering, Architecture, or related field

Tools

PlanetBids

Procore

Dropbox

Job description

Position Title: Procurement and Document Control Specialist

Location: Los Angeles, CA

Time Type: Full time

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 15 rankings in ENR. With over 70 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!

We are currently hiring a Procurement and Document Control Coordinator to support the construction of public works civil projects in Azusa, CA. This opportunity will have you working within our public works sector. The Public Works team is a prime consultant to state, county, and municipality projects nationally. You will be teaming with project, program, and client leadership to ensure a successful project outcome.

Essential Duties & Responsibilities:

• Manage public agency solicitations in PlanetBids: set up and publish RFPs, RFQs and bids using the agency's standard documents, and manage bidder registration.
• Coordinate bidder RFIs during the solicitation period, route questions to the design team and project managers, and issue responses and addenda.
• Support bid openings and proposal evaluations and prepare bid tabulations and award documentation.
• Administer Procore across the agency's portfolio: standardize how every project is set up, make sure each project is configured and linked correctly, and manage users and permissions.
• Manage the Dropbox: maintain the folder structure and file naming standard, and file executed contracts, amendments and project records.
• Track procurement deadlines, insurance certificates and contract documents, and provide the project managers status updates.
• Other duties as assigned.
• Attendance at work during normal business hours.

Knowledge & Skills Required:

• Utilize effective written and oral communication skills.
• Ability to understand how your role contributes to the organization's goals.
• Deliver quality work product by role modeling organizational core values.
• Hold self accountable to individual and team goals.
• Consistently communicate and collaborate with team members and clients.
• Demonstrated ability to build positive relationships with peers, leaders, and clients.
• Proactively participate in self-development to continually enhance current skills and build new skills required to excel at current role and prepare for career progression.
• Demonstrate ability to be dependable, diligent, and thorough.

Preferred Education and Experience:

• Bachelor's degree in Construction Management, Engineering, Architecture, or related field is preferred.
• A minimum of eight (8) years of similar, relevant experience in construction project management on large commercial or public works project types.
• Prior experience with public works projects preferred.

Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group’s policy to recruit, hire, train and promote Team Members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law. All such decisions are based on (1) individual merit, qualifications, and competence as they relate to the particular position, and (2) promotion of the principle of equal employment opportunity.

All other terms and conditions of employment, such as compensation, benefits, transfers, layoff, return from layoff, training, education, and social and recreational programs, are administered without regard to the characteristics described above. To this end, Cumming Group complies with all provisions of Title VII of the Civil Rights Act of 1964 as amended, all of the rules, regulations and relevant orders of the Secretary of Labor, and all similar state and local laws.

The salary range for this full-time role is $106,800.00-$142,400.02 per year.

In addition to base salary, Cumming Group offers a comprehensive benefits package including:

• Medical
• Dental Insurance
• Vision Insurance
• 401(k)
• 401(k) Matching
• Paid Time Off
• Paid Holidays
• Short and long-term disability
• Employee Assistance Program

About_Us:

At Cumming Group, we are passionate about helping our clients execute large-scale, complex projects on-time and within budget. Our project and cost-management services are specifically tailored to each client’s needs and add meaningful value at every step of a project’s development.

Drawing on deep expertise in the communities and sectors we serve, we anticipate and solve problems, deliver solutions, and drive results. Since opening our doors in 1996, Cumming Group has grown to 50+ offices globally, and is now home to more than 3,000+ team members – including many of the brightest minds in the industry.

Learn more about what a great organization we are here.

Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group’s policy to recruit, hire, train and promote Team Members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law. All such decisions are based on (1) individual merit, qualifications, and competence as they relate to the particular position, and (2) promotion of the principle of equal employment opportunity.

All other terms and conditions of employment, such as compensation, benefits, transfers, layoff, return from layoff, training, education, and social and recreational programs, are administered without regard to the characteristics described above. To this end, Cumming Group complies with all provisions of Title VII of the Civil Rights Act of 1964 as amended, all of the rules, regulations and relevant orders of the Secretary of Labor, and all similar state and local laws.

Equal employment opportunity, including veterans and individuals with disabilities.