Contract Administrator

Cumming Group; Monterey Park (CA); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

401(k) Matching

Paid Time Off

Paid Holidays

Disability Insurance

Employee Assistance Program

Job summary

Cumming Group is hiring a Contracts Administrator for Monterey Park, CA to support school construction projects for the LA Community College District. You will coordinate procurement packages, manage bids, RFQs, and procurement documentation, ensuring compliance with policies and laws.

You will work with project leadership, maintain status reporting, and handle multiple procurements concurrently in a highly administrative role. Associates degree is required, with a Bachelor's preferred.

Qualifications

• Knowledgeable of standard construction contract terms and conditions.
• Must be detail-oriented and organized.
• Must be a fast learner and logical thinker.
• Must be focused on quality and accuracy.
• Excellent communications skills, both written and verbal.
• Ability to accurately track and report status when managing concurrently running projects.

Responsibilities

• Coordinate with project management teams at the PMO and College sites to develop and prepare procurement packages for the selection of general contractors and professional services providers.
• Manage a variety of competitive bidding/selection processes for construction and/or professional services, from planning through award including direct responsibility for all administrative functions (i.e. preparing procurement documents, addenda, evaluation materials approval documentation, award documentation, contract documents).
• Manage the pre-qualification processes for professional and/or construction services firms (i.e. Architectural, Environmental, and small Construction Services). This would include the preparation of request for qualifications (RFQ) packages in conjunction with subject matter experts; leading pre-submittal instructional meetings; coordination of request for clarifications (RFC) and issuance of Addenda; Conduct responsiveness reviews of submitted statement of qualifications (SOQ); Coordination and facilitation of the evaluation process; Coordination of post award submittals; Coordination of BOT Award; and prepare awarded contracts and coordinate execution.
• Strict adherence to policies, procedures, templates, and applicable laws is a daily part of this role.
• Reporting, tracking, and quality control for assigned procurements processes.
• Responsibility for multiple concurrent procurement processes with various stakeholders.
• This is a heavily administrative role and applicants should understand this will not include supervising others performing these functions.
• This role requires a high level of attention to detail and compliance under the scrutiny of consistent audits both internal and external.

Skills

Excel

Word

Adobe Acrobat

Communication

Attention to detail

Organization

Fast learner

Quality focus

Status tracking

Education

Associate degree

Bachelor's degree

Tools

Electronic bidding software

Project management software

Microsoft Excel

Microsoft Word

Adobe Acrobat

Job description

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 15 rankings in ENR. With over 70 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!

We are currently hiring a Contracts Administrator located in Monterey Park, CA. This opportunity will have you working within our education project construction sector, specifically in support of school construction projects for the Los Angeles Community College District. Our education team provides services to K-12 as well as higher education institutions nationally. You will be teaming with project, program, and client leadership to provide premier educational facilities for our nation’s youth and adults seeking to better themselves through learning.

Essential Duties & Responsibilities

• Coordinate with project management teams at the PMO and College sites to develop and prepare procurement packages for the selection of general contractors and professional services providers.
• Manage a variety of competitive bidding/selection processes for construction and/or professional services, from planning through award including direct responsibility for all administrative functions (i.e. preparing procurement documents, addenda, evaluation materials approval documentation, award documentation, contract documents).
• Manage the pre-qualification processes for professional and/or construction services firms (i.e. Architectural, Environmental, and small Construction Services). This would include the preparation of request for qualifications (RFQ) packages in conjunction with subject matter experts; leading pre-submittal instructional meetings; coordination of request for clarifications (RFC) and issuance of Addenda; Conduct responsiveness reviews of submitted statement of qualifications (SOQ); Coordination and facilitation of the evaluation process; Coordination of post award submittals; Coordination of BOT Award; and prepare awarded contracts and coordinate execution.
• Strict adherence to policies, procedures, templates, and applicable laws is a daily part of this role.
• Reporting, tracking, and quality control for assigned procurements processes.
• Responsibility for multiple concurrent procurement processes with various stakeholders.
• This is a heavily administrative role and applicants should understand this will not include supervising others performing these functions.
• This role requires a high level of attention to detail and compliance under the scrutiny of consistent audits both internal and external.

Knowledge & Skills Required

• Knowledgeable of standard construction contract terms and conditions.
• Proficient with Microsoft Excel, Word, Adobe Acrobat.
• Demonstrate a reliable, responsive, and positive work ethic with the highest degree of integrity.
• Must be detail-oriented and organized.
• Must be a fast learner and logical thinker.
• Must be focused on quality and accuracy.
• Excellent communications skills, both written and verbal.
• Ability to accurately track and report status when managing concurrently running projects.

Preferred Education And Experience

• Associates degree in a related field is required. Bachelor's degree is preferred.
• 3-6 years of prior relevant experience supporting construction contract activities is required.
• Knowledge of relevant California Higher Education and Public Contract Code requirements is preferred.
• Experience with an electronic bidding software.
• Experience with project management software.

Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group’s policy to recruit, hire, train and promote Team Members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law. All such decisions are based on (1) individual merit, qualifications, and competence as they relate to the particular position, and (2) promotion of the principle of equal employment opportunity.

All other terms and conditions of employment, such as compensation, benefits, transfers, layoff, return from layoff, training, education, and social and recreational programs, are administered without regard to the characteristics described above. To this end, Cumming Group complies with all provisions of Title VII of the Civil Rights Act of 1964 as amended, all of the rules, regulations and relevant orders of the Secretary of Labor, and all similar state and local laws.

The salary range for this full-time role is $75,000.00-$100,000.01 per year. Ranges are determined based on the position, geography, client and industry experience and level, and represent a good faith effort to provide a fair and equitable salary. This range reflects base salary only, and not the total compensation package. Cumming Group reserves the right to pay more or less than the posted range, depending on a candidate’s experience, skills, and qualifications, including client requirements.

In addition to base salary, Cumming Group offers a comprehensive benefits package including:

• Medical
• Dental Insurance
• Vision Insurance
• 401(k)
• 401(k) Matching
• Paid Time Off
• Paid Holidays
• Short and long-term disability
• Employee Assistance Program