Procurement Analyst

Research Foundation Cuny; United States; On-site; USD 55,000 - 63,000; Full time

Job summary

Research Foundation of The City University of New York (RFCUNY) seeks a procurement professional to draft solicitations (RFPs, RFQs, RFBs) and manage contracts across facilities planning and construction. You will create evaluation matrices, coordinate with agency staff and vendors, and maintain precise procurement records.

The role emphasizes MWBE/SDVOB compliance, auditable records, and timely responses to inquiries in a dynamic, public-sector environment.

Qualifications

• Bachelor's degree in business management, public administration, or related field.
• Excellent writing, interpersonal, customer service, and presentation skills.
• Advanced Microsoft Excel, Word, and Adobe Acrobat skills.
• Ability to adapt to a fast-paced work environment and changing priorities.
• Must be detail-oriented, organized, and able to multitask and meet deadlines.

Responsibilities

• Draft and manage procurement documents (RFPs, RFQs, RFBs, Task Orders).
• Create evaluation and scoring sheets and tabulate results.
• Coordinate communications with agency staff, vendors, and external parties.
• Maintain procurement records and Excel spreadsheets.
• Attend site visits and ensure MWBE/SDVOB compliance.

Skills

Written communication

Interpersonal skills

Presentation skills

Attention to detail

Multitasking

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

Adobe Acrobat

Job description

Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY)! We are thrilled that you are interested in exploring opportunities to join our team. Primary Location: OFFICE OF VC - FACILIT PLAN, CONSTRUC & MGMT Bargaining Unit: No The City University of New York (CUNY) is the nation's leading urban public university, serving more than 270,000 degree-credit students at 25 institutions in New York City. The Capital Procurement Services Unit of CUNY's Office of Facilities Planning, Construction and Management (FPCM) is responsible for the procurement, management, and administration of contracts and task orders for architectural, engineering, construction, and related services for all of CUNY's facilities across the five boroughs. Effectively managing the entire procurement process from the initial request to procure a service/supply through to contract award Drafting all solicitation documents, particularly Request for Proposals (RFPs), Request for Bids (RFB), Request for Quotes (RFQ), and Task Orders Creating evaluation/scoring sheets for RFPs and other solicitations and tabulating scoring results Coordinate and manage communications/meetings with agency staff, vendors, and other outside parties (via email, phone, or Zoom/Teams) Creating and maintaining accurate procurement records/Excel spreadsheets Regularly attending site visits with the FPCM Assistant Directors, Project Managers, and college representatives Focus on MWBE and SDVOB compliance to ensure adherence to state diversity requirements Review and process purchase requisitions and generate purchase orders Respond to audit and compliance requests and prepare reports for oversight agencies Other duties as assigned.

Qualifications:

• Baccalaureate degree from an accredited college and two years of satisfactory full-time professional experience in the areas of business management, public administration, or a related field
• Excellent writing, interpersonal, customer service, and presentation skills
• Advanced Microsoft Excel, Word, and Adobe Acrobat skills
• Ability to adapt to a fast-paced work environment and changing needs and priorities
• Must be detail-oriented and well-organized; ability to multitask, meet deadlines, and work independently
• Ability to handle multiple procurement requests concurrently and on an ongoing basis
• Ability to manage a large workload within tight time constraints

Preferred Qualifications:

• Experience working in the New York City Financial Management System (FMS), State Financial System (SFS), performing contracting, procurement, and sourcing functions
• Familiarity with Office of General Services (OGS) and General Services Administration (GSA) Contracts
• Experience registering contracts with New York City and State financial systems, as well as oversight agencies (Office of the Attorney General and Office of the State Comptroller)

CORE COMPETENCIES

• Excellent written and verbal communication
• Ability to work on multiple design and construction projects at one time
• Excellent organizational skills and the ability to multitask
• Ability to work under pressure and to meet multiple deadlines
• Ability to prioritize competing work
• Self and team motivator
• Ability to be a team player
• Ability to set project priorities and adjust implementation strategies
• Ability to work effectively with staff, associates, and internal and external constituents
• Knowledgeable of capital and operating budgets
• Alert, observant, and looking for ways to improve processes
• Out-of-the-box thinker, creative, inventive, and adaptable to situations

Pay Range

$55,000 - $63,000

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges. RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.