College Assistant

RFCUNY Research Foundation of the City University of New York; United States; On-site; USD 25,000 - 33,000; Part time

Job summary

RFCUNY Research Foundation of the City University of New York is seeking a part-time administrative support professional. Under supervision, you will perform routine clerical duties, manage records, and support grant-related transactions.

The ideal candidate has an associate degree (bachelor’s preferred) and strong skills in Excel, Word, and PowerPoint, plus excellent writing and communication abilities. Adaptability and multitasking are essential in this fast-paced environment.

Qualifications

• Associate degree required; bachelor’s preferred.
• Proficient in Microsoft Excel, Word, and PowerPoint.
• Strong writing, interpersonal, customer service, and presentation skills.

Responsibilities

• Perform routine clerical and administrative tasks related to college operations.
• Assist with grant-related transactions and reporting procedures.
• Facilitate communication among faculty, staff, RFCUNY personnel, and institutional offices.
• Provide guidance and training on compliance and financial management practices.

Skills

Microsoft Excel

Microsoft Word

PowerPoint

Written communication

Interpersonal skills

Customer service

Attention to detail

Multitasking

Adaptability

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY). The team at RFCUNY is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries. We are pleased that you are interested in exploring opportunities to join RFCUNY.

Location & Job Details

Primary Location: YORK COLLEGE
Bargaining Unit: No
This role requires an energetic, dedicated, and detail-oriented person who can manage multiple tasks. This individual is a team player with a willingness to learn and the ability to manage multiple tasks while adapting to shifting priorities.

Duties and Responsibilities

Under supervision, performs miscellaneous clerical, administrative, research, or other work related to the operation of a college or other unit where such work is required on a part-time basis or for a period of limited duration. Performs routine clerical work; may answer and attend to telephone calls; maintain records; operate office machines (such as a copier); sort and distribute mail; issue keys and identity cards, act as a messenger, and perform related tasks as required. Contribute to continuous improvement initiatives to enhance ORSP administrative processes. Facilitate communication among faculty, staff, Research Foundation personnel, and institutional offices to ensure timely processing of grant-related transactions. Provide guidance and training to faculty and staff on compliance requirements, financial management practices, and reporting procedures. Perform other related duties as assigned.

Qualifications and Core Competencies

Associate’s degree required; Bachelor’s degree preferred. Proficient in Microsoft Excel, Word, and PowerPoint. Excellent skills in writing, interpersonal, customer service, and presentation. Adaptable to a fast-paced work environment and changing needs and shifting priorities. Detail-oriented, well-organized, with the ability to multitask, meet deadlines, and work independently.

Pay Range

$21 hourly

RFCUNY Benefits RFCUNY Employee Benefits and Accruals

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law. The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges. RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.