Procurement Analyst

St. Cloud State University; Town of Florida (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

On-Site Employee Health Care Center -

Paid Vacation

Sick Leave

11 Paid Holidays for General Employees

Pension Plan

Deferred Compensation Plan

Flexible Work Schedules

Job summary

The City of St. Cloud is seeking a Procurement Analyst to support procurement operations, ensuring transparency, efficiency, and accountability in the use of public resources.

You will provide administrative and analytical support to the Procurement Manager, with a strong emphasis on contract administration and process improvement. This role offers independence, the opportunity to own assignments, participate in bid processes, prepare contracts and amendments, and contribute to effective

Qualifications

• Bachelor’s degree in business with major course work in procurement, inventory control or closely related field.
• Professional certification as CPPB or NIGP-CPP required at a minimum.
• Five years of professional experience in Procurement.
• Contract experience with public procurement practices and contract administration.
• Must possess and maintain a valid state Florida Driver’s License.

Responsibilities

• Develops and issues solicitation documents (ITB, RFP, RFQ) with high accuracy.
• Performs contract administrative duties for ongoing contracts.
• Facilitates public meetings (pre-bid/pre-proposal, site visits, bid openings).
• Evaluates bidders and makes award recommendations.
• Drafts contracts, amendments, extensions, and terminations for compliance.

Skills

Attention to detail

Procurement experience

Analytical ability

Process improvement

Education

Bachelor’s degree in business procurement or closely related field

CPPB or NIGP-CPP certification

Job description

Description

Join our team as a Procurement Analyst and play an important role in supporting the City’s procurement operations while helping ensure transparency, efficiency, and accountability in the use of public resources. We are seeking a detail-oriented, proactive professional to provide administrative and analytical support to the Procurement Manager, with a strong emphasis on contract administration. This position offers considerable independence and the opportunity to take ownership of assignments, improve processes, and contribute to the City’s commitment to excellence in public service.

Our City Values In Action

• Accountability: Demonstrate integrity, accuracy, and transparency while ensuring responsible stewardship of public resources.
• Empowerment: Take initiative, exercise sound judgment, and confidently manage assigned responsibilities with considerable independence.
• Innovation: Seek opportunities to improve processes, enhance efficiency, and bring forward creative solutions.
• Ownership: Take pride in your work, follow assignments through to completion, and deliver dependable, high-quality results.

Position Details

• Reports to: Procurement Manager
• Work Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.
• Focus: Administrative and analytical support, with an emphasis on contract administration.

Duties and Responsibilities

• Develops and issues solicitation documents with great attention to accuracy and detail. Methods of solicitation include Invitation to Bid (ITB), Request for Proposal (RFP), Request for Qualifications (RFQ) and other methods deemed in the best interest of the City of St. Cloud.
• Performs contract administrative duties for ongoing contracts.
• Facilitates public meetings, including but not limited to, pre-bid and pre-proposal conferences, site visits, bid openings and evaluation committee meetings.
• Evaluates responsiveness and responsibility of bidders and proposers and makes award recommendations to the Director.
• Drafts contracts, contract amendments, extensions and terminations to ensure compliance with contract requirements.
• Prepares City Council agenda items and resolutions.
• May participate in formal training of departments and vendors related to procurement processes, systems and contract management.
• Participates in the continuous improvement of systems, processes and procedures.
• Interprets technical, policy and regulatory information to plan and coordinate work.
• Maintains a contract register that provides historical information on the status of contracts; monitors the progress of contractors against contract requirements and deadlines; brings non-performance issues to the attention of the contractor and the Procurement Manager, makes recommendations on remedial actions.
• Performs other duties as required.

Minimum Education And Experience Requirements

Bachelor’s degree in business with major course work in procurement, inventory control or closely related field or an equivalent combination of education, training and experience.

Professional certification as Certified Professional Public Buyer (CPPB) or NIGP Certified Procurement Professional (NIGP-CPP) required at a minimum.

Five years of professional experience in Procurement.

Contract experience required, with a thorough knowledge of public procurement as it relates to the contract solicitation process, contract development and contract administration.

Must possess and maintain a valid state Florida Driver’s License with an acceptable driving history.

Knowledge/Skills/Abilities

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to communicate. The employee is frequently required to remain stationary. The employee is occasionally required to remain stationary; use hands to finger, handle, or feel; reach with hands and arms and taste or smell. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.

Mathematics

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs.

Language Ability

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Reasoning

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

An Equal Opportunity Employer

The City of St. Cloud is an equal opportunity employer that prohibits discrimination, harassment, or retaliation in all of its employment practices based on race, color, religion, sex, age, national origin, disability, veteran or family status, genetic information, or any other status or condition protected by applicable state or federal laws. The City participates in employment eligibility verifications through E-verify. Veteran’s preference is given in accordance with Florida Law.

City Of St. Cloud Benefits Package

• On-Site Employee Health Care Center - free for employees and their dependents on the health insurance plan
• Paid Vacation
• Sick Leave (Ability to roll over from year to year)
• 11 Paid Holidays for General Employees – Sworn Fire department employees can earn up to 156 holiday hours per fiscal year, and sworn Police Officers earn up to 116 holidays hours per fiscal year. (Both are prorated from the employee’s start date.)
• One (1) Floating Holiday for General Employees.
• Medical and Dental Coverage
• Pension Plan
• Awards Programs
• Deferred Compensation Plan
• Discounted Automobile Insurance
• Employee Assistance Program
• Flexible Spending Account
• Flexible Work Schedules
• Holiday Bonus – subject to City Council approval
• Take-Home vehicles policy (Police Officers)
• Life and Accidental Death (One-time annual salary paid by City)
• Long Term Disability Coverage (paid by City)
• Management Leave
• Sick Leave Bank available for all employees - for Fire Union sick leave bank information, see union contract

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