Procurement Analyst

Cityofnewyork; New York (NY); On-site; USD 80,000 - 110,000; Full time

Job summary

City of New York’s Department is seeking a Procurement Analyst in the Fiscal Division. The role focuses on processing goods and services requests, ensuring compliance with PPB Rules, State and Federal procurement policies, and Citywide directives.

The analyst will support multiple divisions, manage quotes, and assist with contract-related tasks. The position requires meticulous data entry, familiarity with procurement portals, and the ability to adapt to changing priorities in a fast-paced

Qualifications

• Analyzing incoming procurement requests to determine appropriate methods.
• Supporting agency units to meet purchasing needs efficiently and per policy.
• Coordinate with Fiscal and business units on funding and requirements.
• Use FMS, PASSPort and OCP Portals to process purchases.

Responsibilities

• Analyze procurement requests for proper method and completeness.
• Support divisions to meet purchasing needs in line with policies.
• Collaborate with Fiscal to address funding and specs.
• Process purchases through City procurement portals and contracts.
• Maintain procurement trackers and prepare reports.
• Assist with bid/Solicitation preparations and contract registrations.

Skills

Procurement knowledge

Analytical skills

Negotiation skills

Communication skills

Tools

FMS

PASSPort

City portals

Job description

THE AGENCY

The Department of City Planning (DCP) plans for the future of New York City, working to create thriving and dynamic neighborhoods with access to housing and jobs, resilient infrastructure, and a vibrant public realm. The Department engages communities to develop inclusive plans, expands housing access and economic opportunity, and plans for long-term sustainability.

DCP supports the City Planning Commission in its annual review of hundreds of land use applications. The Department also advises on citywide strategic and capital planning, analyzes data, conducts policy analysis, and creates open data and civic engagement tools. DCP is also the custodian of the official City Map, which designates streets, parks and other public places.

Department of City Planning offers staff meaningful opportunities to help shape the future of New York City and address some of its most pressing challenges. The Department values public service, collaboration, and creativity, and supports professional development. Learn more about DCP and view current job openings at www.nyc.gov/planning.

THE DIVISION

DCP's Fiscal Division strives to improve the agency's financial responsibility and operational effectiveness by providing information, analysis, and administrative and technical support to programs and divisions throughout the agency. The Fiscal team's daily operations include, but are not limited to, procurement, grant management, accounting for both payments and receivables, budgeting and financial reporting.

Within DCP's Fiscal Division, the Procurement Unit oversees the acquisition of goods and services for programs and teams across the agency, ensuring compliance with all applicable rules, laws, and mandates, including but not limited to Procurement Policy Board (PPB) Rules, State and Federal procurement policies, NYC Comptroller Directives, Mayor's Directives, Department of Citywide Administrative Services' guidelines, and the City Charter. The Procurement Unit also manages the agency's existing portfolio of contracts and DCP's Minority and Women-Owned Enterprise (M/WBE) program.

THE JOB

The Procurement team is seeking to hire a detail-oriented, highly motivated Procurement Analyst. Reporting to the Agency Chief Contracting Officer, the Procurement Analyst will be responsible for processing goods and services requests associated with various procurement methods for divisional needs while adhering to the City's PPB Rules, State and Federal Procurement requirements as applicable, and other Citywide Directives.

Under the supervision of the Agency Chief Contracting Officer, the selected candidate will be expected to assist the Procurement Division with an array of procurement functions and related tasks including but not limited to:

• Analyzing incoming procurement requests to determine appropriate procurement methods and reviewing request details for accuracy and adequacy.
• Supporting agency business units to meet purchasing needs efficiently and expeditiously, ensuring purchases are made in adherence with internal and external procurement policies and procedures.
• Working closely with Fiscal and business units to address funding needs for purchases and gathering technical requirements, respectively.
• Utilizing FMS, PASSPort and OCP Portals to process purchases under New York State Requirement Contracts, New York City Requirement Contracts, Punch-Out (DO1) Catalogs, and/or Micro-purchase orders.
• Processing encumbrance increases and decreases as needed to facilitate payment processing and PO closeouts.
• Corresponding with vendors, obtaining quotes, responding to vendor inquiries, and troubleshooting order issues that may arise.
• Processing p-card purchases in compliance with Citywide P-Card Purchasing Policies and Requirements and performing monthly p-card reconciliations and reporting tasks.
• Supporting larger contract processes, such as preparing bid and/or solicitation specifications, facilitating contract registration, etc.
• Performing data entry, maintaining agency procurement trackers and records, and preparing various reports, etc.
• Performing other ad-hoc tasks as assigned.

PREFERRED SKILLS

• Knowledge of all Procurement Policy Board Rules.
• Knowledge of City systems including FMS, PASSPort, The City Record Online, Checkbook, etc.
• Experience managing procurements from start to completion.
• Ability to adapt to a fluid work environment and changing needs and priorities.
• Strong analytical and negotiation skills.
• Strong organizational skills.
• Effective, clear and persuasive oral and written communications.