Procurement Analyst
The City of El Paso Texas
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Benefits offered by this job
Job summary
The City of El Paso Texas is seeking a professional to perform high-level procurement duties, focusing on purchasing commodities and services within a specialized procurement activity.
Responsibilities include reviewing bids and RFPs, issuing purchase orders, and developing complex solicitations. You will also administer contracts, monitor performance, and oversee staff within the purchasing division.
Qualifications
- A Bachelor's degree or higher in business or public administration or related field, and one (1) year of buyer experience preparing written specifications; or experience maintaining or implementing automated procurement systems; or preparing formal solicitations and purchasing contracts; or managing purchasing contracts.
- An Associate's degree in business or public administration or related field, and two (2) years of buyer experience, or experience maintaining or implementing automated procurement systems or preparing formal solicitations and contracts, or managing contracts or inventories.
Responsibilities
- Provide professional services in procurement management. Involves: Receive, review and revise bid and RFP documents and purchase orders to ensure compliance with applicable statutes.
- Prepare purchase orders and place orders for the purchase of goods and services.
- Develop complex technical or specialized proposals or solicitations. Write and evaluate specifications and invitations to bid in conjunction with requesting departments.
- Conduct bid openings. Research product lines, prices, product sources and other relevant purchasing information. Evaluate research findings and make decisions on procurement matters.
- Administer and monitor contracts. Ensure department receives timely delivery of goods and services. Monitor and judge contractor performance. Negotiate changes and provide remedies for unsatisfactory performance.
- Oversee and monitor assigned staff. Provide training and guidance for buying and bid staff.
Skills
Education
Job description
Education and Experience: A Bachelor's degree or higher in business or public administration or related field, and one (1) year of buyer experience preparing written specifications; or experience maintaining or implementing automated procurement systems; or preparing formal solicitations and purchasing contracts; or managing purchasing contracts; or an Associate's degree in business or public administration or related field, and two (2) years of buyer experience, or experience maintaining or implementing automated procurement systems or preparing formal solicitations and contracts, or managing contracts or inventories.
Licenses and Certificates: None.
Under direction, perform high-level procurement duties purchasing commodities and services, usually within a specialized procurement activity.
Provide professional services in the areas of procurement management. Involves: Receive, review and revise bid and RFP documents and purchase orders to ensure compliance with applicable statutes. Prepare purchase orders and place orders for the purchase of goods and services. Develop complex technical or specialized proposals or solicitations. Write and evaluate specifications and invitations to bid in conjunction with requesting departments. Conduct bid openings. Research product lines, prices, product sources and other relevant purchasing information. Evaluate research findings and make decisions on procurement matters. Perform or review complex cost estimates or analyses.
Administer and monitor technical and complex contracts. Involves: Ensure department receives timely delivery of goods and services. Monitor and judge contractor on quality and quantity of goods or services specified in contract. Act as liaison between department and contractor in case of disputes, clarifications and complaints. Negotiate changes and supplemental agreements. Recommend appropriate remedy in the event of unsatisfactory performance. Conduct pre and post administrative briefings.
Oversee and monitor assigned staff. Involves: Provide assistance and training to professional, technical and clerical staff. Plan and assign work. Oversee and monitor work in progress and finished project. Prepare or provide input to performance evaluations. Provide training, direction, guidance and support for buying and bid section staff.
Represent the department and provide technical support, information and guidance on procurement issues. Involves: Act on behalf of department head, as assigned. Respond to requests for information on procurement codes, policies and procedures. Provide interpretation of purchasing policies. Provide guidance, recommendations and advice to user departments on procurement methodologies, processes and time lines. Prepare complex comprehensive documents on procurement analysis, special reports and recommendations. Attend bid-opening meetings, City Council, citizen group meetings and other gatherings to represent the department.
For the complete job specification, click here.
The required Supplemental Questions and answers are considered an examination component and will generate a score.
Applicants are being tested on a conditional basis pending review of minimum qualifications. Applications will be reviewed for applicants that pass the Supplemental Questions exam.
Per CSC Rules & Regulations, after review of the minimum qualifications for applicants that pass the Supplemental Questions exam, a passing score, combined with applicable seniority points and veteran points, will be used to create a list of candidates.
Please note: Applicants with foreign diplomas, transcripts, and degrees must have all documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES) prior to submitting them to the Human Resources Department. Please visit www.naces.org/members for more information.
A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete.
To qualify for this position, required education, experience, knowledge and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.
Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.
The City of El Paso is a self-insured entity with a third-party administrator for Medical and Pharmacy benefits. Basic Life Insurance Coverage is available at no cost to eligible employees. Additional Life Insurance and coverage for your dependents are also available.
Employees can select optional Dental, Vision, and Short Term Disability coverage. Employees also have the option to participate in a Health Savings Account or Flexible Spending Account (healthcare and/or dependent care for daycare expenses). All of these insurance and coverage options can be configured within a month of your new employee orientation date.
An Employee Assistance Program (EAP) with access to mental health sessions, therapy, and more is available at no cost. A trained counselors are also available to help you and your dependents cope with life’s stressors so that you can live a happy productive lifestyle.
The City’s Wellness Program seeks to promote better health and wellness amongst the workforce through various programs and incentives in which employees may choose to participate in, to include wellness education, fitness tests, biometric screenings, group fitness, health coaching and so much more!
Keep Learning, Growing & Reinventing Yourself! The City of El Paso's Tuition Assistance Program encourages employee personal and professional development by sharing educational costs with those employees who have successfully completed their original probation, and in turn retain a skillful workforce. Each year, employees can obtain Tuition Assistance for Degree, Certifications, Continuing Education, and Books & Equipment.
All regular employees who are regularly scheduled to work on an average, a minimum of twenty (20) hours per week, who have held a position in the City Service for a period of six months from date of employment, shall be eligible for vacation allowance as hereinafter set forth. Part-time employees shall accrue vacation leave at a pro-rated amount of full-time entitlement based on the number of hours that they are scheduled to work. Employees covered by collective bargaining agreements shall accrue vacation as provided in the applicable agreement.
Regular employees in the City Service shall accrue vacation credit at the following rates per pay period, calculated from the date of employment of each employee:
40 hour per week employees - 3.70 hours per biweekly pay period
40 hour per week employees - 5.24 hours per biweekly pay period
40 hour per week employees - 6.16 hours per biweekly pay period
Employees shall be entitled to accrue sick leave with pay in accordance with the Rules of the Civil Service Commission.
The Amended Section 4.4 of the Ordinance shall become effective upon adoption and shall apply to occupational injuries and occupational diseases occurring on and after date of adoption. Occupational injuries and occupational diseases occurring before such date will be governed by the Ordinance in effect at the time of the date of injury or disease.
- Pregnancy shall be treated the same as any other temporary physical disability.
- An employee on pregnancy leave shall use accumulated and unused regular sick leave time and then (unless granted use of special sick leave) shall be on leave without pay, unless the employee chooses to use any accumulated and unused annual leave.
- An employee going on pregnancy leave shall give written notice to her department head with appropriate medical verification. Before returning to work from pregnancy leave, the individual will provide appropriate medical documentation releasing the employee to return to work, as is required for any individual who has been on leave for a temporary physical disability.
- First day of January (New Year's Day)
- Third Monday in January (Martin Luther King Holiday)
- Thirty-first day in March (Cesar Chavez Day)
- Last Monday in May (Memorial Day)
- June 19 (Juneteenth)
- Fourth day of July (Independence Day)
- First Monday in September (Labor Day)
- Eleventh Day in November (Veteran's Day)
- Fourth Thursday in November (Thanksgiving Day)
- The Friday following the fourth Thursday in November (Day after Thanksgiving)
- Twenty-fifth Day in December (Christmas Day)
- Employee's Birthday
In addition to the above days, the following days are also declared to be legal holidays: 1. Any day designated as a holiday by City Council. 2. When any legal holiday falls on a Saturday, the preceding Friday shall be considered a legal holiday. 3. When any legal holiday falls on a Sunday, the following business day shall be considered a legal holiday.
From the options listed, please select the level of education and experience you have:
- I have a Bachelor's degree in business or public administration or related field, and one (1) year of buyer experience preparing written specifications; or experience maintaining or implementing automated procurement systems; or preparing formal solicitations and purchasing contracts; or managing purchasing contracts.
- I have an Associate's degree in business or public administration or related field, and two (2) years of buyer experience, or experience maintaining or implementing automated procurement systems or preparing formal solicitations and contracts, or managing contracts or inventories.
- I have a Master's or higher in business or public administration or related field, and at least six (6) months of buyer experience, or experience maintaining or implementing automated procurement systems or preparing formal solicitations and contracts, or managing contracts or inventories.
- I do not have the education and/or experience listed above.
What is your level of knowledge of centralized purchasing principles, practices and methods?
- Considerable knowledge
- Good knowledge
- Some knowledge
- No knowledge
What is your level of knowledge of data gathering and research methods and techniques.
- Considerable knowledge
- Good knowledge
- Some knowledge
- No knowledge
Applicants with foreign diplomas, transcripts and degrees must have all documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES) prior to submitting them to the Human Resources Department. Have you had your diploma, transcripts, degree or other required documents translated and evaluated by an agency of NACES?
- Yes, it has been translated and certified and I can provide documentation upon a job offer.
- No, I have not had my degree translated and certified.
- N/A - my degree is from an accredited U.S. university or college.
The following will disqualify you from moving forward in the recruitment process. Failure to fully detail all work experience and job duties. Failure to fully detail all lead, supervisory and managerial experience and duties if required. Overlapping dates of work experience. Copying and pasting directly from the job specification. Responses referring to your résumé.
- I acknowledge I have read and understand the above information.
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