Procurement Administrator

301044 Fresenius Kabi USA, LLC; Melrose Park (IL); On-site; USD 37,000 - 43,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life Insurance

Disability Coverage

401(k) with company contributions

Wellness program

Job summary

Fresenius Kabi USA, LLC is seeking a Procurement Administrator to execute day-to-day procure-to-pay activities within our Shared Services model. You will convert approved requisitions to purchase orders, manage PO changes, and maintain vendor Master data in SAP SRM while supporting internal requestors on P2P tools and procedures.

The role requires onsite work at Melrose Park, IL (priority for Melrose Park area) for 4+ days per week and offers a comprehensive benefits package.

Qualifications

• Bachelor’s degree required or in related field.
• Minimum of 1 year experience in Procurement, Supply Chain, or a Shared Services environment.
• Familiarity with SAP SRM or similar procurement systems desirable.
• Experience with ServiceNow, Marval or other ticket-based help-desk tools is an advantage.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint); SharePoint/Teams a plus.

Responsibilities

• Receive approved purchase requisitions and execute transactions accurately and timely.
• Validate and release purchase orders to suppliers; manage changes in ERP.
• Maintain vendor master data and ensure data integrity.
• Track purchase orders and monitor changes in delivery date, price, and quantity.
• Coordinate with suppliers to ensure on-time delivery and assist with procurement queries.

Education

Bachelor’s degree in Business, Supply Chain Management, or related field

Tools

SAP SRM

ServiceNow

Marval

SharePoint

Teams

Job description

Job Summary

The Procurement Administrator executes day-to-day procure to pay activities within Fresenius Kabi’s Shared Services model to ensure accurate, timely, and compliant purchasing. Working in SAP, this role converts approved requisitions to purchase orders, manages PO changes and confirmations, maintains vendor master data, and supports internal requestors on P2P tools and procedures. The role partners with Materials/Planning, Accounts Payable, and suppliers to resolve routine issues (e.g., dates, price/quantity), meet cycle time and quality SLAs, and maintain documentation required for audits and Quality/Compliance standards.

• This position requires working onsite at one of our production facilities (Melrose Park, IL; Warrendale, PA; Wilson, NC; or Grand Island, NY) 4+ days per week. Priority will be given to candidates in the Melrose Park, IL area.
• This position is not eligible to offer sponsorship either now or in the future.
• Pay Range: $27.00-31.00 per hour.
• Final pay determinations will depend on various factors, including, but not limited to experience level, education, knowledge, skills, and abilities.
• Our benefits and programs are comprehensive and thoughtfully crafted to ensure our colleagues live healthy lives and have support when it matters most. Benefits offered include a 401(k) plan with company contributions, paid vacation, holiday and personal days, employee assistance program, and health benefits to include medical, prescription drug, dental and vision coverage.

Responsibilities

Receive approved purchase requisitions from corporate functions and execute transactions in a timely and accurate manner. Validate purchase orders by ensuring completeness and correctness of requisition detail to minimize service errors. Release reviewed and approved purchase orders to suppliers. Create purchase orders and operational contracts in ERP, and release reviewed and approved purchase orders to suppliers. Create and maintain accurate vendor master data in the procurement system; keep supplier information updated to ensure data integrity. Track and monitor purchase orders, ensuring efficient management of changes regarding delivery date, price, and quantity. Order confirmation maintenance in SAP for Direct and proactive communication with Material Management. Drive monitoring of delivery and coordinate/follow-up with suppliers before delivery. Verify and handle price and quantity differences. Ensure purchase orders are approved in accordance with defined rules. Maintain master data to support compliance and operational accuracy. Act as a point of contact for local requestors and suppliers regarding procurement queries. Provide guidance and training to local requestors on procurement tools and processes. Support continuous improvement initiatives by identifying process gaps and suggesting enhancements.

Job Requirements

• Bachelor’s degree, preferably in Business, Supply Chain Management, or a related field.
• Minimum of 1 year experience in Procurement, Supply Chain, or working within a Shared Services and/or customer help-desk environment.
• Familiarity with SAP SRM or similar procurement systems is desirable.
• Prior experience working with ServiceNow, Marval or other ticket-based help-desk tools is an advantage.
• Proficient in Microsoft Office applications (Excel, Word, and PowerPoint), use of SharePoint and Teams is a plus.

Additional Information

We offer an excellent salary and benefits package including medical, dental and vision coverage, as well as life insurance, disability, 401K with company contribution, and wellness program. Please note that joining our team does not create a guaranteed or permanent employment arrangement. All employment is at‑will, meaning both the employee and Fresenius Kabi have the right to end the employment relationship at any time, in accordance with applicable federal and state laws.

Fresenius Kabi is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship, immigration status, disabilities, or protected veteran status.

Fresenius Kabi is a global health care company that specializes in injectable medicines, biosimilars, and technologies for infusion, transfusion, and clinical nutrition. Our expansive portfolio of products and global network of science and manufacturing centers provide essential support for the care of critical and chronically ill patients. With more than 41,000 employees worldwide, our dedicated team is united by our shared purpose: to put lifesaving medicines and technologies in the hands of people who care for patients – and to find answers to the challenges they face. We call this purpose caring for life. Our U.S. headquarters is in Lake Zurich, Illinois and the company’s global headquarters is in Bad Homburg, Germany.