Procurement Administrator

Circle Health Group Limited; Central (LA); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

25 days holiday

Private Pension

Private Healthcare

Family discounts

Maternity/Paternity pay

Adoption pay

Life insurance

Wellbeing resources

Employee discounts

Training & development

Job summary

Circle Health Group is seeking a Procurement Administrator at Head Office in London to manage procurement administration across FM, EBME, capital equipment and infrastructure needs. The role involves RFQs, RFPs and Purchase Orders using Oracle PeopleSoft 9.2, and maintaining contract records with Atamis.

The successful candidate will coordinate with hospital teams and suppliers, possess an A Level or equivalent, and have strong Excel, SharePoint and communication skills.

Qualifications

• A Level qualification or equivalent education/experience.
• Previous experience within an administration, procurement support or similar coordination role.
• Experience maintaining databases, trackers, records or management information.
• Experience working with internal stakeholders and external suppliers.
• Intermediate knowledge of Microsoft Excel, Word, PowerPoint, Outlook and SharePoint.
• Strong numerical, analytical and data management skills.
• Excellent written and verbal communication skills.
• Strong organisational and administrative skills with excellent attention to detail.
• Ability to manage multiple priorities and deliver work accurately within agreed deadlines.

Responsibilities

• You manage procurement administration across FM, EBME, capital equipment and infrastructure requirements, including monitoring the Capital Procurement Inbox and responding to routine enquiries.
• You raise and administer RFQs, RFPs and Purchase Orders using Oracle PeopleSoft 9.2, ensuring information is complete, accurate and appropriately authorised.
• You issue Purchase Orders to suppliers and ensure relevant hospital and internal stakeholders receive appropriate information.
• You maintain the EBME Master Tracker, ensuring purchase order, supplier, delivery and associated information remains accurate and current.
• You upload contracts and supporting documentation to the Atamis Contract Management System and maintain accurate contract records.
• You act as a helpful and responsive point of contact for hospital teams, suppliers and internal stakeholders regarding procurement administration.

Skills

Procurement support

Database management

Excel

Analytical skills

Communication

Organization

Stakeholder liaison

A Level

Education

A Level or equivalent

Tools

Oracle PeopleSoft 9.2

Atamis Contract Management

SharePoint

Office 365

Job description

Procurement Administrator
Head Office - London
37.5 Hours & Permanent

Circle Health Group, Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare provider in the country.

We have an opportunity for an Procurement Administrator to join their team of staff.

This is a full time role for 37.5 hours a week. The role holder will be required tocover a flexible shift pattern.

Duties of this role include:

• - You manage procurement administration across FM, EBME, capital equipment and infrastructure requirements, including monitoring the Capital Procurement Inbox and responding to routine enquiries.
• - You raise and administer RFQs, RFPs and Purchase Orders using Oracle PeopleSoft 9.2, ensuring information is complete, accurate and appropriately authorised.
• - You issue Purchase Orders to suppliers and ensure relevant hospital and internal stakeholders receive appropriate information.
• - You maintain the EBME Master Tracker, ensuring purchase order, supplier, delivery and associated information remains accurate and current.
• - You upload contracts and supporting documentation to the Atamis Contract Management System and maintain accurate contract records.
• - You act as a helpful and responsive point of contact for hospital teams, suppliers and internal stakeholders regarding procurement administration.

Applicants should meet the following criteria:

• - A Level qualification or equivalent education/experience.
• - Previous experience within an administration, procurement support or similar coordination role.
• - Experience maintaining databases, trackers, records or management information.
• - Experience working with internal stakeholders and external suppliers.
• - Intermediate knowledge of Microsoft Excel, Word, PowerPoint, Outlook and SharePoint.
• - Strong numerical, analytical and data management skills.
• - Excellent written and verbal communication skills.
• - Strong organisational and administrative skills with excellent attention to detail.
• - Ability to manage multiple priorities and deliver work accurately within agreed deadlines.

Salary & Benefits

Circle Health Group is committed to offering competitive starting salaries and access to a wide range of employee benefits, including:

• - 25 days holiday per year + bank holidays, increasing to 30 days with service
• - Private Pension Scheme
• - Private Healthcare Scheme for treatment at our hospitals, covering pre-existing medical conditions
• - Friends & Family Hospital Discounts
• - Family Friendly policies, including enhanced Maternity, Paternity & Adoption pay
• - Non-contributory life insurance
• - Staff engagement hub with access to discounts and extensive rewards and voluntary benefits
• - Access to resources, tools and services to support your wellbeing
• - Employee recognition programmes
• - Industry leading training and development opportunities

…and much more!

Circle Health Group is committed to creating a diverse workforce offering inclusive opportunities for all our colleagues. Our definition of diversity goes beyond the established characteristics protected by the Equality Act, as we strive to attract candidates with diverse experiences, backgrounds, identities or expressions, skills, work styles…and more.

We’re passionate about creating an environment where our people can thrive, grow and develop professionally and personally. Our principles and values guide our colleagues to be selfless , compassionate , committed , collaborative , brave , agile , tenacious and creative and are at the core of our purpose and culture.

To find out more about the Circle Health Group Philosophy: https://careers.circlehealthgroup.co.uk/why-circle/our-philosophy