Procurement Administrator

Hanley Energy; Ashburn (VA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental & Vision

401(k) with Company Match

Life Insurance

Disability Insurance

Paid Holidays

PTO

Bonus eligible

Employee Assistance Program

Job summary

Hanley Energy in Ashburn, VA, is seeking a Procurement Administrator to support the US Procurement team with PO creation, record-keeping, and issue resolution. The role requires independent work and strong teamwork to ensure timely orders.

The ideal candidate has 1-2 years in procurement, SAP experience, and solid communication skills. This full-time on-site position offers comprehensive benefits and growth opportunities within the supply chain.

Qualifications

• 1-2 years of experience in procurement preferred.
• SAP experience preferred.
• Strong written and verbal communication skills.
• Ability to multitask and manage priorities.

Responsibilities

• Respond to procurement questions from local and global teams.
• Engage with vendors and manage vendor relationships.
• Evaluate requisitions, generate purchase orders, and track open orders in SAP.
• Update supplier and inventory codes in SAP as needed.
• Ensure orders meet price, shipping, and delivery requirements.
• Expedite orders to minimize operational disruption.
• Maintain procurement logs and records; assist with forms and documents.

Skills

Multitasking

Detail-oriented

Communication skills

Teamwork

Decision making

Tools

SAP

Job description

Hanley Energy is a globally recognized innovator in mission critical power and energy efficient technologies with United States headquarters based in Ashburn, Virginia with regional offices in Ohio and Oregon. We also have a global presence in Ireland, Australia, Germany, South Africa and the Nordics.

We specialize in the design, source, supply, install and commissioning of critical power and energy management solutions - from the power grid all the way to the factory process equipment and Data Center IT rack - coupled with comprehensive service and maintenance, security, consulting, and training.

Our approach is to develop partnerships with clients, ensuring excellent delivery coupled with cost-effective technology solutions. In this way, we help our clients to reduce energy costs, ensure 100% up-time and optimize their operational competitiveness. Hanley Energy is currently looking for an experienced Procurement Administrator

The Role:

Support the US Procurement team by performing general administrative duties. Working in this position involves organizing and raising purchase orders, keeping records updated, storing documents, and resolving order issues. This position requires the ability to work independently while simultaneously maintaining clear communication and presence as a team player.

Responsibilities:

Procurement Administrator, responsibilities include (but are not limited to):

• Respond to procurement related questions and inquiries from local and global team members and others; provide information and guidance
• Engage with vendors and partake in vendor management
• Evaluate purchase requisitions, generate purchase orders, and manage open purchase orders in SAP
• Assign and update vendor and inventory codes in SAP as needed
• Review orders against supplier quotes, purchase requisitions, and other communications for accuracy regarding agreed price, mode of shipping, and requested delivery time
• Follow up and expedite orders whenever necessary to assure minimal disruption in operations
• Obtain tracking and goods received information on all shipments and process accordingly
• Support field technicians’ special delivery needs promptly and prioritize properly as emergencies arise
• Maintain communication with the direct team and appropriate parties that products are delivered in a timely manner and satisfy quantity and quality
• Escalate any errors related to orders to management and appropriate parties as needed
• Assist with investigating and resolving routine problems related to procurement, delivery, contract administration, and vendor performance
• Communicate professionally with management, vendors, and associates (in the field, in US offices, and IRE offices) at all times
• Support warehouse as needed as part of the bigger picture of procurement, logistics, and warehousing
• Maintain and update procurement logs, databases, and records as required
• Perform various administrative duties as required or directed
• Assist with development and modification of procurement forms and documents
• Anticipate and identify problems, and develop a plan to implement solutions in an unbiased, logical manner
• Submit improvement ideas that contribute to the team’s success

Job Qualifications

• Ability to work cohesively with your team
• Must be able to effectively multitask
• Strong attention to detail
• Excellent written and verbal communication skills
• Possess good decision-making ability

Education and Experience:

• 1-2 years of experience in procurement preferred
• SAP experience preferred

Company Benefits:

• Medical, Dental and Vision with Company Contributions
• 401(k) Plan with Company Match
• Company Paid Life Insurance, Short Term and Long-Term Disability
• Paid Holidays
• Paid Time Off (PTO)
• This position is bonus eligible.
• Employee Assistance Program

Hanely Energy is a V-3 Certified Employer

EEO is our Policy and the Law! Applicants can learn more about the company’s status as an equal opportunity employer by viewing the federal and state posters Here.