Procurement Administrator

City of Apache Junction Economic Development; Apache Junction (AZ); On-site; USD 87,000 - 125,000; Full time

Job summary

The City of Apache Junction is seeking a Procurement Administrator to manage citywide procurement, contracts, requisitions and purchase orders, coordinating needs across departments and ensuring compliance with procurement laws.

The role requires a bachelor’s degree in a related field and several years of formal procurement experience; CPPB/CPPO/CPSM is preferred. Strong communication and analytical skills are essential for ethical procurement and budget alignment.

Qualifications

• Bachelor’s degree in Supply Chain Management, Business Administration, Public Administration, Accounting, or related field and three years of full-time experience with administering formal procurement; one year in purchasing and contract management.
• CPPB/CPPO/CPSM or C.P.M preferred.

Responsibilities

• Coordinate solicitations for goods, services, design and construction; review specifications, set schedules, maintain the city’s public purchase portal, and preserve files.
• Administer and manage solicitations/contracts to ensure compliance with procurement code and city regulations.
• Communicate with departments and vendors to coordinate procurement; review and prepare purchase orders and requisitions.
• Recommend changes to procurement policies; review procurement code applicability and develop procedures for departments.
• Oversee and maintain contract and procurement data within the financial system to support purchasing workflows.
• Review contracts to evaluate scope, price and past performance; write amendments as needed and coordinate changes.
• Conduct public pre-bid/proposal conferences and openings; respond to inquiries regarding criteria and award decisions.
• Provide guidance on formal, informal, and emergency procurements and resolve accounting issues.
• Run reports and analyze financial system data related to contract spend; monitor spend against budget.
• Maintain required insurance and city business license documentation for contracts.
• Support the city’s policies and objectives and ensure safety compliance.

Skills

Procurement

Contract management

Public procurement

Financial analysis

Communication

Independent work

Education

Bachelor's degree in related field

CPPB/CPPO/CPSM preferred

Job description

Procurement Administrator

Salary $86,525.00 - $125,313.00 Annually

Location Apache Junction, AZ

Job Type Full-Time

Job Number 202600116

Department FINANCE

Opening Date 10/22/2026

Closing Date 11/5/2026 5:00 PM Arizona

(Anticipated Hiring Range: $86,525 - $90,904/annually)

Positions assigned to this class manage the citywide public procurement of materials and services, contract management, requisitions and purchase orders, and coordinates purchasing needs of the city. Provides guidance and assistance to city departments and ensures compliance with all applicable laws, rules, and regulations related to procurement.

Essential Duties

• Coordinate solicitations for goods, services, design and construction. Review and assist in development of specifications and terms, schedules opening dates, maintain city’s public purchase portal and preserve files. Maintain and edit standard forms used for solicitations and contracts.
• Administer and manage solicitations/contracts to ensure compliance with the city's procurement code and the city accounting, regulations, policies and procedures.
• Communicate with city departments and vendors to coordinate procurement of materials and services. Review and prepare purchase orders and requisitions, provide support for city departments by the approvals of requisitions and purchase order conversions.
• Recommend changes/updates to procurement policies and procedures. Review and evaluate procurement code for applicability. Develop and provide procedures for use by city departments.
• Oversee and maintain accurate contract and procurement data within the financial system to support efficient purchasing workflows.
• Review contracts to evaluate overall scope, price and past performance of each contract prior to bid or renewal. Write amendments as needed, coordinating with departments on changes when necessary and appropriate.
• Conduct public pre-bid/proposal conferences and public solicitation openings and may serve as a chairperson and/or facilitator for evaluation meetings. Respond to inquiries concerning criteria for solicitations and contract award decisions.
• Provide guidance on formal, informal, and emergency procurements and resulting contracts. Help resolve accounting issues.
• Run reports and analyze financial system data related to assigned contract spend. Monitor contract-spend against established budget to ensure cost control.
• Maintain and track required insurance and city business license documentation required for contracts.
• Support the city’s policies, goals, and objectives and work with management and other staff to ethically achieve such goals and objectives; ensure compliance with safety procedures.

Minimum Qualifications

Education and Experience: Graduation from a college or university accredited by an agency recognized by an agency recognized by the U.S. Secretary of Education or Council for Higher Education Accreditation (CHEA) with a Bachelor’s degree in Supply Chain Management, Business Administration, Public Administration, Accounting, or a related field and three (3) years of paid full-time experience with administering and leading formal procurement, one (1) year of which must include purchasing and contract management, acquisition of equipment, supplies, OR an equivalent combination of education and experience.

Certified Public Purchasing Buyer (CPPB), Certified Public Purchasing Officer (CPPO), Certified Purchasing Manager (C.P.M), or Certified Professional in Supply Management (CPSM) is preferred.

Supplemental Information

Knowledge

• Comprehensive knowledge of the Arizona Procurement Code, commodity codes, federal antitrust laws, and federal acquisition regulations.
• Principles, practices, and terminology used in public procurement of goods, services, design and construction contracts.
• Public procurement theory, principles, and practices; contract development; contract negotiations; and contract management.

Skills

• Preparing bids, technical specifications, and contractual agreements.
• Evaluating and analyzing bid proposals and contract provisions to ensure compliance with city policy and public procurement law.
• Conducting bid/proposal openings, pre-bid conferences, pre-proposal meetings, and interviews.
• Working independently and meeting deadlines.
• Providing effective customer service to internal and external individuals and departments.

Pre-employment Requirements

Candidates who are selected for appointment may be fingerprinted, if 18 or older; successfully complete a background investigation, employment verification and may be subject to a drug/alcohol test, medical, polygraph and/or psychological evaluation. Candidates who are appointed will be required to possess a valid driver’s license to operate a vehicle in Arizona or meet the transportation needs of the position.

Physical Demands and Work Environment

Work is performed in a standard office environment with some stooping, bending, stretching, standing, frequent sitting and continuous operation of a personal computer. May require some outside work in various weather/temperatures. May be required to perform a full range of motion with moving, lifting and/or carrying items weighing up to 25 pounds.

The City of Apache Junction offers a comprehensive benefits package for full-time and some part-time positions. For more detailed information on the benefits offered, please click here for more information.

Employer City of Apache Junction

Address 300 E Superstition Blvd

Apache Junction, Arizona, 85119

Phone [phone]

Website https://www.apachejunctionaz.gov/