Procurement & Administrative Specialist (Backup Buyer)

County of Berks, PA; Reading (Berks County); On-site; USD 42,000 - 62,000; Full time

Job summary

The County of Berks, PA is seeking an Administrative Support Specialist to assist the Purchasing Department with daily office operations, document control, and contract file maintenance. As a backup Buyer, you will prepare requisitions and purchase orders, obtain quotes, and ensure compliance with procurement policies and audit requirements.

Strong organizational skills and MS Office proficiency are essential in this county role.

Qualifications

• Associate's degree in business/public administration or related field.
• Four years of advanced administrative office experience.
• Ability to learn ERP requisitions, purchase orders, receiving, and reporting.
• Strong organizational and communication skills.

Responsibilities

• Provide administrative support to ensure smooth department operations.
• Maintain organized files and logs.
• Assist with contract intake and routing for review and approval, and maintain complete contract files.
• Prepare requisitions and purchase orders; obtain quotes per policy thresholds.
• Support audit readiness and ensure complete, compliant records.

Skills

Organizational skills

Multitasking

ERP systems

MS Office

Communication

Attention to detail

Time management

Education

Associate's degree (Business Administration/Public Administration)

Tools

ERP systems

Job description

The County of Berks, PA is seeking an Administrative Support Specialist to assist the Purchasing Department with daily office operations, document control, and contract file maintenance. As a backup Buyer, you will prepare requisitions and purchase orders, obtain quotes, and ensure compliance with procurement policies and audit requirements.

Strong organizational skills and MS Office proficiency are essential in this county role.