Proctor Coordinator

Western University

Lebanon (OR)

On-site

USD 22,000 - 31,000

Part time

14 days+

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Job summary

Western University of Health Sciences in Lebanon, Oregon, invites applications for a part-time proctor assistant. The role prepares exam materials the day before exams, handles proctor questions, and secures exams for HF-CDHP review.

The position requires a minimum of an AA/AS or 60 college credits, and experience administering academic tests in educational settings. Join a mission-driven team focused on student success.

Qualifications

Experience administering academic test exams in an educational setting or similar experience.
A.A. or A.S. degree or 60 college credits completed.

Responsibilities

Prepare for exams for students who are granted test accommodations.
Oversee exam materials, Zoom login information and signage for testing rooms; ensure testing rooms are vacant prior to exam start time.
Be available to proctor exams and/or assist scheduled proctors with questions/concerns as needed.
Gather student exam materials and/or completed proctor forms and email to HF- CDHP Staff.
Ensure testing area is maintained.
Communicate with HF- CDHP staff and complete proctor forms as needed; ensure the noise level in testing area is kept to a minimum during exams.
Other duties as assigned.

Skills

Excellent communication

Follow directions

Computer operation

Education

A.A. or A.S. degree or 60 college credits

Job description

As you take your first step onto a Western University of Health Sciences campus, each path, each person, each structure comes with a transformative story. WesternU is more than the practice of medicine. We are defined by character and culture.

At WesternU, you will discover humanism at the heart of every interaction: a warm welcome, a sincere smile, a positive word, a kind deed, a thoughtful gesture. You will see students work together on case studies; a parade of pets in campus parks; student clubs offering opportunities for career growth and community involvement; and faculty, staff and students designing their future and the future of WesternU. We display a collaborative mindset in how we operate, educate, and serve others.

Although, geographically, we are two campuses - as humanists, we are one: to enhance and extend the quality of life in our communities and achieve excellence in everything we do. We attract diverse, professional faculty, staff and students that thrive in an environment of humanistic health care education. Join our team of faculty and staff and make a difference.

Position Title

Position Control Number

Position Control Number S01423

Type of Position

Type of Position Staff

Position Status

Position Status Part-time

Campus

Campus Western University Campus-Lebanon, OR

Position Location

Department

Department 4201-Harris Family Center for Disability and Health Policy

Job Summary

Responsible to prepare the exam materials the day before a scheduled exam. On the day of the exam be available to handle questions and/or concerns from Proctor(s). When exams are completed, gather exam material, secure the exams, and submit them to HF- CDHP

This position is located Lebanon, Oregon.

Knowledge, Skills and Abilities

Knowledge:

Lab equipment and safety procedures.

Ability to follow directions.

Skills:

Must has excellent communication skills.

Ability to:

Demonstrate a commitment to working in an organization that values and promotes humanism.

Able to perform the duties as instructed.

Able to operate computer and manipulate needed items to complete the assignment.

Required Qualifications

Experience:

Previous experience in administering academic test exam in an educational setting or similar experience.

Preferred Qualifications

Education:

A.A. or A.S. Degree or completion of 60 units college credits.

Key Responsibilities

Prepare for exams for students who are granted test accommodations.

Oversee exam materials, Zoom login information and signage for testing rooms; ensure testing rooms are vacant prior to exam start time.

Be available to proctor exams and /or assist scheduled proctors with questions/concerns as needed.

Gather student exam materials and/or completed proctor forms and email to HF- CDHP Staff.

Ensure testing area is maintained.

Communicate with HF- CDHP staff and complete proctor forms as needed; ensure the noise level in testing area is kept to a minimum during exams.

Other duties as assigned.

Posting Details Continued

Work Schedule

Hours may vary on Student Exam Schedules.

We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable. We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally.

Our faculty, staff, and administrators are 100% focused on student success.

Our University culture creates the context for a nurturing and supportive environment.

Faculty, staff, and students can expect to make deep, personal relationships within the University community.

As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences.

WesternU’s core value of humanism encourages all to bring their whole self in all that they do.

We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people!

Expected Pay Scale

Minimum

Minimum $19.00 Hourly

Maximum

Maximum $19.00 Hourly

Physical Demands

Do the essential functions of this job require lifting?

Do the essential functions of this job require lifting? Yes

If yes, list maximum weight and duration

The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to use hands to operate a PC in the performance of job duties and talk or hear. The employee is regularly required to sit, and reach with hands and arms, and occasionally required to stand, walk, stoop, and smell. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close, distance, and peripheral vision, depth perception and the ability to focus.

Describe Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.

Duties are normally performed in a typical classroom setting. The noise level in this setting is typically low to moderate.

Posting Information

Posting Number

S01774

Posting Date

03/26/2026

Close Date

03/26/2027

Open Until Filled Yes

Yes

Conditions of Employment - Background Check

To secure employment, successful fulfillment of a background check, including a criminal records check, may be required. Western University of Health Sciences will extend a conditional offer of employment, subject to rescission if the background check unveils disqualifying information or if it is found that the candidate deliberately withheld or misrepresented information. Non-completion of the background check to satisfaction may impact the ongoing employment of a current Western University of Health Sciences employee who received a conditional offer for the position.

Pay Transparency Act

Pay Transparency Act- Western University of Health Sciences is required to provide a reasonable estimate of the compensation range for this role. This range considers various factors in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The Expected Pay Scale is defined as the budgeted salary or hourly range that the University reasonably expects to pay for this position. Placement within the Expected Pay Scale is determined by internal equity and relevant qualifications.

Equal Opportunity Statement (EEO)

It is the policy of Western University to provide equal employment opportunity to all employees and applicants for employment as required by law without regard to age, race, color, national origin ancestry, citizenship, ethnicity, creed, religion or religious creed, sex or gender (including gender identity), marital status, sexual orientation, disability (both physical and mental) including HIV and AIDS, medical condition (cancer and genetic characteristics), pregnancy (which includes childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), age, genetic information, military and veteran status, or any other applicable protected characteristic as outlined by federal, state, or local laws.This policy applies to all employment practices within WesternU including without limitation, hiring, recruiting, promotion, termination, layoffs, leave of absence, compensation, benefits, and training. WesternU makes hiring decisions based solely on qualifications, merits, and business needs at the time.

Required Documents