Processing and Collections Management Archivist

University of Oklahoma; Norman (OK); On-site; USD 49,230 - 60,170; Full time

Benefits offered by this job

Benefits Eligible

Job summary

The University of Oklahoma's University Libraries Special Research Collections seeks an Archivist to manage processing, accessions, arrangement, housing, and description of archival materials. You will create finding aids, organize storage, and support daily circulation activities while guiding student staff.

The role requires a Bachelor's degree and 36 months of related archival experience, with a preference for a Master's in library/archives. Background checks are required.

Qualifications

• Knowledge of archival organization and preservation practices.
• Familiarity with metadata schemas (DACS, EAD).
• Ability to manage workflows to complete projects.
• Ability to work with colleagues with tact and credibility.

Responsibilities

• Process and describe archival collections per professional standards.
• Create and edit finding aids in ArchivesSpace.
• Organize collections in Library Service Center and manage shelf data.
• Assist with stacks management and relocation for storage efficiency.
• Train and supervise student assistants and temporary staff.

Skills

Archival processes

Metadata standards (DACS/EAD)

Project management

Team collaboration

Education

Bachelor's degree

Master’s in library/archives (preferred)

Job description

Pay Range: Targeted salary: $54,700 annually, based on experience

Benefits Eligible: Yes

Work Schedule: Monday – Friday, 8:00 a.m. to 5:00 p.m.

Travel: Not required

Position Introduction:

The Processing and Collections Management Archivist is responsible for processing and managing archival collections held by University Libraries Special Research Collections. This work includes accessioning, arranging, housing, and describing archival collections in accordance with professional standards to support increased collection accessibility and discoverability. Working under the direction of the Coordinator and Senior Archivist, Special Collections Processing Unit, the Archivist creates and edits finding aids in the Library's Archives Space instance. The archivist organizes archival collections stored at the Library Service Center and records collections storage information in the Library Service Center's shelf management software system. The position also pulls and shelves archival boxes at the Library Service Center in a timely manner for daily campus circulation requests. The archivist performs stacks management activities and relocates collections to maximize efficient storage and manages intake of archival supplies. The archivist creates custom archival enclosures and participates in special projects as assigned and trains and guides the work of student assistants and temporary staff as directed.

The successful candidate will be required to have the following skills:

• Working knowledge of processes and best practices for the organization and preservation of archival records in multiple formats.
• Working knowledge of metadata schema used in the description of archival materials (DACS, EAD, other).
• Demonstrated ability to manage processes and workflows resulting in project completion.
• Ability to work with colleagues to fulfill multiple needs and expectations with tact and credibility.

Required Education and Experience:

• Bachelor's degree.
• 36 months of related experience in archival arrangement and/or records management.

Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree for a total of 84 months of related experience.

Required Certifications and Licenses:

• Valid Driver's License.

Department Preferences:

• Master's degree in library and information science with an emphasis on archives management.

Hiring Contingent Upon a Background Check: Yes