Process Auditor

State of Oklahoma; Oklahoma; On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement plans

Sick leave

Job summary

State of Oklahoma is seeking a Process Auditor to join the Comptroller Team. The role conducts entry- to mid-level accounting work, performs operational reviews and process audits to ensure compliance with laws and financial standards.

Responsibilities include reviewing vouchers and invoices, preparing standardized reports, and reconciling financial data. Core duties involve maintaining records in PeopleSoft and Laserfiche, providing guidance to customers, and coordinating with the Legal and

Qualifications

• Bachelor’s degree in accounting, business, public or governmental administration, or related field.
• Governmental accounting experience preferred and CPO certification encouraged.

Responsibilities

• Analyze data for internal audits and improve internal controls for financial compliance.
• Review division purchase orders, change orders, vouchers, invoices for funding and costs.
• Maintain financial data in electronic case management systems and respond to inquiries.
• Provide customer service and guidance to internal/external customers; report monthly/quarterly financials.
• Reconcile expenditures, revenue, and assets; ensure accuracy per state statutes.

Skills

GAAP knowledge

Auditing theories

Public/governmental administration

Financial statements and reports

Analytical skills

Accounting systems

Education

Bachelor’s degree in accounting or related field

Tools

PeopleSoft Financial system

Laserfiche

ePro entry

Job description

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Job Posting Title

Process Auditor

Agency

185 CORPORATION COMMISSION

Supervisory Organization

Corporation Commission

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Full/Part-Time

Full time

Job Type

Regular

Compensation

Annual Salary: $70,000

Job Description

Basic Purpose

Process Auditors work within the Comptroller Team under the supervision of the division Comptroller. Process Auditors are tasked with performing entry-to-mid-level accounting work within the agency. This position involves conducting operational reviews and process audits to determine compliance with laws and regulations, procedures, and financial accountability standards. This includes scheduling, planning, and conducting required reviews of compliance records or other business documents and evaluating business processes and controls to identify areas needing improvement. This position provides input on the establishment of more effective procedures while working at Laserfiche and ePro entry, and overall financial compliance. This position in coordination with the division's Comptroller has the responsibility for preparing audit reports with supporting documentation. Responsibilities include maintaining, analyzing, and reporting financial information and applying generally accepted accounting principles. Tasks include maintenance of financial and procurement information; reviewing and processing routine vouchers, invoices, and claims for payment; preparation of standardized accounting reports and financial statements; and reconciliation of accounting transactions. Certain tasks have measurables the Process Auditor is required to meet or exceed.

Typical Functions

• Analyzes data for internal audits; works with staff to improve the adequacy and effectiveness of the agency’s systems of internal operating controls for the purpose of ensuring financial compliance with prescribed auditing standards.
• Reviews, analyzes, and approves division purchase order and change order requests to determine funding requirements; provides oversight of costs for associated work performed; encumbers funds and notifies claimants of purchase order and funding approval; reviews and processes division vouchers, invoices, and other financial documents for payment; performs final review and approval of division claims for accuracy and validity of costs in accordance with applicable statutes, rules, and procedures; reconciles various financial reports and other data concerning the division’s fiscal operations.
• Maintains statistical data and other information concerning financial requirements in the division's electronic case management system for reference and retrieval of case-related information and eligibility status; performs general day-to-day administrative updates; retrieval of information requested via public inquiries; works directly with Legal Department and Technical Department personnel to address ongoing cases and re-submittals.
• Provides customer service, assistance, and guidance to the division’s internal and external customers. Audits, records, and analyzes expenditures, claims, and payments within the agencyPeopleSoft Financial system. Prepares and submits monthly, quarterly, fiscal, and statisticalinformation to the division Comptroller for reporting purposes.
• Conducts initial screening analysis of division expenditures, revenue, and assets of the division todetermine the completeness and accuracy of each transaction in accordance with applicablestate statutes and regulations. Encumbers procured funds and maintains reports for expenses.
• Records monthly expenditures for budget purposes. Responsible for a complete expenditure andrevenue reconciliation. Reconciles merchant report revenue to division reports. Reconciles Laserfiche purchase requests to PeopleSoft expenditure reports.
• Contingent on the role within the Comptroller Team, required to resolve IMS receipts or createIMS invoices. Reconciles monthly Finance payroll reports to the PeopleSoft monthly payroll entryand reports discrepancies to the Comptroller. Initiates and processes monthly travel expensesfor division personnel serving as the primary contact. (Role will vary contingent on staff size of division Comptroller Team).
• Responsible for division payment processing, balancing daily receipt/deposit logs; reviews,processes and maintains division Laserfiche purchases, travel, P-Card, and reimbursementrequests; provides oversight of vehicle maintenance, inspections, and inspection-related costs.
• Other duties and tasks assigned by immediate supervisor or upper management.

Knowledge, Skills, And Abilities

Knowledge of generally accepted accounting principles and practices; of auditing theories and techniques; of public and business administration; of financial statements, ledgers, journals, and reports; of analytical principles, and of computer technology related to accounting systems. Skills in applying basic accounting concepts and transactions; in reviewing and analyzing financial information; and in maintaining routine accounting data in appropriate ledgers and journals. Ability to communicate and coordinate effectively with others, both orally and in writing; to establish effective working relationships with other staff; and to perform multiple tasks simultaneously.

Education And Experience

A bachelor’s degree from an accredited college or university in accounting, business, public or governmental administration, or a closely related field. Preference is given to applicants with governmental accounting experience and CPO (Certified Procurement Officer) certification.

Additional Job Description

Core work hours for the Oklahoma Corporation Commission are Monday through Friday, 8am - 4:30pm. This schedule may require flexibility based on the needs of the agency. This position is not remote work eligible.

Benefits

• 15 days accrued annually during the first 1-5 years of service.
• 18 days accrued annually for 5-10 years of service.
• 20 days accrued annually for 10-20 years of service.
• 25 days accrued annually for over 20 years of service.
• Sick leave: Accrued at 15 days per year.
• A comprehensive health insurance package - medical, dental, vision, life insurance, dependent life insurance, and flexible medical spending account.
• A generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.
• Retirement plans: Defined Contribution Plan or Deferred Compensation Plan.

Conditions of Employment

• Contingent on a favorable background check
• FLSA Exempt status

Disclaimer

This job description is intended as a summary of the primary responsibilities of and qualifications for this position. The job description is not intended as inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required either now or in the future. All employees appointed to state service, whether initial hiring, transferring from one state agency to another state agency, or returning to state service following a break in service will be required to complete a twelve-month trial period in accordance with Civil Service and Human Capital Modernization Rule 260:130-19-30.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.