Procedure Scheduler/Full Time/Evening

Penn Medicine; Lancaster (Lancaster County); On-site; USD 40,000 - 60,000; Full time

Job summary

Penn Medicine in Lancaster, PA is seeking a Procedure Scheduler to manage surgical and specialty procedure scheduling. You will coordinate with physicians, assistants, and staff to ensure smooth scheduling and necessary pre-authorisations.

Responsibilities include scheduling, obtaining approvals, preparing orders, confirmations, and coordinating pre- and post-procedure activities. Strong communication and multi-tasking abilities are essential.

Qualifications

• High School diploma or equivalent required.
• Three or more years experience in medical office setting.
• Strong computer skills including Excel and Word.
• Strong communication skills.
• Proven ability to multi-task and prioritize.
• Three or more years’ experience in a surgical office or as a surgical scheduler.
• Prior pre-authorization experience.
• Bi-lingual Spanish is a plus.
• Insurance pre-certification experience.
• Knowledge of CPT codes and ICD codes and their use.

Responsibilities

• Schedules patient procedures in accordance with the operating physician’s, surgical assistants, and/or other specialists’ schedules.
• Obtains necessary pre-authorisations for all procedures.
• Assists in the preparation of procedure orders.
• Ensures that all patient consents are available in the chart prior to the day of the procedure.
• Reviews pre procedure checklist to verify all required tests are completed prior to the procedure.
• Maintains knowledge of the various procedures performed and associated medical coding to schedule with equipment and supplies.
• Coordinates all procedure-related appointments for the patient (pre-op teaching, post-op, tests, etc.).
• Assists with pre-procedure instructions (arrival time, food/drink).
• Communicates changes or cancellations in scheduled procedures to patients and providers; reschedules as needed.
• Assists with coordination of physicians’ procedures, office, and meeting schedules as needed.
• Other duties as assigned.

Skills

Strong computer skills

Strong communication skills

Bi-lingual Spanish

Multi-tasking and prioritization

Education

High School diploma or equivalent

Job description

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical centre means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

HOURS: 40 hours/week 2nd shift is 3pm-11pm
LOCATION: Lancaster, PA

Summary:

• Position Summary: The Procedure Scheduler schedules patients for surgery or specialty procedures, maintains an understanding of the procedures being performed, and schedules each procedure in accordance with the operating and or managing physician's schedule.


• Qualified individuals must have the ability with or without reasonable accommodation to perform the following duties:


• Schedules patient procedures in accordance with the operating physician's, surgical assistants, and or other specialists' schedules.


• Obtains necessary pre-authorisations for all procedures.


• Assists in the preparation of procedure orders.


• Ensures that all patient consents are available in the chart prior to the day of the procedure.


• Reviews pre procedure checklist to verify all required tests are completed prior to the procedure.


• Maintains knowledge of the various procedures performed and associated medical coding in order to accurately schedule procedure with associated equipment and supply needs.


• Coordinates all procedure-related appointments for the patient i.e. pre-op teaching classes, post-op appointments, pre-op testing, and any additional follow up.


• Assists in providing patients with pre-procedure instructions i.e. time to arrive, food and drink intake instructions, etc .


• Communicates any changes or cancellations in scheduled procedure times to patients and affected providers facilities. Responsible for rescheduling procedures as necessary.


• Assists with the coordination of physicians' procedure, the office, and meeting schedules as needed.


• The following duties are considered secondary to the primary duties listed above:


• Other duties as assigned.

Responsibilities:

Minimum Required Qualifications:

• High School diploma or equivalent required.


• Three 3 or more years experience working in the medical field medical office setting.


• Strong computer skills including Excel and Word .


• Strong communication skills.


• Proven ability to multi-task and prioritize.Preferred Qualifications:


• Three 3 or more prior years’ experience working in a surgical office or as a surgical scheduler.


• Prior pre-authorization experience.


• Bi-lingual Spanish .


• Insurance pre-certification experience.


• Knowledge of CPT codes and ICD codes and their use.

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.