Probate Judicial Clerk

Aiken County Government; Aiken (ID); On-site; USD 40,000 - 56,000; Full time

Job summary

Aiken County Government is seeking a Probate Judicial Clerk to support the Probate Estate Division. The role involves reviewing files for hearing readiness and providing administrative support to judges.

Responsibilities include scheduling hearings, coordinating with attorneys, and transcribing court proceedings. The position requires paralegal education, at least two years in the legal system, and a transcription certification.

Qualifications

• Paralegal education required; minimum 2 years in legal system; knowledge of SC probate law; transcription certification.

Responsibilities

• Document Review - review files for completeness and accuracy prior to hearings in probate, involuntary commitments, guardianships and conservatorships.
• Administrative Duties - schedule hearing dates, send notices, communicate with attorneys, and coordinate with other counties and the Probate Judge.
• Court Reporter - transcribe all court hearings with accuracy and knowledge of legal terminology.
• Customer Service - assist staff, receive the public, and open new case files while interviewing relevant parties.

Skills

Transcription

Probate law

Legal terminology

Education

Paralegal education

Job description

Posting number: 202300237-09092026

Department: Probate

Division: Probate Estate Division

Job classification: Probate Judical Clerk

Posting type: Open

Categories: Court Administration

Summary

JOB SUMMARY: This position reviews all files for hearing and provides administrative support to all judges as needed.

Examples of duties

JOB DUTIES AND RESPONSIBILITIES:

• 1. Document Review - The incumbent reviews all files for completeness and accuracy prior to all hearings. This requires understanding which forms are needed for each step of the process for probate, involuntary commitments, guardianships and conservatorship matters. The incumbent will coordinate with the appropriate clerical staff members to ensure the completeness and accuracy of the files.
• 2. Administrative Duties - This position schedules hearing dates with attorneys and clients and sends notices to al interested parties. Any changes in schedule will be handled by the incumbent. This involves staying in contact with attorneys on case status and also giving guidance to them on Court policy and procedure. When cases are transferred to this Court from other counties the incumbent will coordinate with those offices as well as the Probate Judge to ensure a smooth transition.
• 3. Court Reporter - This position is responsible for transcribing all court hearings. It is necessary to understand legal terminology as well as courtroom procedure in order to be accurate.
• 4. Customer Service - From time to time, the incumbent will assist all office staff in receiving the public and opening up new case files after conducting the appropriate interview. This includes matter of probate as well as involuntary commitment, guardianship and conservatorship.

This position works with limited supervision because the incumbent is expected to have the experience required to determine when case files are complete and accurate. Issues as a result of conflict will be resolved by the Judge unless the incumbent is able to have an attorney intervene. The challenge for this position is the movement from one area to another on a routine basis - Administrative two days/week, Records Management two days/week and Estates 1 day per week in addition to supporting Guardian/Conservatorship as needed.

PHYSICAL REQUIREMENT OF THE JOB

This job has specific physical requirements such as lifting, driving, ability to travel, etc.

Disclaimer

This job description is intended to describe the general nature and level of work expected of this job. It is not designed to describe all duties, responsibilities and skills that my be required of employees assigned to this job.

Qualifications

REQUIRED EDUCATIONAL BACKGROUND AND JOB RELATED EXPERIENCE: Minimum Level of Job-Related Education: Paralegal education. Minimum Amount of Job-Related Experience: At least 2 years of experience in legal system. Minimum Level of any Required Qualifications: Licenses, Certificates, Registrations or any Relevant Knowledge, Job Skill or Equivalent Experience, knowledge of SC probate law, transcription certification.