Pro Bono Assistant – Intake & Compliance

Latham & Watkins LLP; New York; Hybrid; USD 55,000 - 70,000; Full time

Benefits offered by this job

Healthcare coverage

401k plan

Paid holidays & PTO

Well-being programs

Professional development

Employee discounts

Job summary

Latham & Watkins LLP is seeking a Pro Bono Assistant – Intake & Compliance to join the Global Citizenship & Community Engagement team. The role supports pro bono onboarding, intake policies, and approvals, located in NY, Boston, or DC with a hybrid schedule.

Responsibilities include maintaining Intapp Open records, assisting with KYC processes, and providing admin support for events and trainings. Bachelor’s degree and professional services experience required.

Qualifications

• Bachelor’s degree or equivalent required.
• Administrative experience in a professional services environment.
• Demonstrated proficiency with MS Office and data management.

Responsibilities

• Accurately recording pro bono matter information in Intapp Open and ensuring timely approvals.
• Update Intapp records and substitute attorneys after departures; support engagement and closure letters.
• Compile data/stats on matter intake and compliance for leadership; assist with research on new matters.

Skills

MS Office

PowerPoint

Excel

SharePoint

Copilot

Intapp Open

Intapp Terms

Elite 3E

Graphic design

Education

Bachelor's degree or equivalent

Tools

Intapp Open

Intapp Terms

Elite 3E

Job description

About Latham & Watkins

Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

About the Role

The Pro Bono Assistant – Intake & Compliance is an integral part of Latham’s Global Citizenship & Community Engagement team. This role will be responsible for supporting the firm’s pro bono program, while serving as a key administrative resource on the firm’s pro bono intake policies and procedures to facilitate pro bono matter onboarding and approval. This role will be located in either our New York, Boston, or Washington D.C. office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Responsibilities & Qualifications

Other key responsibilities include:

• Accurately recording pro bono matter information in Intapp Open and following up with a variety of stakeholders to ensure pro bono matters are approved promptly and consistently with firm policies
• Liaising with the firm’s billing and new business intake staff to update or correct Intapp records and substitute attorneys after departures, supporting the collection of engagement and closure letters, and developing and implementing systems to improve pro bono matter management; where needed, supporting the firm’s Know Your Customer (KYC) collection processes for client onboarding
• Supporting the Pro Bono Leadership Team by compiling data and statistics around matter intake and compliance, and conducting research into new matters and potential pro bono projects when requested by the Pro Bono Leadership Team
• Identifying, tracking, and elevating significant pro bono matters to support the firm’s Pro Bono Leadership Team, internal and external communications, and Global Citizenship initiatives
• Providing administrative support to certain pro bono events, trainings, and clinics, including tracking RSVPs and arranging conference rooms and catering and sending calendar invitations and announcements
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

We’d love to hear from you if you:

• Demonstrate knowledge and proficiency in MS Office, including excellent PowerPoint, Excel, SharePoint and Copilot skills
• Exhibit knowledge and proficiency in Intapp Open, Intapp Terms and Elite 3E
• Possess visual design, graphic, or web design skills, a plus

And have:

• A bachelor’s degree or equivalent
• Administrative experience in a professional services environment

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. An employer that violates this law may be subject to fines and/or a private right of action for $500 in statutory damages “for each such violation,” among other things.

Pay Range

USD $55,000.00 - USD $70,000.00 /Yr.