PRN Receptionist

Blue Heron Health and Rehabilitation Center; Wesley Chapel (FL); On-site; USD 19,000 - 28,000; Full time

Job summary

Blue Heron Senior Living is seeking a PRN Receptionist to be the primary access point for visitors and residents. The role includes answering phones, greeting guests, handling messages, and performing clerical tasks to support daily operations.

Responsibilities extend to mail processing, basic accounts payable assistance, and maintaining the front office. The position requires a high school diploma or GED and familiarity with Word/Excel and standard office equipment.

Qualifications

• A high school diploma or GED.
• Thorough understanding of receptionist practices.
• Knowledge of basic office software (Word, Excel) and common office equipment such as faxes and copiers.

Responsibilities

• Greet and assist visitors and residents and provide information.
• Answer calls, take and deliver messages.
• Sort and process incoming/outgoing mail.
• Operate office equipment and phone systems.
• Disburse petty cash and receipts for payments.
• Assist with typing, filing and general clerical tasks.
• Maintain front office and ensure supplies.
• Monitor deliveries and report concerns.
• Maintain confidentiality of resident information.

Skills

Best receptionist practices

Education

High school diploma or GED

Tools

Personal computers

Email

Word

Excel

Faxes

Copiers

Job description

Overview

PRN Receptionist

Come join us at Blue Heron Senior Living to make a difference!

If you are looking for a career that can make a difference, then Blue Heron Senior Livingis the place for you. Our work family is made up of a variety of talented and committed team members who are dedicated to making a difference in the lives they serve. Each employee contributes their unique skills and abilities with the key goal of enabling our residents to reach and maintain their highest functional abilities. Every job matters at Blue Heron Senior Living. We believe in what we do and know our hands make a difference.

Responsibilities

The primary responsibility of the receptionist is to act as the facility's receptionist and be the primary access point for visitors, guests, etc. Duties span from answering phones, to providing clerical assistance, managing office equipment/supplies and assisting with the accounts payable processing.

• Greeting and assisting visitors, residents, family members, sales representatives, etc. and giving directions/information.
• Answering phone calls, taking messages and deliver messages.
• Sorting incoming mail and process outgoing mail.
• Operating business office machines and telephone/paging system.
• Disbursing resident fund petty cash.
• Receiving/providing receipts for payments made to the facility.
• Assisting with administrative duties such as typing reports/correspondence, filing, posting accounts, etc.
• Maintaining front office/lobby area.
• Ensuring deliveries are picked up promptly.
• Assisting in listening and reporting resident/family complaints.
• Providing the purchase of employee/guest meal tickets.
• Taking inventory, order and disperse office/central nursing supplies.
• Assisting with the accounts payable process.
• Maintaining the confidentiality of all residents and their care.

Qualifications

Receptionist Qualifications

• A high school diploma or GED.
• Have a thorough understanding of the principles of best receptionist practices.
• Knowledge on the use of personal computers, e-mail accounts, software programs such as Word and Excel and minor office machines such as faxes and copiers.

Desired qualifications:

• At least six (6) months in a clerical position or successfully completed secretarial science program from an accredited school/college.