Private Event Manager

Blake Farms; Michigan; On-site; USD 55,000 - 75,000; Full time

Job summary

Blake Farms is seeking a Manager, Private Events to plan and manage weddings, private events, corporate events, and sports banquets on the property. You will coordinate logistics, budgets, coordination with hosts, and ensure outstanding guest experiences across large events and festivals as needed.

The role requires teamwork, strong communication, organizational skills, and the ability to adapt in a fast-paced environment while maintaining Blake’s standards.

Qualifications

• Bachelor’s degree in business administration or related discipline.
• Experience in Event Coordinating/Planning or related position.
• Experience working with multiple departmental teams.
• Excellent communication; verbal, written and interpersonal.
• Strong Organizational & Planning Skills.

Responsibilities

• Organize facilities and manage all events details such as decor, catering, entertainment, transportation, location, etc
• Work with Kitchen Manager to accommodate all dining needs
• Schedule and coordinate staffing per the event needs
• Troubleshoot issues on event day and resolve promptly
• Collaborate with marketing to promote and publicize events
• Conduct pre- and post–event evaluations and report outcomes
• Provide feedback and reports to stakeholders
• Propose ideas to improve services and event quality
• Research market, identify event opportunities and generate interest
• Propose new event concepts
• Establish relationships with customers and vendors
• Plan event details including floor plans, dining, and flow
• Create accurate quotes and proposals for prospect events/clients
• Communicate with customers to identify needs and ensure satisfaction

Skills

Event planning

Communication

Organizational skills

Team leadership

Budget management

Vendor relations

Customer service

Microsoft Office

Education

Bachelor’s degree in business administration

Tools

Microsoft Office

Job description

Description

The Manager, Private Events is responsible for planning and managing private events of varying sizes and purposes including weddings, private events, corporate events and sports banquets. The Manager, Private Events will be responsible for communicating with all customers/hosts, coordinating all logistics, accommodating special requests, maintaining budgets and ensuring all events are carried out to the highest level of customer satisfaction. The Manager, Private Events will also support the Experience Team with all large property-wide events and festivals as needed.

The ideal candidate for this position will:

• Have a service-oriented can-do attitude
• Strong written and verbal communication skills
• Strong organizational skills with attention to detail
• Thrive in a fast-paced environment and handle pressure while managing multiple tasks
• Have proven people and task management skills
• Maintain Blake’s core values and mission statement through elevated guest experience.
• Uphold company policies per the Standard Operating Procedures, Employee Policy Manual and Code of Conduct
  

Responsibilities and Duties:

• Organize facilities and manage all events details such as decor, catering, entertainment, transportation, location, etc
• Work with Kitchen Manager to accommodate all dining needs
• Work to schedule and coordinate staffing per the needs of the event
• Proactively handle any arising issues and troubleshoot any emerging problems on the event day
• Collaborate with marketing to promote and publicize events
• Conduct pre- and post – event evaluations and report on outcomes
• Provide feedback and periodic reports to stakeholders
• Propose ideas to improve provided services and event quality
• Research market, identify event opportunities and generate interest
• Propose new event concepts
• Establish and maintain relationships with all customers and vendors
• Plan event details and aspects, including floor plans, dining, and overall flow
• Create accurate quotes and proposals for prospect events/clients
• Communicate with customers/clients to identify their needs and to ensure customer satisfaction

Requirements

Education, Skills & Knowledge:

• Preferred bachelor’s degree in business studies, business administration, or a related discipline
• Experience in Event Coordinating/Planning or related position
• Experience working with multiple departmental teams
• Excellent communication; verbal, written and interpersonal
• Strong Organizational & Planning Skills,
• Great Teamwork and Problem-Solving Skills
• Proficient technical knowledge with the ability to use multiple platforms including Microsoft
• Must be legally allowed to work in the USA
• Ability to work nights, weekends, and holiday periods to meet business needs

Working Conditions:

• The work for this position will be in a climate controlled, smoke-free environment but the employee is occasionally exposed to outside weather conditions.
• The noise level in the work environment is usually moderate, can raise to loud based on event.
• Work will be performed for up to eight hours per day. Weekend and holiday work will be required from time to time.
• While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

Disclaimer:

This job description in no way states or implies that these are the only duties to be performed. You will be expected to follow any other job-related instructions and to perform other job-related duties as requested by your supervisors.

The Blake’s family of companies is an Equal Opportunity Employer.