Prison Education Program Admin Specialist

Sinclair Community College; Dayton (OH); On-site; USD 36,000 - 44,000; Full time

Job summary

The Administrative Assistant II for the Prison Education Program at Sinclair Community College provides essential clerical support to the Directors of Internal and External Programs and to faculty within the program. The role ensures smooth daily operations, professional communications, and reliable management of instructional resources.

Responsibilities include coordinating schedules, handling records, assisting with curriculum planning, managing materials, and supporting program events and

Qualifications

• Associate degree required; bachelor’s degree preferred.
• Minimum of three years of professional office experience.
• Experience in correctional, higher education, or related settings preferred.
• Strong written and oral communication; ability to work with diverse constituents.

Responsibilities

• Provide administrative support to the Prison Education Program department.
• Monitor shared email, schedule meetings, and coordinate calendar activities.
• Assist with course scheduling, semester prep, and instructor communications.
• Manage instructional materials, textbooks, and office supplies.
• Maintain departmental records and ensure confidentiality and retention compliance.
• Support student and faculty processes, including assessments and communications.
• Assist with technology and equipment inventory and distribution.
• Coordinate graduation materials and collaborations with correctional facilities and Sinclair staff.
• Provide on-site operational support at correctional facilities as assigned.
• Contribute to special projects and events in support of program goals.

Skills

Professional communication

Multitasking

Attention to detail

Diversity of constituents

Education

Associate degree

Bachelor’s degree preferred

Tools

Microsoft Office

College databases

Job description

The Administrative Assistant II for the Prison Education Program at Sinclair Community College provides essential clerical support to the Directors of Internal and External Programs and to faculty within the program. The role ensures smooth daily operations, professional communications, and reliable management of instructional resources.

Responsibilities include coordinating schedules, handling records, assisting with curriculum planning, managing materials, and supporting program events and