Prior Authorization Specialist

Aleracare; Sandy (UT); On-site; USD 33,062 - 38,572; Full time

Job summary

Pure Infusion Suites is seeking a detail-oriented Prior Authorization Specialist to manage a caseload of active authorizations and ensure timely treatment. You will navigate medical benefits, step therapy, and payer policies with strong organization and communication.

Collaboration with providers, PACs, and sales teams is essential to maintain patient satisfaction. The role requires a solid MA background, experience with prior authorization systems, and proficiency in Salesforce and EMR

Qualifications

• Must be a licensed or certified Medical Assistant with relevant experience.
• Experience interpreting medical benefits and payer policies including LCDs is required.
• Proficiency with Salesforce, WeInfuse and AMD is essential.

Responsibilities

• Process prior authorizations accurately, reviewing step therapy and payer requirements.
• Manage appeals/denials and escalate when needed, following payer protocols.
• Review policies and obtain documentation when cases misalign with policy.
• Verify benefits and in-network/out-of-network status across payers and states.
• Communicate clearly with providers, patients, and internal teams; document all updates in Salesforce.

Skills

Medical Assistant

Prior Authorization

Biologic therapy

Insurance policies

Communication skills

Education

High School diploma

MA Certification

Tools

Salesforce

WeInfuse

AMD

EMR systems

Job description

Pure Infusion Suites is a fast-growing healthcare start-up, recognized as the fastest-growing company in Utah as of October 2024. Our success comes from our remarkable team, shared values, and a supportive culture that shows in every interaction, whether with patients in our clinics or with insurance companies and vendors at our corporate headquarters. If you are detail-oriented, self-directed, and passionate about ensuring claims are processed quickly and accurately, this could be the perfect role for you.

OUR CORE VALUES

• People-obsessed
• Passionate
• Builder
• Grateful

Position Summary:

The Prior Authorization Specialist is a vital team member responsible for efficiently managing the prior authorization process to ensure seamless patient care and timely treatment. This position requires a solid understanding of medical benefits, step therapy, and authorization policies, along with exceptional organizational, communication, and problem-solving skills. The role involves consistent collaboration with providers, clinical teams, local PACs, and sales representatives, requiring outstanding professionalism and multitasking abilities.

The Specialist will manage a caseload of at least 30 active authorizations and must skillfully navigate systems such as Salesforce, WeInfuse, and AMD to track and update case progress, send communications, and meet critical deadlines. This role is key to maintaining operational efficiency and directly contributes to Pure’s standard of excellence and patient satisfaction.

Key Responsibilities

• Processes prior authorizations accurately and efficiently, including reviewing step therapy, minimum authorization requirements, and payer-preferred medications.
• Manages appeals and denials, escalating cases when necessary, and follows appropriate payer protocols.
• Analyzes insurance policies for each case and communicates with internal teams or providers to obtain needed documentation when the case does not align with policy.
• Verifies insurance benefits and determines in-network (INN) or out-of-network (OON) status across various payers and states under Intake standards.
• Evaluates medical and pharmacy benefits to determine patient eligibility for treatment.
• Maintains clear, professional communication with providers, patients, internal teams, and stakeholders.
• Accurately documents all case-related conversations and updates within Salesforce within required timeframes.
• Prioritizes personal tasks and authorizations to ensure timely completion and follow-up.
• Collaborates with internal team members (e.g., PACs, clinical staff, sales) to gather or clarify case information.
• Investigates and resolves complex cases using strong critical thinking and problem-solving skills.
• Organizes and manages authorization workload efficiently to meet performance goals.
• Follow and produce by Intake standards for accuracy and completion standards.

Required Knowledge and Skills

• Minimum 2-3 years of experience as a Medical Assistant (MA), with direct prior authorization and biologic therapy experience.
• Proven ability to interpret clinical documentation and understand commercial and Medicare Advantage policies, including Local Coverage Determinations (LCDs).
• Strong experience working with systems like Salesforce, WeInfuse, and AMD.
• Background in a specialty field such as Rheumatology, Gastroenterology, Dermatology, Neurology, or Immunology preferred.
• Excellent communication and customer service skills with both clinical teams and patients.
• Highly organized and capable of managing multiple priorities in a fast-paced environment.
• Strong documentation habits and time management skills.

Education/Licensure/Technical Requirements

• High School diploma or equivalent required.
• Certification or formal training as a Medical Assistant required
• Biologic Authorization experience required
• Must meet U.S. employment eligibility requirements.
• Proficiency with EMRs, CRMs (Salesforce), and prior authorization systems.
• Works comfortably in software like a PMS or EMR to track information, schedule and make notes.
• Ability to meet U.S. employment and eligibility requirements

The pay range for this role is: 24 - 28 USD per hour(Sandy HQ)

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