Print Production and Mailroom Administrative Assistant

The Judicial Council

San Diego (CA)

On-site

USD 59,000 - 76,000

Full time

11 hours ago

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Benefits offered by this job

Health/Dental/Vision benefits

14 paid holidays

CalPERS Retirement Plan

PSLF eligibility

FlexElect Program

Job summary

The Judicial Council of California is seeking a Print Production and Mailroom Administrative Assistant to support Leadership Support Services. Responsibilities include managing MAPS inquiries, creating print-ready files, and overseeing mail and shipments to ensure timely delivery.

The role requires in-person work at the San Francisco office, with some facility operations and occasional travel to Sacramento.

Qualifications

High school diploma or GED required with at least 1 year of administrative/clerical experience.
Some positions may require proficiency on certain office machines; additional related experience or education may be substituted on a year-for-year basis.
Proficiency in Adobe Acrobat, Microsoft Word, and Excel is desirable.

Responsibilities

Operate print and bindery equipment to produce materials for the Council and supporting units.
Create print-ready files per client specifications.
Oversee MAPS customer service operations to streamline procedures and improve satisfaction.
Handle mail, packages, and FedEx invoice reconciliation to maintain efficient mail flow.

Skills

Customer service

Organizational skills

Communication

Teamwork

Flexibility

Resourcefulness

Collaboration

Education

High school diploma or GED

1 year administrative/clerical experience

Tools

Adobe Acrobat

Microsoft Word

Excel

Job description

Overview

The Judicial Council of California is accepting applications for the position of Print Production and Mailroom Administrative Assistant with the Leadership Support Services office.

The primary responsibilities of the Administrative Assistant includes monitoring of the Mail, Archive & Print Services (MAPS) generic printing inbox, responding to emails, answering main phone line, reviewing request forms, consulting with customers, creating complex print files, operating print production and bindery equipment, digitizing and scanning of hard copy records for the branch and mail for the Executive Office, providing records management services for the agency, and functions relating to oversight of both incoming and out-going mail and shipping (assisting with large fulfillment orders and monthly judicial payroll, reviewing and reconciliation of FedEx invoices, and maintenance of corresponding spreadsheets enabling Accounting to allocate charges to internal divisions accordingly).

The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, student loan forgiveness as part of Public Service Loan Forgiveness (PSLF), and retirement savings plans.

In San Francisco, the office is only a 7-minute walk from the Civic Center BART station.

The Judicial Council offers hybrid work arrangements for many positions; however, this position is not eligible to participate in a regular telecommute program and must report daily to the San Francisco office. The successful candidate will be expected to work in person from 8:30am – 5pm Monday – Friday at the Judicial Council’s San Francisco office. To be eligible for Judicial Council employment, a prospective or current employee’s primary residence must be in the State of California and within a 150-mile driving radius of their assigned reporting location.

Responsibilities

Operation of digital print & bindery equipment to facilitate the production of printed materials for the Judicial Council and other supporting units.
Assist in the creation of print-ready files according to client specifications.
Assist in the oversight of MAPS customer service operations to facilitate the streamlining of various procedures, maintain productivity, and improve overall customer satisfaction.
Assist with mail/package sorting and delivery, CJER Publications fulfillment, logistics of printed materials, operation of Pitney Bowes USPS mail meter, and FedEx invoice reconciliation to ensure the continued efficient mail flow for the branch.
Organize and pack outgoing shipments utilizing best practices to ensure items reach their destinations without damage.
Miscellaneous administrative duties including monitoring, coordinating and restocking.
Answer in-coming calls to the main phone line, respond to emails, and greet/attend to visitors and vendors.
Monitor and maintain inventory of office/finishing supplies for the unit and CJER Publications books to ensure continued, uninterrupted productivity and the timely completion of service requests.
Operation of digitization software and scanners for electronic delivery of Executive Office mail as well as the digitization and electronic storage of hard copy records for the branch.
Safe operation of electric pallet jack for transportation of palletized shipments from the loading dock to the preferred receiving areas.
Distribute cases of paper weighing up to 50 lbs. to various departments within the San Francisco Office.
Occasionally drive a 7-9 seat passenger van for the purpose of moving printed materials/equipment from the JCC office in SF to Sacramento offices or other venues.

Other Duties And Responsibilities

Bi-weekly – Attend staff meetings.
Monthly – Attend 1on1 meeting with supervisor.
Annually – Comply with mandated training requirements.

Qualifications

High school diploma, GED, or equivalent, and one (1) year of administrative/clerical experience. Some positions may require proficiency on certain office machines. Additional directly related experience and/or education may be substituted on a year-for-year basis.

Desirable Qualifications

Previous experience in print production including operation of largescale commercial printers and various bindery equipment.
Familiarity with book layout and designing for print production.
Knowledge of mail handling and shipping procedures with familiarity with FedEx, UPS, Golden State and other courier services.
Excellent customer service and organizational skills.
Proficiency in the use of Adobe Acrobat, Microsoft Word, and Excel.
Ability to communicate clearly, articulately & professionally, in both oral and written communications.
Must be flexible, resourceful, and a collaborative team-player who can follow direction well and maintain calm under pressure.
Willing to work in San Francisco office M-F with occasional driving between Sacramento and SF office and other local venues on an as-needed basis.

Licensing And Certifications

Required for driving assignment: California Commercial Driver’s License with Passenger Endorsements.

Other Information

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

Pay And Benefits

$5,243 - $6,817 per month

Please note due to statewide fiscal conditions, the posted salary range is subject to a temporary 3% reduction. In exchange for this reduction, judicial branch employees accrue an additional 5 hours of paid personal leave per month through June 30, 2027.

Some Highlights Of Our Benefits Package Include