Print Operations Admin & Billing Lead

MediaLab 3D Solutions; Tampa (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

MediaLab 3D Solutions in Tampa is seeking an in-person Print Operations Administrator to manage bookkeeping, invoicing, and order processing within a busy warehouse environment. You will handle customer communications and maintain accurate records to support the VP of Print and Finance Manager.

The role requires proficiency with Word, Excel, and Microsoft Office, teamwork, and the ability to learn new processes quickly. This is a full-time on-site position with overtime potential.

Qualifications

• Excellent communication skills, in both written and oral formats.
• Knowledge of basic accounting skills.
• Knowledge of general office administration.
• Some graphic design knowledge is helpful- layout, Adobe, etc.
• Great customer service skills and a positive attitude.
• Maintain a professional demeanor under pressure.
• Ability to review and ensure project documents are complete, accurate, current and executed properly.
• Strong organizational skills for business operations.

Responsibilities

• Bookkeeping and Invoicing
• Processing orders for production (training provided)
• Corresponding via email with customers on order status, billing, collections, etc.
• Familiarity with Fed Ex shipping processes and shipping practices
• Maintaining organization and scheduling for business operations of the office
• Strong Word, Excel and Microsoft Office capability
• Executive Administration skillset
• Interfacing with the MediaLab Finance Manager for accounting tasks

Skills

Communication

Accounting basics

Office administration

Graphic design

Customer service

Professional demeanor

Document control

Organizational skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Office

Job description

MediaLab 3D Solutions in Tampa is seeking an in-person Print Operations Administrator to manage bookkeeping, invoicing, and order processing within a busy warehouse environment. You will handle customer communications and maintain accurate records to support the VP of Print and Finance Manager.

The role requires proficiency with Word, Excel, and Microsoft Office, teamwork, and the ability to learn new processes quickly. This is a full-time on-site position with overtime potential.