PRINCIPAL PAYMENT ANALYST/INVOICE REPORTS COORDINATOR

NYC Department of Social Services; New York (NY); On-site; USD 64,000 - 74,000; Full time

Job summary

The NYC Department of Social Services seeks a Principal Payment Analyst/Invoice Reports Coordinator. This role involves designing and maintaining financial reports, preparing documentation, and liaising with vendors. Candidates must have relevant educational qualifications and supervisory experience. The position offers a competitive salary and additional benefits, including federal loan forgiveness eligibility.

Benefits

Eligibility for federal loan forgiveness programs

Qualifications

• Baccalaureate degree with three years of relevant experience.
• Experience must include supervisory experience.
• Equivalent education and experience with one year of supervisory experience.

Responsibilities

• Designing and maintaining Security Services Contract reports.
• Preparing invoice transmittal documentation and reviewing packages.
• Auditing invoices for accuracy and compliance.

Skills

Experience with accounting software

Experience with FMS invoicing

Experience working with vendors

Education

Baccalaureate degree

Associate degree

High school diploma

Tools

Microsoft Excel

Job description

PRINCIPAL PAYMENT ANALYST/INVOICE REPORTS COORDINATOR

Join to apply for the PRINCIPAL PAYMENT ANALYST/INVOICE REPORTS COORDINATOR role at NYC Department of Social Services.

APPLICANTS MUST BE PERMANENT IN THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE.

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible.

HRA/General Support Services (GSS) provides safe, healthy, and appropriate facilities for HRA’s various social service programs. Its functions include facilities planning, design and construction, renovation, repair, maintenance, custodial and building services, health/safety coordination, lease and property management, land use and environmental review, contract administration, and warehouse operations. GSS also plays a major role in HRA emergency preparedness.

GSS, Office Of Contracts And Budget Management (OCBM), is recruiting for a Principal Payment Analyst/Invoice Reports Coordinator responsible for:

1. Designing, customizing, and maintaining Security Services Contract reports, including the Bi-Weekly Payment Report, Liquidated Damages and Returns Report, Invoice Payment Reports, Expenditure Reports, Missing Invoices Report, and Billable Rate Calculator.
2. Preparing invoice transmittal documentation and reviewing invoice packages.
3. Communicating with vendors to obtain missing documentation, discuss damages, and identify deductions.
4. Verifying billable hours against attendance sheets, payroll reports, and wage rates, ensuring accuracy of invoice submissions.
5. Preparing contractor evaluations and analyzing discrepancies to ensure proper payment according to wage schedules and contract terms.
6. Auditing invoices for accuracy and compliance, and submitting them for processing.
7. Preparing review forms and coordinating approvals with Police Operations.
8. Updating invoice statuses in financial systems and entering data into Ledger Sheets and AiM System.
9. Acting as the primary liaison between the agency, contractors, and vendors.

Minimum Qualifications

• Baccalaureate degree with three years of relevant clerical/administrative experience, including supervisory experience, OR
• Associate degree with four years of relevant experience, including supervisory experience, OR
• High school diploma with five years of relevant experience, including supervisory experience, OR
• Equivalent education and experience with one year of supervisory experience.

Preferred Skills

• Experience with accounting software like Microsoft Excel.
• Experience with FMS invoicing and budget management.
• Experience working with vendors to resolve invoice issues.

This position is open to qualified persons with disabilities under the 55-a Program. Please indicate your interest at the top of your resume and cover letter.

Additional benefits include eligibility for federal loan forgiveness programs. Residency in NYC is generally required within 90 days of appointment.

The City of New York is an equal opportunity employer committed to diversity and inclusion.

Salary Range: $64,137.00 – $73,758.00