Principal Office Account Clerk

Applitrack; United States; On-site; USD 30,000 - 40,000; Full time

Job summary

Applitrack in Fairport, NY is seeking a Principal Office Account Clerk for a 12-month full-time role in the Business Office. The position requires strong financial recordkeeping, compliance with state and federal funding, and collaboration with administrative staff.

Responsibilities include maintaining and auditing financial records, preparing budget reports, and assisting auditors. Candidates should have a background in accounting or finance and proficient computer skills (Windows, Excel, and

Qualifications

• Graduation from high school or equivalent and a degree in Accounting/Business/Finance with related experience, or substantial equivalent experience.
• Strong background in finance, record keeping and grants or school district accounting preferred.
• Windows/Excel proficiency required; experience with WinCap and Office tools preferred.

Responsibilities

• Maintain and audit financial records, books, files and accounts in budget and grant contexts.
• Prepare budget reports, profit/loss statements and financial reports for agencies.
• Compile data and respond to auditors, ensuring accuracy and compliance.
• Collaborate with administrative staff on budget discrepancies and approvals.
• Monitor grants and contracts for regulatory compliance and reporting.

Skills

Finance background

Attention to detail

Teamwork

Interpersonal communication

Education

Bachelor's/Associate in Accounting/Business/Finance

Tools

WinCap

Microsoft Teams

Outlook

Excel

Job description

LOCATION OF POSITION:

Fairport, NY 14450; Business Office

TERM OF EMPLOYMENT:

12-Month Position, Full-Time (8 hours per day)

STARTING DATE:

10/30/2026

SALARY RANGE:

$21.64 - $28.85 per hour
*Actual Salary is Dependent Upon Education, Experience and Contract.

Duties:

• Maintain and audit financial records, books, files and accounts and reconcile with department financial records and accounting balances for various budgets and accounts, including Federal and State accounts.
• Perform independently more complex and difficult tasks of the clerical unit, such as setting up account books; plans and schedules account keeping and financial record keeping activities, such as computing bills, fees and penalties; processing vouchers for payment; posting to accounts routine details of transactions, assessments and fees; maintaining computerized files.
• Compile fiscal data and prepare reports for financial, statistical, or budget purposes
• Responsible for the submission of reports for all State and Federal Funding, Grants and Contracts.
• Develops budget reports, profit and loss statements, and financial reports for federal and state agencies.
• Compile data, analyze and check for completeness and accuracy.
• Sort, distribute and file materials in a manual and electronic management filing system
• Monitor grant activities to ensure compliance with appliable laws, regulations, grant requirements, and organizational policies.
• Respond to inquiries and assist with resolving questions, issues and concerns.
• Collaborate with Admirative Staff regarding budget discrepancies, appropriations, amendments and supporting justifications.
• Act as a Liaison with the New York Sted Education Department
• Provide information to auditors internal and external as needed
• Crosstrain with co-workers on various duties.

QUALIFICATIONS:

• Civil Service eligibility as a Principal Office Account Clerk: Graduation from high school or possession of a high school equivalency diploma, plus EITHER:
  (A) Graduation from a regionally accredited or New York State college or university with a Bachelor's orAssociate's degree in Accounting, Business Administration, or Finance plus two (2) years paid full-timeor its part-time equivalent experience in bookkeeping, account keeping, or financial record keeping; OR,
  (B) Four (4) years paid full-time or its part-time equivalent experience as defined in (A) above; OR,
  (C) An equivalent combination of education and experience as defined by the limits of (A) and (B) above.
• Strong background in finance, record keeping, accounting and School district accounting or grants experience, preferred.
• Computer experience necessary, Windows and Excel experience, required.
• WinCap and Microsoft Teams and Outlook knowledge preferred.
• Strong interpersonal communication skills with both peers and administrators.
• Evident teamwork experiences through past positions, preferred.
• Accuracy and attention to detail required.
• Physically able to perform essential functions of the position (with or without reasonable accommodation).