Principal Executive Assistant

Davita Inc.; San Francisco (CA); On-site; USD 137,000 - 189,000; Full time

Job summary

A leading company in the software industry is seeking a Principal Executive Assistant to support the President, Global Strategic Customers & Partners. This pivotal role requires over 10 years of administrative experience, exceptional communication skills, and the ability to thrive in a fast-paced environment.

Benefits

Medical, dental, and vision insurance

Paid parental leave

401(k) plan

Employee stock purchase program

Qualifications

• 10+ years of administrative experience in a global software environment.
• Experience supporting high-level executives.
• Intermediate project coordination skills.

Responsibilities

• Manage complex calendars and executive schedules.
• Coordinate meetings and travel arrangements.
• Assist in prioritizing tasks and projects.

Skills

Communication

Project Coordination

Teamwork

Discretion

Tools

Google Suite

Salesforce

Slack

Job description

To get the best candidate experience, please consider applying for a maximum of 3 roles within 12 months to ensure you are not duplicating efforts.

Job Category

Corporate Functions

To get the best candidate experience, please consider applying for a maximum of 3 roles within 12 months to ensure you are not duplicating efforts.

Job Category

Corporate Functions

Job Details

About Salesforce

We're Salesforce, the Customer Company, inspiring the future of business with AI+ Data +CRM. Leading with our core values, we help companies across every industry blaze new trails and connect with customers in a whole new way. And, we empower you to be a Trailblazer, too - driving your performance and career growth, charting new paths, and improving the state of the world. If you believe in business as the greatest platform for change and in companies doing well and doing good - you've come to the right place.

Department Description:
Salesforce Executive Assistants (EAs) are experienced professionals who support our top executives globally. As strategic partners, they maximize the productivity of our leaders and their teams ensuring they stay focused on company goals while exemplifying Salesforce's values and high-performance culture. Salesforce EAs apply their skills and tailor their approach to the executive's job functions, personality, and communication style.
Salesforce's diverse, supportive culture is eager to welcome another strong contributor to our expanding team to support our new President, Global Strategic Customers & Partners.

Your Impact:
As a Salesforce Principal EA, you will partner closely with the President, Global Strategic Customers & Partners and Chief of Staff, acting as an extension of their leadership to support and enhance their brand, work, and personal commitments. You are a creative problem solver who thrives in a matrixed, global, results-oriented, and values-driven environment. You exercise excellent judgment and maintain confidentiality. Your strong written and verbal communication and administrative and organizational skills enable you to proactively support the President, Global Strategic Customers & Partners, helping maintain a realistic balance among multiple priorities. You excel under pressure in a highly visible role while handling various activities in a fast-paced environment.
Core Responsibilities:

• Complete a broad variety of administrative tasks, including managing an active calendar, completing expense reports, composing correspondence, arranging travel plans, and coordinating office events. Be willing and capable of leveraging technology to streamline tasks and enhance efficiency and productivity.
• Implement a functional personal operating structure that incorporates key timelines and business goals, ensuring efficient task prioritization and management.
• Proactively manage and coordinate the Executive's schedule and priorities to ensure the efficient use of their time and energy.
• Coordinate various meetings and support the Executive's participation in industry events, conferences, and speaking engagements.
• Customize calendar and meeting support based on a strategic understanding of the Executive's preferences and priorities.
• Implement meeting best practices, assist with preparing materials and setting agendas, and confidently drive the narrative and tone for Executive and administrative meetings.
• Collaborate effectively with employees from other teams within Salesforce and senior executives inside and outside the company.
• Plan travel schedules and bookings for a streamlined experience, ensuring a balance between travel objectives, executive preferences, and cost optimization. Book travel within Salesforce's policy, considering travel visas, costs, and proper documentation.
• Flexibility to assist with personal tasks and commitments.
• Coordinate and monitor internal projects, ensuring timely progress and resolving issues promptly. Manage multiple tasks and priorities in a fast-paced leadership environment, and consistently meet required timeframes.
• Assist in coordinating the agenda of management team meetings, off-sites, and staff meetings.
• Research, prioritize, and follow up on issues and concerns as requested by the Executive, keeping the Leadership Team advised when appropriate.
• Act as a "barometer" to sense and communicate issues within the environment to the Executive.
• Complete critical tasks with a hands-on approach, including drafting materials.
• Establish and maintain internal networks, effectively collaborating and navigating complex, matrixed organizations. Maintain professional and effective relationships with other EAs across the company to ensure smooth communication and coordination.
• Champion early adoption and act as a beta-tester for tools the Executive & Admin Team use. Educate others on using these new technologies when they are deployed as generally available.
• Understand Procurement and Purchase Order (PO) guidelines, policies, and process. Effectively complete PO requests, and manage procurement records.
• Lead initiatives for the Admin Team, including but not limited to projects, processes, and learning opportunities with org-wide impact. Demonstrate consistent leadership, act as a Trail Guide for new hires, and provide mentorship to other Admins.
• Perform other administrative and project duties as needed.

Minimum Requirements:

• 10+ years of applicable administrative experience, ideally from a global software business.
• Proven experience supporting high-level executives in a global, matrixed organization.
• Excellent teamwork skills with a collaborative approach to suggesting and implementing improvements.
• Strong relationship-building skills and the ability to create a personal network throughout the global company.
• Clear and effective communication skills with stakeholders in a highly responsive, professional manner. Ensure communications are clear, thorough, specific, and followed through.
• Reduce "noise" for the Executive by distilling information into the most important "signals" of things to know, questions to answer, decisions to make, etc.
• Communicate confidently and diplomatically while identifying blind spots and seeking additional context when necessary.
• Demonstrate sound judgment and decision-making on the Executive's behalf when appropriate, including knowing when to defer answering on their behalf.
• Predict and forecast the Executive's preferences, using best judgment in all aspects of executive support.
• Handle confidential material with the utmost discretion, maintaining confidentiality and trust.
• Intermediate project coordination experience. Ability to drive projects and initiatives forward in an ambiguous environment with varying timeframes, identifying and addressing team, business, and cultural needs when appropriate.
• Experience partnering with senior management in a fast-paced, innovative environment.
• Experience working with/in large administrative teams.
• Expert knowledge of Google Suite (Gmail, Calendar, Docs, Drive, GMeet). Experience with Slack, Salesforce, Tableau, Concur, and Coupa is a differentiator.

Additional Desired Skills/Traits:

• Customer-centric orientation, a bias towards action, and high attention to detail.
• Professional demeanor and ability to retain strict confidences as necessary.
• Experience working in close collaboration with an executive's Chief of Staff (or equivalent).
• Ability and desire to build new competencies and accept new challenges.
• Natural curiosity to understand the global DNA of the company and its teams.
• Passion for technology and innovation, staying proficient with tools and new ways of working, and actively encouraging and educating others to embrace and adopt these changes.

Accommodations

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Posting Statement

Salesforce is an equal opportunity employer and maintains a policy of non-discrimination with all employees and applicants for employment. What does that mean exactly? It means that at Salesforce, we believe in equality for all. And we believe we can lead the path to equality in part by creating a workplace that's inclusive, and free from discrimination. Know your rights: workplace discrimination is illegal. Any employee or potential employee will be assessed on the basis of merit, competence and qualifications - without regard to race, religion, color, national origin, sex, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status, political viewpoint, or other classifications protected by law. This policy applies to current and prospective employees, no matter where they are in their Salesforce employment journey. It also applies to recruiting, hiring, job assignment, compensation, promotion, benefits, training, assessment of job performance, discipline, termination, and everything in between. Recruiting, hiring, and promotion decisions at Salesforce are fair and based on merit. The same goes for compensation, benefits, promotions, transfers, reduction in workforce, recall, training, and education.

In the United States, compensation offered will be determined by factors such as location, job level, job-related knowledge, skills, and experience. Certain roles may be eligible for incentive compensation, equity, and benefits. Salesforce offers a variety of benefits to help you live well including: time off programs, medical, dental, vision, mental health support, paid parental leave, life and disability insurance, 401(k), and an employee stock purchasing program. More details about company benefits can be found at the following link: https://www.salesforcebenefits.com.Pursuant to the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Initiative for Hiring, Salesforce will consider for employment qualified applicants with arrest and conviction records.For California-based roles, the base salary hiring range for this position is $137,100 to $188,600.