Chief Executive Assistant

Proofpoint; Sunnyvale (CA); On-site; USD 99,000 - 157,000; Full time

Job summary

A leading cybersecurity company is seeking a Chief Executive Assistant to the CEO in Sunnyvale, CA. The ideal candidate will play a crucial role in ensuring seamless executive operations while providing exceptional administrative support. This position demands a strategic, proactive individual with strong organizational skills and the ability to handle a fast-paced environment. Comprehensive experience, combined with communication proficiency and multitasking ability, are essential for success in this pivotal role. Join a dynamic organization committed to protecting data and brands from advanced threats.

Benefits

Flexible time off

Comprehensive well-being program

Paid Wellbeing Days

Paid Volunteer Days

Work from Anywhere option

Qualifications

• 7+ years as an executive assistant supporting a CEO or C-Suite.
• Advanced skills in communication and presentation.
• Proficient in managing complex calendars and travel logistics.

Responsibilities

• Serve as the CEO's gatekeeper and provide high-level service.
• Manage a complex executive calendar and prioritize engagements.
• Coordinate travel logistics and prepare executive-level presentations.

Skills

Organizational skills

Communication skills

Multitasking

Problem-solving

Tools

Microsoft Excel

Microsoft PowerPoint

Job description

Chief Executive Assistant page is loaded

Chief Executive Assistant

Apply locations Sunnyvale, CA time type Full time posted on Posted 3 Days Ago job requisition id R12417

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

At Proofpoint, we have a passion for protecting people, data, and brands from today’s advanced threats and compliance risks. We hire the best people in the business to

• Build and enhance our proven security platform

• Blend innovation and speed in a constantly evolving cloud architecture

• Analyze new threats and offer deep insight through data-driven intel

• Collaborate with customers to help solve their toughest security challenges

We are singularly devoted to helping our customers protect what matters most. That’s why we’re a leader in next-generation cybersecurity—and why more than half of the Fortune 100 trust us as a security partner.

Title: Chief Executive Assistant -Reporting to CEO

Location: Sunnyvale, CA

We are seeking a highly organized and proactive individual to join our team as an Senior Executive Assistant to the CEO. This role requires exceptional administrative skills, the ability to manage multiple tasks efficiently, and the capacity to support executives in a fast-paced environment.

We are seeking a highly organized, strategic, and proactive professional to join our team as the Chief Executive Assistant to the CEO. This role is pivotal in ensuring seamless executive operations, serving as a trusted advisor and right-hand partner to the CEO. The ideal candidate will have exceptional administrative and project management skills, the ability to manage competing priorities in a fast-paced environment, and strong executive presence.

Your role as a Chief Executive Assistant to the CEO

• Serve as the CEO’s strategic gatekeeper, providing high-level service as a liaison between the CEO, Board of Directors, external clients, and internal executive teams.

• Handle sensitive business and confidential information with discretion, tact, and diplomacy.

• Manage and maintain a complex executive calendar, prioritizing high-level engagements, responding to meeting requests, and frequently re-prioritizing as needed.

• Act as the point person for confirming and communicating any schedule changes.

• Coordinate domestic and international travel logistics, ensuring detailed itineraries and seamless execution.

• Plan and arrange internal and external meetings, conferences, and events, managing accommodations and logistics for large and small groups.

• Collect, analyze, and organize data for executive-level meetings, including reports, charts, and presentations.

• Create high-level, executive-ready PowerPoint presentations for clients, Board of Directors, and company-wide meetings.

• Proactively take on ad hoc projects and responsibilities as they arise.

• Serve as an ambassador for the CEO, ensuring a high level of professionalism and executive presence in all interactions.

• Adapt to multiple time zones based on the CEO’s travel schedule and business priorities.
  

What you bring to the team:

• 7 + years of progressively responsible experience as an executive assistant, with at least one position supporting a CEO or similar C-Suite executive.

• Conduct with the highest level of professionalism and must be polished as they will interact with key external stakeholders

• Exceptional verbal and written communication skills with the ability to craft executive-level correspondence.

• Advanced proficiency in Microsoft Excel and PowerPoint, with the ability to develop sophisticated, high-impact presentations.

• Strong organizational and multitasking skills, with the ability to prioritize and execute multiple urgent tasks seamlessly.

• Self-directed, resourceful, and proactive—able to anticipate needs, solve problems independently, and exercise sound judgment.

• Adaptable and flexible, thriving in a fast-paced environment with shifting priorities.

• High attention to detail, ensuring accuracy and consistency in all deliverables.

• Ability to perform under pressure, meet tight deadlines, and see projects through to completion.

• Punctual, reliable, and professional, demonstrating discretion and handling confidential information with the utmost integrity.

Why Proofpoint

Protecting people is at the heart of our award-winning lineup of cybersecurity solutions, and the people who work here are the key to our success. We are a customer-focused and driven-to-win organization with leading-edge products—and many exciting reasons to join our team. We believe in hiring the best, the brightest and cultivating a culture of collaboration and appreciation. We are a diverse, multinational company with opportunities in all functions, and leaders that welcome candidates from all walks of life. Apply today and explore your future

#LifeAtProofpoint.

#LI-CR-1

If you like wild growth and working with happy, enthusiastic overachievers, you'll enjoy your career with us!

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Consistent with Proofpoint values and applicable law, we provide the following information to promote pay transparency and equity. Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets as set out below. Pay within these ranges varies and depends on job-related knowledge, skills, and experience. The actual offer will be based on the individual candidate. The range provided may represent a candidate range and may not reflect the full range for an individual tenured employee. This role may be eligible for variable compensation and/or equity. We offer a competitive benefits package, including flexible time off, a comprehensive well-being program with two paid Wellbeing Days and two paid Volunteer Days per year, plus a three-week Work from Anywhere option.

Base Pay Ranges:

SF Bay Area, New York City Metro Area:

Base Pay Range: 119,630.00 - 187,990.00 USD

California (excludes SF Bay Area), Colorado, Connecticut, Illinois, Washington DC Metro, Maryland, Massachusetts, New Jersey, Texas, Washington, Virginia, and Alaska:

Base Pay Range: 99,330.00 - 156,090.00 USD

All other cities and states excluding those listed above:

Base Pay Range: 89,390.00 - 140,470.00 USD

Similar Jobs (1)

Senior Administrative Assistant

locations Sunnyvale, CA time type Full time posted on Posted 22 Days Ago

Proofpoint has been honored with six Best Places to Work Awards in 2024 by workplace culture leader Comparably, including Best Company Career Growth, Best Company Outlook, Best Global Culture, Best Engineering Teams, Best Sales Teams, and Best HR Teams.

Proofpoint thrives on the invaluable contributions of our diverse workforce, which encompasses a kaleidoscope of lived experiences, thoughts, perspectives, and professional expertise. We attribute much of our success to our people, who are at the core of our organization and embody our people-centric ethos.

Disrupting the Status Quo

We hire the most innovative minds globally to safeguard our customers’ sensitive data and intellectual property. Our talented workforce develops and leverages our advanced technology, combining their expertise to provide comprehensive protection against threat actors and mitigate the risks posed by both malicious and negligent employees.

Making a Difference

Cyberattacks have the potential to disrupt access to vital resources such as energy, water, transportation, healthcare, and financial services. At Proofpoint, our dedicated team works tirelessly to ensure world-class cyber resilience, protecting approximately 8,000 enterprise customers worldwide.

Our Commitment

We are committed to creating a diverse, equitable, and inclusive environment. We work every day to ensure that our employees feel that they are in a community that celebrates their unique identity, cultivates their sense of belonging, and invests in their professional growth. We have 9 employee-led employee inclusion groups which help support both employees and our organization by providing opportunities to network, discuss career and cultural development and uplift the corporate culture to create a more inclusive workplace.

About Us

At Proofpoint, we have a passion for protecting people, data, and brands from today’s advanced threats and compliance risks. We hire the best people in the business to:

• Build and enhance our proven security platform
• Blend innovation and speed in a constantly evolving cloud architecture
• Analyze new threats and offer deep insight through data-driven intel
• Collaborate with customers to help solve their toughest security challenges

We are singularly devoted to helping our customers protect what matters most. That’s why we’re a leader in next-generation cybersecurity—and why more than half of the Fortune 100 trust us as a security partner.

Proofpoint is an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.