Principal Department Assistant - Accounting

Shrewsbury Ma; Union (NJ); On-site; Full time

Job summary

The Town of Shrewsbury is seeking a Principal Department Assistant to support the Town Accountant’s Office. This role involves managing public funds accurately and transparently, ensuring smooth financial operations, and providing excellent service to departments and vendors.

Qualifications

• At least one year of experience in accounting or financial administration.
• Municipal government experience is a big plus.

Responsibilities

• Handle accounting, bookkeeping, and administrative responsibilities.
• Review purchase orders and payment requests for accuracy.
• Process accounts payable and prepare warrant checks.

Skills

Problem-solving

Attention to detail

Collaboration

Education

Associate’s degree in accounting

Finance

Bookkeeping

Tools

MUNIS

Job description

Job Opportunities

Welcome to our job posting board! Any positions available with the Town of Shrewsbury will be posted here for reference. You can subscribe to job posting notifications to be automatically alerted to our latest career opportunities by clicking on the NotityMe button.

In the Town of Shrewsbury, we believe that diversity, equity, inclusion, and belonging are the cornerstones of a vibrant and forward-thinking community. We are committed to fostering a workplace where every individual feels valued, respected, and empowered to bring their full, authentic selves to work each day. Our goal is to create an environment where diverse perspectives drive creativity, growth, and innovation, enriching both our organization and the community we serve.

We proudly provide equal employment opportunities to all, regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other protected characteristic. We encourage applications from individuals of all backgrounds and are dedicated to cultivating an inclusive culture that celebrates differences and champions equality.

Join us, and help us build a future that embraces everyone.

PLEASE NOTE: The Town of Shrewsbury does not have an electronic job application process (per se). We do allow applicants to download our job descriptions, and email their resumes for open and active positions ONLY. Interested applicants are NOT ENCOURAGED to submit unsolicited resumes. At this time the only permissible formats for resumes are .PDF, .DOC, and .DOCX.

Principal Department Assistant - Accounting

Weekly Hours: 37.5 Hours/Week

Location: Town Hall

Bargaining Unit: Non-Union

Supervisor: Town Accountant

Hiring Range: $28.60 - $29.78 (DOQ)

Summary

Are you a detail-oriented finance professional who thrives in a collaborative environment? Do you enjoy working with numbers, solving problems, and being part of a team that helps a community run smoothly? If so, the Town of Shrewsbury wants to hear from you!

We’re looking for a Principal Department Assistant to support the Town Accountant’s Office in ensuring that public funds are managed accurately, responsibly, and transparently. This is a great opportunity to apply your accounting and bookkeeping skills in a welcoming, professional setting where your work truly makes a difference.

What You'll Do

In this vital role, you'll handle a variety of accounting, bookkeeping, and administrative responsibilities, including:

Reviewing purchase orders and payment requests for accuracy and compliance

Processing accounts payable batch runs and preparing warrant checks

Assisting with payroll processing during absences or peak periods

Posting daily receipts and tax abatements from the Treasurer and Assessor

Maintaining vendor records and handling payment inquiries

Supporting departments with up-to-date financial and budget information

Providing top-notch service to Town departments and external vendors alike

What We're Looking For

Associate’s degree in accounting, finance, bookkeeping, or a related field

At least one year of experience in accounting, bookkeeping, or financial administration

Municipal government experience is a big plus

A knack for numbers, deadlines, and problem-solving

Experience with financial software (MUNIS strongly preferred) A strong sense of discretion when handling sensitive information

A collaborative, team-first attitude with a willingness to pitch in

How to Apply:

The Town of Shrewsbury is a thriving and supportive community known for innovation, fiscal responsibility, and service excellence. When you join Team Shrewsbury, you're joining a culture that values teamwork, integrity, and professional growth.

To learn more, please review the full job description . Interested candidates should submit their resume and cover letter to Kristina Ordung, Assistant Town Manager of Human Capital, at [e-mail]. Initial review of applicants begins May 30, 2025. The position is open until filled.