Principal Clerk

Rome City School District; City of Rome (NY); On-site; USD 45,000 - 55,000; Full time

Job summary

Rome City School District's Student Services Office is seeking a highly organized Principal Clerk for a full-time Civil Service position. The role supports a large unit, supervising clerical staff and managing complex records.

It is a 12-month, 8-hour daily assignment with examination requirements. Minimum qualifications include a high school diploma and five years of progressively responsible clerical experience, or an equivalent combination of training and experience.

Qualifications

• Graduation from high school and five (5) years of progressively responsible clerical experience; OR
• Any equivalent combination of experience and training.

Responsibilities

• Plans, assigns and reviews clerical work and instructs employees in the details of specialized clerical work.
• Revises and develops improved work procedures and methods and installs those approved by superiors.
• Receives and reviews complaints and assigns necessary follow-up action.
• Assists supervisors in the preparation of budget information, data collection, and statistics.
• Maintains complex activity control records and coordinates with other units.
• Supervises and maintains routine financial and stock control records.

Skills

Clerical experience

Office procedures

Education

High school diploma

Job description

PRINCIPAL CLERK

STUDENT SERVICES OFFICE - ROME FREE ACADEMY

$50,447.39 per year

The Rome City School District is actively seeking a highly organized and detail-oriented Principal Clerk to join our Student Services Office. This is a full-time, 12-month Civil Service role, working 8 hours per day. The position is classified under the Competitive Classification and requires applicants to meet the minimum Civil Service qualifications. Candidates must be willing to participate in a Civil Service examination as part of the hiring process.

To be eligible for this position, you must meet one of these minimum requirements:Graduation from high school and five (5) years of progressively responsible clerical experience OR an equivalent combination of relevant experience and training.

To be eligible for this position, you must meet at least the minimum requirements.It is essential that candidates clearly and concisely indicate exactly how they meet the minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removed from consideration.

GENERAL STATEMENT OF DUTIES:

Plans, assigns, reviews and supervises the clerical work of a large or complex unit and independently performs the more difficult and responsible clerical functions; does related work as required.

DISTINGUISHING FEATURES OF THE CLASS:

This is highly important clerical work involving responsibility for the frequent exercise of independent judgment in planning and managing complex clerical activities and independently performing the more responsible and complex functions. The work is performed in accordance with general instructions regarding objectives, policies and procedures. Difficult technical or policy problems are referred to a superior for decision or review of judgment if recommendations are made.

TYPICAL WORK ACTIVITIES: (Illustrative only)

• Plans, assigns and reviews clerical work and instructs employees in the details of specialized clerical work;
• Revises and develops improved work procedures and methods and installs those approved by superiors;
• Receives and reviews complaints and assigns necessary follow-up action;
• Assists supervisors in the preparation of budget information, collection of data, compiling of statistics, and solution of personnel problems;
• Maintains complex activity control records, schedules work loads and flow and coordinates the work with that of other units;
• Maintains complex indexing, coding and filing systems;
• Supervises and participates in the maintenance of routine financial and stock control records not requiring specialized account keeping training.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

• Thorough knowledge of office terminology, procedures and equipment;
• Thorough knowledge of business arithmetic and English;
• Working knowledge of modern office machines and ability to apply it to recurring work problems;
• Thorough knowledge of the policies, laws and regulations relating to the program of the particular agency;
• Ability to plan, assign and supervise the work of clerical assistants;
• Ability to understand and carry out complex oral and written directions;
• Ability to prepare correspondence and reports;
• Ability to deal effectively with the public;
• Good judgment in solving complex clerical problems;
• Initiative and resourcefulness;
• Tact and courtesy;
• Integrity;
• Good physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:

• (a) Graduation from high school and five (5) years of progressively responsible clerical experience; OR
• (b) Any equivalent combination of experience and training.