PRINCIPAL ADMINISTRATIVE OFFICER - Range 16 / NON

Holland America-Princess (Holland America Dawson City Inn); Anchorage (AK); On-site; USD 85,000 - 125,000; Full time

Job summary

The Municipality of Anchorage is seeking a senior administrative officer in the Planning Department to oversee a full range of financial and general administrative functions. You will supervise professional staff and manage budgets, grants, and purchasing in coordination with department leaders.

In this role, you will ensure payroll processing, accounts payable/receivable, and personnel records, while coordinating IT with the department and maintaining asset records.

Qualifications

• High school diploma, GED or equivalent required.
• Associate’s degree in Accounting, Business Administration, Public Administration, Human Resources, Purchasing, Computer Information Systems, Finance or similar discipline with 6 years of related experience.
• Bachelor’s degree in Accounting, Business Administration, Public Administration, Human Resources, Purchasing, Computer Information Systems, Finance or similar discipline with 4 years of related experience.
• Master’s degree in Accounting, Business Administration, Public Administration, Human Resources, Purchasing, Computer Information Systems, Finance or similar discipline with 2 years of related experience.

Responsibilities

• Plans, develops, controls, implements, authorizes, directs, monitors, and administers financial, budgetary, and general administrative functions for the Planning Department.
• Supervises subordinate professional staff and manages department grants, including AMATS and other federal/state grants.

Education

High school diploma, GED or equivalent

Associate’s degree

Bachelor’s degree

Master’s degree

Job description

Job Information

Open to the general public and any current Municipal employee.

This is a non-represented position (no union affiliation) and is subject to the provisions of the Personnel Rules of the Municipality of Anchorage.

DEPARTMENT

: Planning

HOURS OF WORK

: Monday - Friday, 8:00am - 5:00pm

LOCATION

:

4700 Elmore Rd., Anchorage, AK 99507

Employees who are hired or rehired to any position shall be placed at the entrance pay step, and advancement from the entrance step to the maximum step within a pay grade shall be by successive steps.

To be considered for employment, candidates must be legally authorized to work and accept employment in the United States. The Municipality of Anchorage is not able to provide any type of sponsorship, including Student Visas and Employment Visas, under any circumstances.

Example of Duties

Reporting to the Director of the Planning Department, serves as a top level department administrative officer in charge of a full array of administrative and financial functions. Plans, develops, controls, implements, authorizes, directs, monitors, and administers, financial, budgetary, and general administrative functions serving as the administrative manager for the Planning Department. Supervises subordinate professional staff. Serves as grant financial administrator for the AMATS (Anchorage Metropolitan Area Transportation Solutions) municipal wide program and for other grants to include federal and state. Develops, monitors, and implements budgets. Oversees and coordinates purchasing needs with Department Director and Managers, and facilitates the purchasing process including contracts. Prepares and approves journal entries and other accounting documents. Manages and approves the department accounts payable and accounts receivable. Manages the department payroll process. Works with the department director and other managers on various organizational and personnel matters. Oversees maintenance of departmental personnel records and facilitates the hiring process for new employees in coordination with department managers. Serves as the department IT Coordinator for computer software and hardware needs, and network access and security. Manages the department physical asset records. Develops and coordinates the department performance measures, goals, and mission with the department director and division managers. Participates in management team meetings, and handles other duties as assigned by the department director.

Minimum Qualifications / Substitutions / Preferences

High school diploma, GED or equivalent

and

eight

(8)

years of experience in the field related to the position. Employment is conditional based on a satisfactory background check which includes criminal, education, and employment history.

OR

Associate’s degree in Accounting, Business Administration, Public Administration, Human Resources, Purchasing, Computer Information Systems, Finance or similar discipline

and

six

(6)

y

ears of experience in the field related to the position. Employment is conditional based on a satisfactory background check which includes criminal, education, and employment history.

OR

Bachelor’s degree in Accounting, Business Administration, Public Administration, Human Resources, Purchasing, Computer Information Systems, Finance or similar discipline

and

four

(4)

years of experience in the field related to the position.

Employment is conditional based on a satisfactory background check which includes criminal, education, and employment history.

OR

Master’s degree in Accounting, Business Administration, Public Administration, Human Resources, Purchasing, Computer Information Systems, Finance or similar discipline

and

two

(2)

years of experience in the field related to the position. Employment is conditional based on a satisfactory background check which includes criminal, education, and employment history.

Satisfactory background check which includes criminal, education, and employment history at time of hire.

Valid State of Alaska Driver’s License and satisfactory Driving Record at time of hire.

Additional Important Information

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to

http://www.uscis.gov/E-verify

.

E-Verify is a registered trademark of the U.S. Department of Homeland Security.

If selected for hire, appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted Background Check. A Background Check encompasses criminal history, verifying education, and verifying dates of employment.

If selected for hire, appointment in this position will be conditional based upon the submission of a current copy of the candidate's Alaska Driver's License, and a current (dated within 30 days from date requested) copy of his/her Department of Motor Vehicle driving record, including a driving record from previous states, if the Alaska Driver's License was first issued within one year prior to application, documenting an acceptable driving history. The processing fee(s) are the responsibility of the selected candidate. For information on acceptable driving history, please refer to the

MOA Driving Conviction Guidelines.

Military Service Interview Preference

Veterans who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs, recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.

Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows the full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual’s command organization, and shows the name, signature, title, and contact information of the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.

The Municipality of Anchorage is an Employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.