Primary Responsibilities

Oakland Rising - Oakland, CA; Oakland (CA); On-site; Full time

Job summary

A community-focused organization in the Oakland area is seeking an experienced professional to manage operations and provide strategic leadership. You will oversee the implementation of policies and practices that promote equity and well-being. Responsibilities include budgeting, supervisory tasks, and coordination with external partners. The ideal candidate will have strong organizational skills and a commitment to community engagement. This is an excellent opportunity to make an impact in the community.

Responsibilities

• Sustain implementation of equitable policies and systems.
• Manage overall operations strategy including goals and staffing needs.
• Directly supervise the Operations Team including contractors and partners.
• Develop annual budget and maintain financial tracking systems.
• Coordinate with Fiscal Sponsor on operational and administrative matters.

Job description

Organizational Infrastructure (HR/Systems/Tech) (30%)

• Sustain implementation of the policies, processes and systems that are values-based and efficient, to uplift the equity, access-justice, and well-being of staff and partner organization staff involved in aspects of our work
• Manage overall operations strategy including goals, objectives, and staffing needs
• Manage quarterly and annual evaluations and work planning for the Operations Team
• Directly supervise the Operations Team including Administrative Assistant, independent contractors and partners
• Prepare contracts with independent contractors, vendors, and partners as needed to implement operations strategy annually
• Provide outreach and logistical support for special projects, large events and meetings including scheduling space rental, ordering food, completing paperwork, etc.

Organizational Leadership and Strategy (30%)

• Partner with the Leadership Team to refine and advance the organization’s strategic direction, including managing annual planning retreats, and developing and evaluating annual goals and benchmarks
• Manage staff meetings, quarterly retreats and workflows. Schedule sessions, clean up notes and make sure all work planning systems get updated (airtable, asana)
• Work collaboratively with Program Team to coordinate operations work for campaigns and participate as staff for volunteer days during civic engagement campaigns

Finance and Budget Management (15%)

• Work with Executive Director to develop annual budget
• Sustain financial tracking and management systems
• Work with Development Manager to update internal management budget with new grants and income tracking
• Work with Executive Director and Development Manager to project organization fundraising needs across fiscal years
• Assist Executive Director and Development Manager with grant proposals and reports by providing timely and accurate information and analysis of organizational operations work
• Support with regrants, including completing necessary paperwork and follow-through
• Manage monthly updates to appropriate budgets

Data Management (15%)

• Work with IVE Director and Communications Manager to develop and manage data management system
• Work with partner organizations and organizational IVE campaigns to implement data management system protocols and procedures
• Support database management with data entry, activities tracking, and generating reports
• Document management and organization (in Google Drive)

Fiscal Sponsor Coordination (10%)

• Work with Executive Director to coordinate between Oakland Rising and Fiscal Sponsor on the operational and administrative partnership in HR, finances, and compliance
• Ensure the timely completion of the deliverables from the Fiscal Sponsor
• Establish and facilitate clear internal work processes and protocol for coordinating with RS

Applications outside of the link will not be accepted.