Pricing & Vendor Data Specialist - Ensure Accurate Costs

DF Supply; Twinsburg (OH); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

Health insurance (Optional)

Dental insurance (Optional)

Vision insurance (Optional)

401(k) retirement plan

Paid time off

Paid holidays

Employee discount

Professional development

Team-oriented culture

Stable company

Job summary

DF Supply, Inc. is seeking a detail-oriented Product Pricing & Vendor Data Specialist to maintain accurate product, vendor cost, and retail pricing information.

You will collaborate with Purchasing and Accounting to ensure customers receive clear product data and vendor costs are correct. Responsibilities include updating vendor cost changes, applying markup rules to retail prices, and maintaining product titles, descriptions, and specifications.

Qualifications

• Advanced Microsoft Excel skills required, including XLOOKUP/VLOOKUP, pivot tables, conditional formatting, filtering/sorting, data validation, duplicate identification, and working with large spreadsheets and CSV files.
• Ability to clean, compare, organize, and validate vendor data files before uploading information into company systems.
• Strong numerical ability and exceptional attention to detail when updating vendor costs, retail pricing, markups, product records, and invoice information.
• Ability to follow established pricing rules and accurately calculate or verify product retail prices from vendor cost updates.
• Experience identifying and resolving cost, pricing, quantity, unit-of-measure, or invoice discrepancies.
• Clear, professional written and verbal communication skills, including the ability to work directly with vendors by email and phone.
• Confidence to professionally ask vendors for clarification, corrections, updated pricing, invoice credits, or supporting documentation when needed.
• Strong follow-through: able to track open issues, prioritize urgent items, and see discrepancies through to resolution.
• Strong writing, grammar, proofreading, and editing skills for improving product titles, descriptions, specifications, and customer-facing product information.
• Ability to read, understand, and organize product specifications, dimensions, compatibility details, materials, packaging information, and other technical product attributes.
• Comfortable learning and working in ERP, purchasing, accounting, inventory, product-information, or e-commerce systems.
• Highly organized with the ability to manage multiple vendor files, pricing changes, product-data projects, and reconciliation tasks at the same time.
• Able to work independently, follow defined processes, and recognize opportunities to improve data accuracy and workflow efficiency.
• Dependable, accountable, and committed to producing accurate work that protects product margins, vendor relationships, and customer trust.

Responsibilities

• Update vendor cost changes in our system accurately and promptly.
• Apply established markup rules to calculate and maintain retail pricing.
• Create, edit, and improve product titles, descriptions, specifications, and related product data.
• Review vendor invoices and purchase records to identify pricing discrepancies.
• Work with vendors and internal Purchasing/Accounting team members to resolve invoice cost issues.
• Maintain clean, accurate product and vendor records.
• Help identify process improvements that reduce pricing errors and improve product information.

Skills

Attention to detail

Vendor data management

Pricing knowledge

Communication with vendors

Organization

Strong numerical ability

Tools

Advanced Excel

XLOOKUP/VLOOKUP

Pivot tables

Data validation

CSV handling

ERP familiarity

Power Query

Job description

DF Supply, Inc. is seeking a detail-oriented Product Pricing & Vendor Data Specialist to maintain accurate product, vendor cost, and retail pricing information.

You will collaborate with Purchasing and Accounting to ensure customers receive clear product data and vendor costs are correct. Responsibilities include updating vendor cost changes, applying markup rules to retail prices, and maintaining product titles, descriptions, and specifications.