Preventive & Unplanned Maintenance Coordinator

US01 Agilent Technologies, Inc.; Carpinteria (CA); On-site; USD 57,000 - 89,000; Full time

Job summary

Agilent Technologies, Inc. is seeking a Preventive & Unplanned Maintenance Coordinator to manage and coordinate preventive maintenance schedules for diverse manufacturing equipment, ensuring reliability and efficiency in delivering critical medical devices.

You will collaborate with production, engineering, and QA teams to maintain schedules and vendor contracts, while ensuring GMP compliance. The role requires 1+ year of maintenance management experience, CMMS/MS Office proficiency, and strong

Qualifications

• May require some higher education or specialized training/certification, or equivalent combination of education and experience.
• 1+ years' experience in equipment maintenance management or equivalent.
• Effective communication and teamwork abilities to collaborate with various departments and stakeholders.
• Demonstrated excellence in time management, organization, and the ability to effectively and efficiently handle multiple tasks and projects.
• Proficiency in computerized maintenance management systems (CMMS) and Microsoft Office Suite

Responsibilities

• Collaborate closely with production, engineering, and quality assurance teams to build and maintain a robust monthly preventative maintenance schedule for all manufacturing equipment.
• Coordinate with external vendors to establish and maintain annual service contracts, negotiate terms, and ensure timely execution of maintenance activities.
• Schedule necessary planned and unplanned equipment repairs, solicit quotes from vendors, and lead the issuance of purchase orders (POs) to authorize repair work.
• Generate nonconformance reports (NCRs) when equipment falls out of specification, working closely with the Quality Assurance team to address issues and implement corrective actions.
• Maintain the equipment management database, ensuring accurate and up-to-date records of all maintenance activities, repairs, and equipment specifications.
• Collaborate with cross-functional teams to manage the entire lifecycle of manufacturing equipment, from activation to obsolescence.
• Ensure that all preventative maintenance activities are carried out in full compliance with GMP regulations and company policies.
• Regularly audit and assess the effectiveness of preventative maintenance processes, recommending improvements where necessary.
• Provide support during regulatory inspections and audits by maintaining comprehensive and well-organized records.
• Communicate effectively with all stakeholders, ensuring alignment on maintenance schedules, repairs, and equipment status.

Skills

Effective communication

Time management

Teamwork

Multitasking

Education

Higher education or specialized training

Tools

CMMS

Microsoft Office

SAP

Job description

Job Description

As a Preventive & Unplanned Maintenance Coordinator, your primary responsibility will be to ensure the effective execution and coordination of our established preventive maintenance schedules for a wide range of manufacturing equipment. By collaborating with various teams, you will play a pivotal role in maintaining the reliability and operational efficiency of our equipment, minimizing disruptions, and contributing to the timely delivery of critical medical devices to the market.

Key Responsibilities

• Collaborate closely with production, engineering, and quality assurance teams to build and maintain a robust monthly preventative maintenance schedule for all manufacturing equipment.
• Coordinate with external vendors to establish and maintain annual service contracts, negotiate terms, and ensure timely execution of maintenance activities.
• Schedule necessary planned and unplanned equipment repairs, solicit quotes from vendors, and lead the issuance of purchase orders (POs) to authorize repair work.
• Generate nonconformance reports (NCRs) when equipment falls out of specification, working closely with the Quality Assurance team to address issues and implement corrective actions.
• Maintain the equipment management database, ensuring accurate and up-to-date records of all maintenance activities, repairs, and equipment specifications.
• Collaborate with cross-functional teams to manage the entire lifecycle of manufacturing equipment, from activation to obsolescence.
• Ensure that all preventative maintenance activities are carried out in full compliance with GMP regulations and company policies.
• Regularly audit and assess the effectiveness of preventative maintenance processes, recommending improvements where necessary.
• Provide support during regulatory inspections and audits by maintaining comprehensive and well-organized records.
• Communicate effectively with all stakeholders, ensuring alignment on maintenance schedules, repairs, and equipment status.

A Day In This Job May Entail

• Management of scheduling databases
• Working with cross-functional teams to coordinate equipment services.
• Working closely with vendors to schedule site visits.
• Review and filing of equipment documentation.

Qualifications

• May require some higher education or specialized training/certification, or equivalent combination of education and experience
• 1+ years' experience in equipment maintenance management or equivalent
• Effective communication and teamwork abilities to collaborate with various departments and stakeholders
• Demonstrated excellence in time management, organization, and the ability to effectively and efficiently handle multiple tasks and projects
• Proficiency in computerized maintenance management systems (CMMS) and Microsoft Office Suite

Preferred Experience

• Creating Purchase Requisitions
• Customer Service Experience
• Proficient with SAP
• Familiarity with regulatory requirements and quality standards relevant to medical device manufacturing (e.g., ISO 13485, FDA guidelines)
• Experience managing vendors/suppliers/subcontractors

Additional Details

This job has a full time weekly schedule.

Applications for this job will be accepted until at least October 14, 2026 or until the job is no longer posted.

The full-time equivalent pay range for this position is $27.33 - $42.70/hr plus eligibility for bonus, stock and benefits.

Our pay ranges are determined by role, level, and location.

Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

During the hiring process, a recruiter can share more about the specific pay range for a preferred location.

Pay and benefit information by country are available at: https://careers.agilent.com/locations

Travel Required: No Shift: Day Duration: No End Date Job Function: Quality/Regulatory

About Agilent

As a global leader in laboratory and clinical technologies, we are passionate about bringing great science to life. Our commitment to quality and innovation supports cutting-edge life science research, patient diagnostics, and ensures the safety of water, food, and pharmaceuticals. As scientists and clinicians pursue small, everyday advances and life-changing discoveries, we provide trusted answers to their most critical questions and challenges. Leveraging more than 50 years of expertise, we create advanced instruments, software, and consumables supported by teams of highly skilled and knowledgeable people. With 18,000 employees around the world, our global reach and comprehensive solutions provide the most reliable and accurate results, as well as optimal scientific, economic, and operational outcomes. We work collaboratively with our customers on their journey to make a real difference in human lives. Our culture is founded on trust, respect, and uncompromising integrity, and we pride ourselves on being a dynamic and inclusive workplace that celebrates diversity and fosters innovation. We can’t wait for you to join us as we continue our mission to improve the world around us.

Equal Employment Opportunity

Agilent Technologies, Inc. is an Equal Employment Opportunity and merit-based employer that values individuals of all backgrounds at all levels.

All individuals, regardless of personal characteristics, are encouraged to apply.

All qualified applicants will receive consideration for employment without regard to sex, pregnancy, race, religion or religious creed, color, gender, gender identity, gender expression, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, registered domestic partner status, age, sexual orientation, military or veteran status, protected veteran status, or any other basis protected by federal, state, local law, ordinance, or regulation and will not be discriminated against on these bases.

Agilent Technologies, Inc., is committed to creating and maintaining an inclusive in the workplace where everyone is welcome, and strives to support candidates with disabilities.

If you have a disability and need assistance with any part of the application or interview process or have questions about workplace accessibility, please email [e-mail] or contact [phone].

For more information about equal employment opportunity protections, please visit www.agilent.com/en/accessibility.

Information about Agilent is available at Agilent.com.