Prevailing Wage Payroll Specialist

System One; Pittsburgh (Allegheny County); Remote; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated Prevailing Wage Payroll Specialist to join their growing team. This remote position focuses on ensuring compliance with prevailing wage laws and accurate payroll processing for various projects. The ideal candidate will possess a strong background in payroll management, certified payroll reporting, and a comprehensive understanding of labor regulations. You will collaborate closely with HR and project managers to maintain seamless operations and compliance. If you have a keen eye for detail and a passion for payroll excellence, this is the perfect opportunity for you to make a significant impact.

Benefits

Health Insurance

Retirement Plans

Paid Time Off

Professional Development Opportunities

Qualifications

• 2+ years of experience in prevailing wage payroll processing.
• Knowledge of labor regulations and certified payroll requirements.

Responsibilities

• Process and audit weekly payroll for prevailing wage projects.
• Prepare and submit certified payroll reports to clients and agencies.
• Assist with audits by providing necessary documentation.

Skills

Prevailing Wage Laws

Certified Payroll Reporting

Payroll Software (e.g., ADP)

Microsoft Excel

Attention to Detail

Communication Skills

Education

High School Diploma

Associate's or Bachelor's Degree in Accounting

Tools

ADP

LCPtracker

eMars

Job description

At System One, total client and consultant satisfaction are the key elements in our formula for collective success. Satisfaction is achieved through hard work, trust, integrity, loyalty, respect, accountability and commitment.

All System One employees have an opportunity, through their own creativity, work ethic, integrity, and team effort, to contribute to our continued growth and success. We’ve set high standards for our business approach and performance, which translates into strong employer, consultant and candidate relationships. In this way, we seek to earn – and keep – your trust.

The System One Engineering & Energy team is hiring! We are experiencing tremendous growth in all of our sectors including Renewables, Construction, Engineering, and Manufacturing. Searching for a rewarding career? If so, apply today!

Job Title: Prevailing Wage Payroll Specialist

Department: Payroll

Reports To: Payroll Manager

Job Summary

The Prevailing Wage Payroll Specialist is responsible for ensuring accurate and compliant payroll processing for projects governed by prevailing wage laws. This role focuses on certified payroll reporting, prevailing wage compliance, and ensuring adherence to federal, state, and local labor regulations, including the Davis-Bacon Act, Service Contract Act (SCA), and other prevailing wage mandates. The ideal candidate will have at least 2+ years of experience managing prevailing wage payroll, certified payroll reporting, and compliance-related functions.

Key Responsibilities

• Payroll Processing and Compliance
• Process and audit weekly payroll for employees working on prevailing wage projects, ensuring accuracy and compliance with all wage determinations, fringe benefit allocations, and overtime calculations.
• Maintain up-to-date knowledge of federal, state, and local prevailing wage laws, including Davis-Bacon, SCA, and related regulations.
• Ensure accurate tracking and reporting of fringe benefits in compliance with prevailing wage requirements.
• Respond promptly to payroll discrepancies or employee inquiries related to wages, deductions, and fringe benefits.

• Certified Payroll Reporting
• Prepare and submit accurate certified payroll reports (e.g., WH-347) to clients, government agencies, and other required entities within established deadlines.
• Verify compliance with all reporting requirements, including worker classifications, hours worked, and proper wage rates.
• Maintain detailed records of certified payroll submissions for audits and client requests.

• Audit and Documentation
• Assist with audits conducted by government agencies or internal teams by providing supporting documentation and reports.
• Maintain thorough and organized payroll records, including timesheets, wage determinations, certified payroll reports, and fringe benefit statements.
• Ensure compliance with Equal Employment Opportunity (EEO) and minority participation reporting requirements for applicable projects.

• Collaboration and Communication
• Work closely with HR, compliance, project managers, and accounting teams to ensure seamless payroll processing and compliance.
• Communicate effectively with contractors, subcontractors, and clients to resolve payroll and reporting issues.
• Provide training and guidance to internal teams on prevailing wage and certified payroll requirements as needed.

Qualifications

• Education and Experience
• High school diploma or equivalent required; associate’s or bachelor’s degree in accounting, finance, business administration, or a related field preferred.
• Minimum of 2+ years of experience in prevailing wage payroll processing and certified payroll reporting.
• Experience with construction, staffing, or government contracting industries is highly preferred.

• Skills and Knowledge
• Comprehensive knowledge of prevailing wage laws, certified payroll requirements, and labor regulations.
• Proficiency in payroll software (e.g., ADP) and certified payroll systems (e.g., LCPtracker, eMars, or similar).
• Advanced skills in Microsoft Excel, including formulas, pivot tables, and data analysis.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities.
• Excellent verbal and written communication skills.

Work Environment

This is a remote position.

Compensation and Benefits

• Competitive salary based on experience and qualifications.
• Comprehensive benefits package, including health insurance, retirement plans, paid time off, and professional development opportunities.